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Printing Word, Excel, PDF documents is a task familiar to office workers. However, not everyone knows how to print them properly for the best results. Printing these documents is not difficult, and in this article, Software Tricks will provide detailed instructions on how to print Word, Excel, PDF documents.
1. Printing Word documents
Note: To achieve a beautiful, high-quality printout in one go without the need for adjustments, you need to check the following information:
- Font selection, spelling
- Margin alignment
- Adjustment of font sizes
- Paragraph layout
- Image alignment
After checking the above information, proceed to print the Word document as follows:
Step 1: Select File and then choose Print to open the print window, or press the shortcut Ctrl + P to open the print window directly.
Step 2: In the print window, there will be many parameters to adjust according to your needs.
- Copies: Number of copies needed for printing
- Printer: Select the printer
- Print All Page: Print all pages (You can click to select the pages to print)
- Print One Sided: Number of sides to print on the paper. Default is single-sided (Click to choose double-sided printing)
- Collated: Order of printing copies
- Portrait Orientation: Page orientation for printing (Default is portrait)
- Letter: Paper size for printing (Default is A4 paper)
- Normal Margins: Paper margin distance (Default is 1 inch on each side)
- 1 Page Per Sheet: Number of pages per sheet of paper (Default is 1 Word page/1 sheet of paper)
After customizing the settings, select the Printer to proceed with printing the document.
2. Printing documents, Excel files
Note: To print your Excel document in the most professional and beautiful way, you need to check the following information in your Excel file.
- Font style, spelling
- Gridlines for tables, cells
- Adjusting font sizes
- Color of cells
After checking the above information, proceed to print your Excel file as follows:
Step 1: Select File and choose Print, or press Ctrl + P to open the Excel print window.
Step 2: When the Print options window appears, you can adjust various parameters.
- Number of Copies: Quantity of copies needed for printing
- Printer: Select the printing device
- Print Active Sheets: Choose the sheet(s) to print (Default is the active sheet)
- Collated: Order of printed copies
- Portrait Orientation: Page orientation (Default is landscape)
- A4 Size: Paper dimensions for printing (Default is A4 paper)
- Normal Margins: Paper margin spacing (Default is 1 inch on each side)
- No Scaling: Fit content to page size (By default, the software will not scale)
After customizing the parameters, select the Printer to begin printing the Excel file.
3. Printing documents, PDF files
There are numerous applications available in the market for reading and processing PDF files. However, one of the best PDF file processing applications is Foxit Reader. In this article, Software Tips will guide you on how to use Foxit Reader to print PDF files.
If you haven't downloaded Foxit Reader yet, head over to https://www.foxitsoftware.com/pdf-reader/ to get it now!
Step 1: Open your PDF file in Foxit Reader and click on the printer icon in the toolbar.
Step 2: Here, you'll find two main settings you need to adjust: Print Range and Print Handling.
- Print Range: Select the pages you want to print (by default, it will print all pages).
- Print Handling: Choose the text format for printing. As you make selections, a preview will appear on the left-hand side.
Once you've made your selections, click OK to start printing the PDF file.
That's it! This software trick has guided you through printing text, Word, Excel, and PDF documents in detail. Best of luck with your printing endeavors!
