Crafting Rules in Outlook for Email Classification and Filtering in Microsoft Outlook

If you're a regular Outlook user, you're likely familiar with the functionality of this fantastic email management tool. Outlook allows you to sync and handle sending/receiving thousands of emails from online mail services. Additionally, you can establish Rules in Outlook to automatically filter emails sent from a specific mailbox into a dedicated folder for easier management.
 

GUIDE TO CREATING RULES IN OUTLOOK, EMAIL FILTERING IN OUTLOOK

If you haven't utilized this email management tool before, it's time to give it a go. This tool can be incredibly useful for handling large volumes of daily emails.
You can download Microsoft Outlook here: Download Outlook

Step 1:

Right-click on the email from the mailbox you want to filter in your Outlook mailbox and choose Create Rule...

Step 2: Outlook will identify the sender in the From + sender first box. Check this box and then choose Select Folder to create a sorting folder.

Step 3: In the Create New Folder dialogue, name the sorting folder, then choose a folder below as the parent folder, and press OK.

Step 4: You'll see the folder you just created displayed under the parent folder in the Rules and Alerts window. Click OK.

Step 5: Go back to the Rule creation window in Outlook, review the settings in this window, and click OK.

Step 6: After creating the rule in Outlook, a notification dialogue will appear saying “The rule … has been created.” Check the box Run this rule now on messages already in the current folder, then click OK and wait a moment for Outlook to move all emails from the configured mailbox to the new folder.

Step 7: Check the new folder to verify. You'll find all emails from a specific sender's address have been moved here. Of course, future emails will also be directed to this folder.

So here, Mytour has guided you on how to create rules in Outlook, making it easy for you to manage important emails. Besides, you can explore managing Yahoo! Mail, Gmail, Hotmail with Outlook to quickly get acquainted with this excellent email management tool. Outlook is not just about simple online mailbox management; it has many other special functions. If you need to back up your iPhone contacts, you can back up contacts to Outlook and then transfer contacts to other operating systems like Android, Symbian, etc.

Furthermore, if you're planning to upgrade your computer or reinstall the operating system, backing up Outlook data is crucial. However, this process is quite meticulous, and if you lack experience and knowledge about computers, it can be challenging, even risking the loss of important data. That's why we previously shared a guide on backing up Outlook data, hoping it helps you complete your tasks and safeguard your data safely.