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The default Files app on Apple devices brings a plethora of useful and fascinating features to users. However, many are still unaware of its full potential. If you're using Files for work, study, or other tasks, check out these effective tips for utilizing Files on iPhone and iPad. This article will help you uncover additional tricks to make the most out of this convenient app.
Mastering Effective File Management on iPhone and iPad
1. Tagging and Organizing Folders
Uncover a Handy Feature in Files: Tagging Folders and Important Files. These tags are automatically color-coded, but you can customize them by name for easier sorting. Additionally, there's a 'Priority' tag for crucial documents.
To tag files and differentiate between important and less important ones, follow these steps: Open the Files app => Long-press the file you want to tag => Choose the desired tag. To search and open files by tagged categories, simply go to the sidebar => Select the tag you want to view.
Tagging and Organizing Folders in the Files App
2. Set Favorites for Important Files
This feature allows users to mark folders as Favorites for easy access. Just long-press the folder => Select Favorites, and it's done. Immediately, the Favorited folder will appear on the sidebar for convenient use.
Marking Favorites for Important Files
3. Share Files via iCloud
Enhance Files usage on your iPhone and iPad with the effective file-sharing feature through iCloud. If you need to collaborate with others on files or want them to view your files, make use of this feature.
To accomplish this, follow these steps: Long-press the file => select Share => At this point, the file sharing format will be 'Send Copy'; you need to switch to 'Collaborate' => choose the sending method.
Share Files with Everyone via iCloud
When the sent files are stored in the recipient's iCloud, they can edit or view any edits made to the files. However, for this to work, users need to customize within their own files.
4. Direct Document Scanning
This is an essential feature that allows users to quickly save documents as PDF files. Your phone will act as a scanner without the need for support from any third-party software or apps.
To directly scan documents within the Files app, follow these steps: Tap the three-dot icon in the upper right corner of the screen => Select 'Scan Document.' The camera scan screen will appear; just point your phone's camera at the content you want to scan. Your iPhone will instantly scan the content, then press Save to store it.
What's special is that you can scan multiple contents on multiple paper sides continuously, and after saving, it will become a single PDF file.
Scan Documents Directly on iPhone using the Files App
5. Compress and Extract Files
Currently, with the Files app, compressing and extracting documents is incredibly easy and straightforward. Just perform the actions: Long-press on the file => Select Compress, and your phone will automatically compress the file into a Zip extension for you. To extract, choose the Extract task, and you're done.
Effortless File Compression and Extraction on iPhone
6. Support for Markup Tools
Enhance efficiency using Files on iPhone and iPad with Markup. This editing tool allows you to add text, signatures, and drawings to images, integrated into the iOS operating system. This feature is extremely useful, especially when used on an iPad with an Apple Pencil. To customize, users simply need to long-press on files => Select Markup with the pen icon. Now, the interface will display various tools for you to edit directly on files.
Markup Tool Facilitates Better File Editing on iPhone and iPad
7. Convert Image Formats
One of the convenient features integrated by Apple in the Files app is Image Format Conversion. In certain situations, users may need to change the format to comply with specific standards, and this is a quick and easy way without the need for third-party apps.
To execute, simply long-press on the image you want to convert => Select Quick Actions => Choose Convert Image => Select the format you want => Choose Size to complete.
Easily Convert Image Formats with the Files App
These features are available in the Files app on both iPad and iPhone. Therefore, users can effortlessly experience this utility to optimize their tasks.
Here are some tips to make your use of Files on iPhone or iPhone 14 Pro Max 512GB and iPad more efficient. If you often work or study on your phone or tablet, these Files features can help streamline your tasks. Additionally, the app offers many other fantastic features to explore!
