Buzz
Microsoft Publisher, an Office software, empowers you to craft professional documents like newsletters, postcards, flyers, invitations, brochures, and more effortlessly using pre-designed templates. Simply choose a template, customize it with text and images, then save and print your creation.
Steps to Follow
Choosing a Template
Open Microsoft Publisher. Upon launching the application, you'll encounter the Catalog window showcasing various publication types and templates available for designing your document, ranging from newsletters and brochures to signs, greeting cards, letterheads, and more.
Choose the publication type you wish to create from the options in the left column. Various templates related to the selected publication type will appear in the right pane.
Browse through the templates in the right pane until you find the one you want to use. For instance, if you've selected “Newsletter” and your target audience is children, consider using the “Kid Stuff Newsletter” template.
After selecting your template, click on “Start Wizard” located at the bottom right corner of the Catalog window. The Catalog window will close, revealing your chosen template in the main Publisher window.
Crafting Your Document
Once you've initiated the wizard for your Publisher template, click on “Next” in the left pane. The wizard will lead you through the document formatting process.
Follow the instructions provided by the Publisher wizard to generate your document. The steps will differ depending on your publication type. For instance, when creating a newsletter, the wizard will prompt you to choose a color scheme and decide whether to include the recipient’s address on the document.
Click on “Finish” located on the final tab of the Publisher wizard. The wizard will close, allowing you to start adding text and images to your document.
Click on the specific section of the document where you want to add content. Your document will contain multiple frames where text or images can be placed. Publisher typically provides example text and images in each template to guide you in writing and formatting your document. For instance, when creating an envelope, Publisher inserts placeholder addresses in the appropriate text frames to help you replace them with your own information.
Enter text or add images to each frame in the document as desired. You can also include additional frames in the document as required.
Adding Extra Frames
Go to the “Insert” tab and choose “Draw Text Box.”
Place your cursor where you want the top-left corner of the frame to start.
Drag your cursor diagonally downwards and to the right until the frame reaches the desired size.
Click within the frame and begin typing your text.
Adding an Image
Place your cursor where you want to insert the image in your document.
Go to the “Insert” tab and choose “Picture” under the Illustrations section. This will open the “Insert Picture” dialog box.
Navigate to the folder containing the image you wish to add to your document in the left pane.
Locate the same folder in the right pane of the dialog box.
Choose the desired picture from the folder and click “Insert.” The image will then be inserted into your document.
How to Crop an Image
Select the picture in your document that you want to crop. An outline box will appear around the image.
Go to the “Format” tab and choose “Crop” under Picture Tools.
Position the cropping handle over the edge or corner of your picture as desired.
Drag the cropping handle to crop the part of the picture you want to remove.
- Hold down CTRL while dragging a center handle to crop both sides evenly.
- Hold down CTRL + Shift while dragging a corner handle to crop all four sides evenly while maintaining the image proportions.
How to Save Your Document
Go to “File” and choose “Save.”
Enter a name for your document in the “Save As” dialog box.
Specify the location where you want to save your document. Otherwise, Publisher will save it to the default working folder.
Click on “Save.” Your document will be saved.
How to Print Your Document
Go to “File” and choose “Print.”
Specify the number of copies you want to print next to “Copies of print job.”
Make sure your printer is selected next to “Printer.” Usually, the properties of your default printer will automatically appear in this field.
Select the paper size you're using for printing your document under “Settings.”
Choose your preferred print color settings, then click on “Print.” Your document will be sent to the printer.
