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If you've just installed Office 2013 or 2016 and want to use Outlook, you might be wondering how to add your Gmail account to Outlook. This article will guide you through the process of adding your Gmail account to Outlook 2016.
Firstly, you need to know that Gmail offers two ways to access your Gmail messages in Outlook: IMAP and POP.
- IMAP can be used on multiple devices, and emails are synchronized in real-time.
- POP can only be used on a single computer, and emails are not synchronized in real-time. However, they are downloaded, and you can decide how often you want to download new emails.
Then press Save Changes to save the POP settings in gmail.
Setting up Outlook
Step 1: Open Microsoft Outlook 2016 on your computer by selecting Menu -> Outlook 2016 or you can type outlook in the search box and select Outlook 2016 in the search results.
Step 2: If this is your first time opening Outlook, you will see some notifications, just press Next and the Add Account window will appear. If you have used Outlook before, on the Outlook interface, select File -> Info -> Add Account.
Step 3: On the Add Account interface, select Manual setup or additional server types to configure manually and click Next to proceed.
Note: You can also choose Email Account and enter the required information to automatically receive and configure the account.
Step 4: In the Choose Service section, select POP or IMAP and click Next.
Step 5: When the POP and IMAP Account Settings appear, enter all the required information as requested by Outlook.
Tell us your name, please.
Share your Gmail address with us.
Select your account type as POP3.
Use pop.gmail.com as your incoming mail server.
Outgoing mail server (SMTP): smtp.gmail.com.
User Name: your Gmail address.
Password: your Gmail password.
You can find the configuration for POP here
Next, click on More settings to expand the configuration settings.
Step 6: A window titled Internet E-mail Settings will appear. Select the Outgoing Server tab, then check the box next to My outgoing server (SMTP) requires authentication to request authentication for the outgoing mail server (SMTP).
Step 7: Choose the Advanced tab and configure as follows:
- Incoming server (POP3) (incoming mail server port) enter 995.
- Check This server requires an encrypted connection (SSL) to request an encrypted connection.
- Outgoing server (SMTP) (outgoing mail server port for TLS) enter 587.
- Use the following type of encrypted connection choose TLS as the encryption type.
After setting up everything, select OK.
Step 8: Choose Next to proceed further.
Step 9: A Test Account Settings dialog box will appear. Outlook will check the account settings, if the Status shows Completed, then select Close to close the dialog box.
Next, select Finish to close the Add Account window.
Congratulations! You've successfully integrated your Gmail account into Outlook. Just hold tight while Outlook fetches your emails from Gmail.
Note: If you couldn't add your Gmail account to Outlook using the previous method, try the following steps:
1. On your webmail, click on the link https://myaccount.google.com/lesssecureapps under Allow less secure apps: ON. Drag the slider to the right to turn it on.
By doing this, you're granting permission for third-party apps to manage your Gmail, which may compromise its security. However, it's necessary for adding Gmail to Outlook.
