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You can insert a signature into Word using methods such as scanning handwritten signatures, adding digital signatures, and electronic signatures to Word files. Below are detailed instructions on inserting signatures into Word 365, 2021, 2019, 2016, 2013. Feel free to refer to and apply them.
How to Insert a Signature in Word
1. Simple Method to Add Signature in Word
2. How to Insert Electronic Signature in Word.
3. How to Scan Handwritten Signature into Word.
1. Simple Method to Add Signature in Word
If you're looking to add a signature to your document before printing, adding a signature line is the simplest way to do so in your Word document. To add a signature line to any document, you need to follow these steps:
Step 1: Open your document file in Microsoft Word, click 'insert' and select 'Signature Line'
Step 2: In the signature setup box, you need to fill in the details for your personal signature.
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- Suggested signer's title: Title of the Proposed Signer
- Suggested signer's e-mail address: Email address of the Proposed SignerIntroduction to the Signer: G
After setting up the basic signature information, press 'OK' to establish your signature.
Step 3: Immediately, a signature line will be inserted with a cross mark and a line to indicate the signing position. Now, you can place it in an appropriate position in your Word document. The signature will appear at this position after you take the Word document to print.
2. How to Insert Electronic Signature in Word
To add an electronic signature to your Word document, first, you need to insert a signature line into the Word file and set up a security certificate for your digital signature. Here are the specific steps you need to take:
Step 1: Follow the steps in section 1 to insert a signature line into the text
Step 2: Find the file 'Selfcert.exe' in the Office installation folder on your personal computer and double-click the file to open it.
Step 3: In the Selfcert tool, enter the name for your security certificate in the 'Your Certificate Name' box and then click 'OK' to create.
Step 4: After you have installed the digital certificate, return to your Word document and double-click on your signature line.
The 'Sign' dialog box appears, where you can enter the display name on the digital signature or click 'Select Image' to insert an image of your handwritten signature.
Click 'Sign' to insert your electronic signature into the Word document.
After signing, Word will confirm that the signature has been added.
3. How to Scan Handwritten Signature into Word
If you want to add a handwritten signature to a Word document, you need to take a photo of your handwritten signature, scan the photo, and then insert the signature image into the Word document.
Here are the specific steps:
Step 1: Sign your name on a piece of paper. Then, use your phone camera to take a photo of the signature in JPG or PNG format.
Step 2: Use an image editing tool on your phone to crop the photo to the desired size and save it.
Step 3: Send the signature photo from your phone via personal email and download it to your computer.
Step 4: To add the signature to your document, go to the Insert tab on the Word toolbar, select the image containing the signature you saved to your computer.
Step 5: To adjust the signature image in Word, click on the dots at the corners of the image, hold down the shift key, and drag the image to the desired size.
Step 6: At this point, your Word document will display the signature as shown below.
Here are 3 detailed methods for scanning signatures into Word. You can refer to and apply them to insert handwritten signatures, digital signatures, and electronic signatures into your Word documents, making them more professional.
Currently, Microsoft Word remains the leading word processing software, used by many people worldwide to write, create documents to express information on contracts, quotes, etc. In many cases, Word users also want to quickly add handwritten signatures, digital signatures to document files for personalization and to avoid issues related to handwritten signing or printing documents afterward, so follow the instructions here.
In addition, to learn more about formatting text in Word, you can explore further in the article sharing how to use Microsoft Word as well as How to type angle symbols in Word that we shared earlier.
