10 awesome Gmail features you should start using right away

Gmail's email service offers a plethora of features and functionalities to ensure users have the most comfortable experience. But are you aware of all the fantastic features it offers? Let's dive into this article to discover 10 incredibly useful Gmail features!

1. Customize Gmail background to your liking

Gmail allows users to customize their background image, providing benefits such as:

- Enhancing the interface's vibrancy, inspiring users in their work.

- Adapting to users' needs and preferences.

Follow these steps to change Gmail background: Go to Settings > Under Theme, select See all > Choose an image from Gmail's available options or from your own image library > Click Save.

Below is an illustration of the Gmail interface after customizing the background according to your preferences.

Customize Gmail Background to Your Liking

For more details on how to change the background, please refer to the article How to Easily Customize Gmail Background on your computer.

2. Block emails, spam, and promotional mail.

Blocking emails, spam, and promotional mail brings numerous benefits such as:

- Avoiding disturbances from unwanted emails.

- Saving more time by deleting unwanted emails.

- Increasing free storage space for your mailbox.

Block emails, spam, and promotional mail.

Check out detailed instructions in the article How to Block Emails, Spam, and Promotional Mail in Gmail on your computer and How to Block Emails, Spam, and Promotional Mail in Gmail on your phone.

3. Organize, categorize emails with Tabs and Labels

A cluttered inbox can significantly affect our work productivity. Therefore, organizing and categorizing emails brings many benefits such as:

- Helps you save time when searching for emails.

- Prevents the loss of old email information.

- Enables easy management of receiving emails from various sources.

After setting up labels, it will appear as illustrated below.

Organize, categorize emails with Tabs and Labels

For more details on how to do this, please refer to the article How to Organize, Categorize Emails in Gmail with Tabs and Labels on your computer or How to Organize, Categorize Emails in Gmail with Labels on your phone.

4. Search for emails in your mailbox

Searching for emails in Gmail is always a heavily used tool and will bring many benefits to users such as:

- Helps find a group of messages from the same sender, on the same topic.

- Aids in locating messages about a specific project.

- Assists in finding messages sent or received within a certain time frame.

- Facilitates finding an attached file.

Search for emails in your mailbox

Refer to the article How to Efficiently Search for Emails in Gmail on your computer and How to Efficiently Search for Emails in Gmail on your phone for detailed instructions on how to search for emails in Gmail.

5. Keyboard Shortcuts in Gmail

Performing complex tasks that take up a lot of time, keyboard shortcuts are an effective solution. Keyboard shortcuts in Gmail bring benefits such as:

- Helps you use email easily and saves you a lot of time.

- Enables you to perform tasks on Gmail more professionally.

Keyboard Shortcuts in Gmail

Commonly used keyboard shortcuts for composing emails and chatting:

Refer to the article How to Use Keyboard Shortcuts in Gmail to Save Time for detailed instructions on how to proceed.

6. Setting up Automated Responses

Automated responses are a highly useful feature for frequent travelers or individuals constantly engaged in email-related tasks. The benefits of using automated responses in Gmail include:

- Notifying others when you're unable to use Gmail.

- Helps you stay focused during your vacations while still being able to respond to emails when others send them.

- Helps you gain trust from email senders.

Below is an illustration of an automated response email.

For details on how to do this, please refer to the article How to Create Automated Responses in Gmail on your computer and How to Create Automated Responses in Gmail on your phone, both very simple.

7. Two-Factor Authentication Feature

Security is always a major concern in the era of Industry 4.0, implementing the two-factor authentication feature brings benefits such as:

- Avoiding your Gmail account being hacked.

- Enhancing account security for greater safety.

Two-Factor Authentication Feature

Check out the detailed guide in the article How to Enable Two-Factor Authentication in Gmail to Prevent Hacking.

8. Automatic Spelling and Grammar Correction Feature

Attention to small details like spelling and grammar will earn you high praise from others. The automatic spelling and grammar correction feature will help you with that, bringing benefits such as:

- Minimize spelling errors when sending emails, especially important ones like job applications or customer exchanges.

- Help users save time by avoiding grammar and spelling lookup.

- Demonstrate professionalism in work.

How to Enable Automatic Spelling and Grammar Correction Feature in Gmail: Go to Settings > Select See all settings > Under Automatic correction, choose Enable auto correction > Scroll down and select Save changes.

When you enable the automatic spelling and grammar correction feature, Gmail will automatically correct your mistakes as shown in the illustration.

Automatic Spelling Correction Feature

Refer to the article How to Enable or Disable Automatic Spelling and Grammar Correction Feature in Gmail for more details.

9. Text Formatting, Image Insertion, File, Link Insertion Feature

Text formatting, image insertion, file, link insertion are commonly used features that you need to know when using email. These features will help you:

- Exchange information through various file formats, images, PDF files, etc., more easily.

- Format text to clarify the layout of the email, making it easier for readers to access the main content you want to convey.

The image below illustrates the icons for text formatting, image insertion, file, link insertion.

Text Formatting, Image Insertion, File, Link Insertion Feature

Refer to the article How to Format Text, Insert Images, Files, Links in Gmail, it's extremely easy to learn more about specific actions.

Above are 10 extremely useful and easy-to-implement features of Gmail. Hopefully, the article will assist you in using this email inbox. Thank you for following along, see you in the next articles!