Buzz
Similar to other text editing tools, Google Docs is a well-known web-based document editing service by Google. Its advantage lies in its accessibility without requiring installations.
However, alongside Google Docs, having an offline office suite like Word 2013 or the latest Office 2016 is essential. Utilizing such tools offers unparalleled convenience, allowing seamless document editing without internet connectivity.
If you haven't got Office 2016 yet, it's time to grab it and install Office 2016 right away!
Get Office 2016. Download Office 2016 now!
Returning to Google Docs tools, users can unlock hidden features within the following article to optimize their service usage.
Key Google Docs Features You Should Know About
1. Voice Command Input
Using voice command input is undoubtedly simpler than typing endless paragraphs. Especially, Google Docs now supports voice input in Vietnamese.
Follow the instructions to activate the voice tool.
To open this tool, you need to follow these steps: Click on Tool ->Voice typing.
A language selection window with a microphone icon for recording user commands appears. Here, you'll find the Vietnamese language. However, please note that this feature currently only works on the Google Chrome browser.
2. Clear Formatting
Copying and pasting multiple text passages from various sources, coupled with locked fonts, can make your Google Docs document extremely messy. That's when you should use the built-in clear formatting feature in this service.
Step 1: You need to highlight the text passage, then right-click and select Clear formatting(Ctrl + )
Step 2: Go to Format ->Clear formatting
Step 3: Select Normal text from the menu that appears right below the Format and Tools sections.
3. Add Fonts
To add fonts to Google Docs, you need to click on the Font menu dropdown at the top of the document. Then, select More fonts to add hundreds of different beautiful font styles.
Additionally, if you want to check the differences when changing fonts in Google Docs, you can use the Google Font tool.
4. Suggestion Mode
This is an intelligent mode that supports teamwork very well. Users can use the suggestion mode to notify friends about edits on Google Docs, as well as make decisions to accept or reject those changes.
Enable Suggestion Mode (Suggestion mode) by clicking on the pencil icon in the top right corner of the document, then select the Suggesting option.
5. Tagging Someone in Comments
This feature is quite interesting because you can easily tag someone in the comments section of Google Docs. To use this feature, simply type: @ or the '+' sign and select the email of someone in the comments section.
The tagged person will receive an email notification.
6. Offline Mode
Offline mode enables users to use Google Docs even without an Internet connection. Note that this feature is only supported on Google Chrome.
Activate this feature by accessing Google Drive -> clicking on the gear icon in the top right corner -> Settings.
In the Offline section, select the box “Syncs Google Docs, Sheets, Slide Drawings files to this computer so that you can edit offline”.
From here, you can easily edit text files, spreadsheets, or presentation documents even without an Internet connection.
7. Right-click for Search
It's quite easy if you want to search for a language definition or find related information about a word on the Internet. Try the Define and Research features in Google Docs.
Simply highlight, then right-click on each word you want to define or search for on the Internet, Google Docs will give you two options: Define and Research to execute.
8. Review Activity History
Similar to Microsoft's office suite's auto-saving feature, Google Docs also allows users to save their activity history and review it when necessary.
To review activity history on Google Docs, you need to click File -> See revision history (Ctrl + Alt + Shift + H) . After performing this action, Google Docs will display a list of previous activity sessions for users, sorted by chronological order.
If you want to restore a particular version, simply click on that version and click Restore to revert.
With the insights shared here by Mytour, readers can gain a better understanding of the various ways to utilize Google Docs, a highly refined online text editing and presentation tool from Google.
When using Google Docs, you can easily share the document you're working on with friends or colleagues for collaboration. Refer to how to share Google Docs documents to learn how to do it.
Furthermore, to access Google Docs more quickly, you should also create a Google Docs icon on your desktop screen so that whenever you need to access Google Docs, you can simply click on that icon.
In addition, you can refer to How to create borders in Google Docs here to make your text documents look more professional.
