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If you're unsure how to write a professional response to job applicants upon receiving their resumes via email to showcase professionalism and build the company's image, let's explore suitable and professional ways to respond to candidates below.
How to Reply to Emails from Recruiters Upon Receiving Candidates' Job Application Emails.
1. Tips for Responding to Job Applicants' Emails
Besides providing feedback via phone calls, you can also utilize email to respond to applicants. Crafting an email response doesn't need to be verbose or complex. Instead, keep it concise and simple while ensuring all necessary points are covered. Express gratitude for the application, confirm receipt of their submission, and provide interview timings or notify them if their application didn't meet requirements. This ensures that the candidate receives clear information. Therefore, an email response to applicants should include:
- Email subject
- Greeting
- Email content
- Closing
- Thank you message
- Signature
Note: You should write this response email in the reply section of the candidate's email so that they know which employer you are.
2. Sample Email Template for Responding to Candidates upon Receiving Resumes via Email
When writing an email response to candidates, it's important to be clear, capitalize proper names, use line breaks to differentiate each point, and review the email for spelling errors. Additionally, depending on the job title, work style, and position applied for, you may need to tailor the email content accordingly.
Not responding to candidate emails reflects poorly on the company's professionalism and lack of respect for candidates who submit their Job Applications, and it doesn't create a good image of the business in the eyes of the candidates. Therefore, no matter how busy you are, it's important to respond to candidate application emails. Instead of writing emails manually, you can use auto-reply emails to save time and respond to candidates more easily.
There are many job portals that share professional employer email response templates such as the Joboko job portal website. Here, you can find sample candidate response emails ranging from responses to job application emails in English, to responses to job offer notifications, rejection emails for candidates who don't meet requirements, or emails notifying interview results, as well as CV templates, job news, and job listings. Therefore, whether you want to write a response email or anything related to work, you can refer to the Joboko website.
For successful candidates, in addition to making a phone call to notify them of their success, you should also write a job offer notification to help the candidate confirm and understand the probationary salary, official salary, start date, and office address more easily.
