Buzz
To ensure your document is evaluated as standard, visually appealing, and leaves an impression on readers, you need to pay attention to some basic rules for composing documents as follows:
1. Differentiating what constitutes a character, a word, a sentence, a line, and what spacing qualifies as a paragraph.
- Character: All characters on the keyboard and some characters available in the software.
- Word:
+ A combination of multiple characters (excluding whitespace characters) is called a word.
+ Words are distinguished by spacing (whitespace or Space).
- Sentence:
+ Multiple words combined form a sentence.
+ Sentences are distinguished by periods (.).
- Paragraph:
+ Multiple sentences (with related content) form a paragraph.
When you want to start a new paragraph, simply hit the Enter key.
2. Be mindful of Word's automatic line break feature: Be aware that when you reach the end of a line, the computer will automatically move to the next line without needing to press the Enter key.
3. Basic rules for typing text.
Avoid using the Enter key to create line breaks
- Pay attention not to use the Enter key to control line breaks because Word automatically handles line breaks. If you use the Enter key to create a new line, the computer will interpret it as starting a new paragraph. The Enter key is used to distinguish between two paragraphs.
Use only one space between two words
- Word adjusts the spacing between words automatically. If you use too many space keys between two words, Word will mistakenly interpret that space key as a word and will divide the spacing between that space key and the words. As a result, the spacing between words becomes inconsistent, and your text looks uneven and unscientific. For example, in the illustration:
Rules for typing punctuation marks
- Punctuation marks include: period, comma, semicolon, colon, question mark.
- When writing these punctuation marks, remember they should be written close to the preceding word and followed by a space.
- Why adhere to this rule: In the case of punctuation marks at the end of a line, Word automatically wraps to the next line. If the punctuation mark is not written close to the preceding word, Word will interpret it as a separate word and will wrap to the next line. This does not adhere to the proper writing rules for these marks. Illustrated in the diagram:
Rules for typing parentheses, double and single quotation marks
- Parentheses and quotation marks must be written close to the last character on the right side of the mark.
- Closing parentheses and quotation marks must be written close to the last character on the left side of the mark. Illustrated in the diagram:
Hope these editing rules above are helpful to you. Good luck to all of you!
