Creating flowcharts and diagrams in Word

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Ngày cập nhật gần nhất: 15/4/2026

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Guide to Creating Flowcharts in Word

1. How to create a flowchart in Word

2. Tips for Adjusting Shapes and Icons

3. Tips for Aligning Flowcharts

The steps to create a flowchart, diagram, or process chart in Word 2021, 2019, 2016, 2013 are not overly complex and difficult to understand. Readers are encouraged to continue reading the following article by Mytour for more detailed information.

What is a Flowchart? How to create a flowchart or diagram in Word? Are the steps easy to follow?

Guide to Creating Flowcharts in Word

1. How to create a flowchart in Word

All the necessary tools to create a flowchart are located within the Drawing tool in Word 2013, 2016, 2019, and 2021.
Before you begin, follow these steps:
First, click on the small arrow icon pointing upwards in the top right corner or press Ctrl + F1 to minimize the Ribbon bar.

Next, click on the View tab => find and check the box next to the Gridlines option to display gridlines, which helps you align and resize flowchart symbols more accurately.

To customize the gridlines, go to: Page Layout =>Arrange =>Align =>Grid Settings.

When inserting any icon or shape into the document, Word will automatically create a drawing canvas. Your task is to adjust the canvas size so that the entire flowchart fits neatly within it. If desired, you can also customize the canvas to create an attractive background for the flowchart.

Now we will proceed with the steps to create a flowchart in Word 2016, 2013, 2019, and 2021.

First, insert shapes, icons, and connect these symbols together.

Step 1: To do this, access tab Insert =>Shapes. Click on the arrow icon located next to Shapes to select the arrow-shaped icon.

Step 2: At this point, a series of pre-existing icons will be displayed on the screen under the Flowchart section.
Step 3: Choose any icon or shape you desire.
Step 4: Click within the drawing area, hold down the left mouse button, and drag to add icons or shapes. Alternatively, double-click on any icon to add it to the canvas. Then, move and resize the icon as needed.

Step 5: Click on the icon or shape you just added and start typing text within the frame.
Step 6: Use arrow icons or connector lines to link two icons together.

Note: Connectors only work with icons placed within the drawing canvas.

2. Tips for Adjusting Shapes and Icons

There are several ways to achieve this:

Step 1: Mytour advises you to adjust icons and shapes right from the start by using grids to evenly align the width of icons when adding them to the canvas.
Step 2: Another way is to individually click and drag each shape or icon to a new position. However, in case there are numerous icons, this process will be very time-consuming. Utilize grids to fix the position of icons.
Step 3: Alternatively, select all the shapes you want to align. Access tab Format => find and click on Align from the menu => choose Align Selected Objects and use the Alignment tool to automatically align the shapes.

3. Tips for Aligning Flowcharts

To align the flowchart to the page:

Step 1: Select all shapes, icons, and connectors. Go to tab Format => choose Group from the menu => then select Group.
Step 2: From the Align menu, find and check Align to Margin. Then, click on Align Center / Align Middle.

Additionally, you can resize the drawing canvas by dragging the corners or edges.

- Latest download link for Word 2019: Word 2019
- Latest download link for Word 2021: Word 2021

This article has just guided you through the steps to create a flowchart in Word. Additionally, readers can refer to some other articles on Mytour to learn how to select A4 paper size in Word. Besides creating flowcharts, equip yourself with How to create a cover page border to work effectively with Word, especially if you are a teacher or final-year students.

Explore more: How to select A4 paper size in Word

Frequently Asked Questions

What are the initial steps for creating a flowchart in Word 2021 or earlier versions?

To start creating a flowchart in Word 2021 or earlier, first minimize the Ribbon bar by clicking the upward arrow icon or pressing Ctrl + F1. Then, go to the View tab and check the box next to Gridlines to help with alignment. This setup will make the process of inserting shapes and icons much easier.

How can I customize the gridlines for better flowchart alignment in Word?

To customize gridlines in Word, navigate to Page Layout, then to Arrange, and select Align, followed by Grid Settings. This allows you to adjust the gridline visibility and spacing, ensuring that your flowchart symbols align accurately for a neat presentation.

Is it possible to adjust the position of flowchart icons after they have been placed in Word?

Yes, you can adjust the position of flowchart icons after placement. You can individually click and drag each shape or use the alignment tools under the Format tab to select and align multiple shapes simultaneously, ensuring your flowchart looks organized.

What tools are available in Word to connect flowchart shapes effectively?

In Word, the Shapes tool provides various connector lines that you can use to link flowchart symbols. These connectors can only be used with icons placed within the drawing canvas, ensuring that your flowchart remains clear and connected logically.

How do I ensure that my flowchart is centered on the page in Word?

To center your flowchart on the page, first select all shapes and connectors. Then, go to the Format tab, choose Group, and select Align to Margin. Finally, click on Align Center and Align Middle to perfectly position your flowchart within the document.

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