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When it comes to working with spreadsheet data, besides Microsoft Excel, you can opt for Google Sheets - Google's efficient and free tool. In this article, we delve into effective ways to use Google Sheets for beginners. Don't miss out!
1. Unraveling the Mystery of Google Sheets
Iconic spreadsheet tool Google Sheet at your fingertips.
Google Sheets is highly acclaimed and widely used in office work, thanks to its outstanding features:
- Users can input data and set up spreadsheets quickly and effortlessly.
- Users no longer need to frequently press the SAVE button, as the system automatically stores the data.
- When users begin entering a function, the tool will display the complete formula for that function, helping users apply the calculation function accurately.
- Many users can collaborate on Google Sheets simultaneously, fostering comments and sharing to enhance productivity. This feature is ideal for online teamwork, connecting through spreadsheets.
Google Sheets is compatible across all devices, including mobile phones, personal computers, and desktops.
2. Guide on Using Google Sheet
Here, we will provide a detailed walkthrough on: Creating and populating information, renaming and downloading to your computer, inputting data directly from files on your computer, opening access permissions, and sharing Google spreadsheets for users to apply. Specifically:
Step 1: First, click on the DIRECT SEARCH ON GOOGLE section. Then follow the steps below.
Search for the Google spreadsheet app directly on the Google tool.
Step 2: Click on the Access Google Sheets section.
Select the Google Spreadsheet Access option.
Step 3: Next, click on the plus sign at the bottom to instantly create a new spreadsheet. Then, simply fill in the data fields in the Excel table.
Complete the process of creating and filling in information on Google Sheet.
2.2 Perform data entry from available files
Next in line for utilizing Google Sheet is understanding how to input data from files already stored in your computer. Here's how:
Step 1: Firstly, create a Google Sheet file, then click on FILE and choose IMPORT.
Click on the FILE option on the toolbar and select Import.
Step 2:
Click on UPLOAD to transfer data from your computer to Google Sheets.
2.3 Rename and Download Data from Spreadsheet to Computer
Click on FILE and select RENAME on the spreadsheet.
In the second step:
Navigate to the FOLDER and select the DOWNLOAD option with the required file format.
Navigate to the SHARE section located at the top right corner of the spreadsheet.
Step 2:
For example, you can select the SHARE WITH ANYONE WITH THE LINK option.
Step 3:
Navigate to the CUSTOMIZE TO YOUR NEEDS section.
Step 4:
Click on the COPY LINK option, then press DONE to share the data.
2.5 Moving Data in Google Sheets
In Step 1:, choose the range or cell that you want to format. Then, right-click and select the Copy option from the menu.
For Step 2:, select the range of the formatted cell conditions and then right-click on any selected cell. Choose the Copy option.
Step 3:
Follow these 3 steps to move data within Google Sheets.
Step 1: Open the spreadsheet document you want to secure. Go to the Data menu and select Protected sheets and ranges.
Click on Protected sheets and ranges.
Step 2:
Click on the Add a sheet or range option.
Step 3:
Next, choose the spreadsheet sheet you want to lock.
Step 4:
Click on 'done' to complete locking the spreadsheet.
2.7 Most Basic Formulas in Google Sheets
- Average: Find the average value of a specific data range.
- Sum: Add up the values in a specific data range.
Retrieve: Seeking the value within a specific range of cells.
Peak: Locating the highest value within a defined range of cells.
Bottom: Swiftly finding the smallest value within a specified range of cells.
Google Sheets offers an array of formulas for calculating values.
3. Google Sheets vs Excel: What Sets Them Apart?
In today's tech landscape, an increasing number of users are making the switch to Google Sheets over Microsoft Excel, and here's why:
- Google Sheets stands out as a free spreadsheet tool, requiring only a Google account. On the flip side, Excel demands a one-time payment for Microsoft Office or an Office 365 subscription.
- Google Sheets excels in effective online collaborative work, fostering increased interaction and boosting overall work efficiency.
Google Sheets facilitates seamless cloud data synchronization for users. In contrast, Excel excels in efficient offline access.
However, if your work demands intricate calculations, Microsoft Excel will be your strong ally. Choose the tool that aligns with your usage needs!
With the insights provided, we hope you now have a better understanding of what Google Sheets is and how to utilize this tool effectively. Wishing you success!
