Crafting a Resignation Letter: Legally Sound Reasons for Quitting Your Job

Are you considering quitting your job but unsure of what reason to give for it to be accepted? Refer to the crafting a resignation letter: Legally Sound Reasons for Quitting Your Job below for suggestions and application.

Detailed guide on crafting a resignation letter and legally sound reasons for quitting your job

Before delving into crafting a letter, you can refer to the latest 2023 resignation letter template that we have compiled and shared.

Learn how to write a resignation letter effectively.

Essential components of a resignation letter.

A resignation letter must include the following:

- Company name, address

- Letter body:

+ Recipient details, sender details

Details of the applicant;

Reason for resignation;

Resignation date;

Task handover: list of tasks and their details for handover;

Commitment to the information provided in the application;

Expressions of gratitude.

- Sign and clearly print your full name.

1.2. Writing a Detailed Job Application

Drafting a resignation letter is not at all difficult, especially if you follow the guidelines below.

* Write the main content of the letter

- Recipient, Receiver:

+ Mention in the 'To:' section. Specify the recipient's name or title - usually the manager or the authorized person to handle the resignation letter.

+ Example

To: Minh Anh Corporation.

To: Board of Directors of Minh Anh Corporation/ Human Resources Department of Minh Anh Corporation.

- Applicant's Information

Include details such as full name, ID card number along with issuing date and place, position, current department. Additionally, contact information like phone number, address can be provided.

- Reason for Resignation

+ Readers can refer to the legally valid reasons we have outlined in section 2 of the article.

+ For example:

According to my family's plan, I will be relocating to the outskirts of Hanoi for residence in the near future. The commuting distance from home to the company is quite far (more than 30km), which will compromise my health condition for commuting and fail to meet the company's time requirements, potentially adversely affecting my work.

During my tenure at the company, I have had a wonderful experience; the company has introduced me to many colleagues and invaluable experiences. Despite not wanting to, I reluctantly cannot continue working at the company.

I earnestly hope that the company's Board of Directors will sympathize, consider, and approve my resignation. I wish the Company continued success.

­- Resignation Date: Specify in the letter the date you wish to resign, ensuring to comply with any required notice period if applicable.

- Handover of Tasks

You should clearly state the content of the tasks being handed over, list the tasks that have been handed over, and specify who the recipient of the handover is.

* Language, Presentation Style

- Use polite language, avoid using words that may be misunderstood by the company, especially in the resignation reason section;

- The letter can be handwritten or typed, if handwritten, it should be written on A4 paper to ensure professionalism;

- Use only one ink color in the letter;

- Minimize the use of erasures and corrections in the letter;

- Clear, readable, and understandable layout of content.

Writing a concise resignation letter

2. Legal Reasons for Resignation

Depending on each situation, there will be different suitable reasons for resignation. Consider carefully to choose and write an appropriate reason.

2.1. Reasons for Resignation according to Labor Law

As stipulated in Article 35 of the 2019 Labor Code, with the following reasons, the employee is assured of resigning, even without prior notice to the company:

- Employee is not assigned to the right job, workplace, or working conditions are not ensured as agreed, except when the employee is transferred to perform other jobs under the labor contract;

- Employee is not paid full wages or wages are not paid on time, except in cases of force majeure;

- Employee is treated unfairly by the employer, physically assaulted. Or the employer engages in speech, behavior that humiliates, affects health, dignity; subjected to forced labor;

- Sexual harassment in the workplace;

- Pregnant female employees must resign upon confirmation from medical facilities;

- When reaching retirement age and not continuing to sign a contract with the company;

- The company provides dishonest information when signing the labor contract, affecting the contract's execution.

2.2. Other Reasons for Resignation

In addition to the reasons mentioned in section 1, employees may use other reasons to resign. However, it should be noted that when using other reasons, employees must ensure to provide advance notice before resigning before the contract expiration date.

- Due to family circumstances

This is a reason you can choose to resign. For example, elderly parents in the countryside are frail, parents are ill and need care, young children, or family circumstances do not allow enough time for work... With these objective reasons, it is likely that the manager will agree to your resignation.

- Family Planning

For female employees, family planning is definitely a commonly used reason. Parenthood is sacred to everyone. Therefore, to prepare well for the birth of a child, employees may change their job to find a lighter, closer-to-home job, with less travel, to ensure health during pregnancy. That's why they resign, informing the company to prepare and arrange for replacement personnel.

- Resignation Due to Long Commute (Moving to a New Residence)

This is also a reason that employees can refer to when writing a resignation letter. The long commute from home to work is a major hindrance for employees: it takes time, jeopardizes health, jeopardizes safety, and makes it difficult to ensure the company's working hours.

- Personal Reasons

If you find that your health is not sufficient to undertake the tasks in the company, which could affect overall operations in the long run, you may report and request resignation. Typically, these are cases where employees discover they are ill and need long-term treatment.

- Resignation to Focus on Studies. Pursuing further education to enhance skills

Many people aspire to further their education to enhance their skills, professional capabilities for personal development, and better career opportunities such as studying abroad, pursuing postgraduate studies,... That's why they want to resign from their current job to focus on studying. With this reason, employers also easily accept.

- Better Job Opportunities

One of the legitimate reasons you cannot overlook when resigning is when you have better job opportunities. You have the opportunity to develop, improve yourself, and rest assured that any supervisor would support this choice.

- Change of Work Environment

Typically, fresh graduates tend to job hop a lot to find a suitable work environment. For long-time employees at the company, they also desire change, seeking a fresher environment to challenge themselves. However, when using this reason, you must write tactfully to maintain a good relationship with the former company.

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How to write a resignation letter, legitimate reasons for resignation shared here will hopefully help readers grasp the basic content as well as writing techniques. Clever reasons, professional wording will surely receive approval from the director and maintain a good relationship with the company.