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With the advancement of technology, email has become the most convenient and popular means of communication today, replacing traditional mail. Regardless of the format, the content of an email is crucial. A well-crafted, professional email leaves a lasting impression on the recipient, showcasing your professionalism.
Every email has a beginning and an end, but ensuring that the conclusion does not leave the recipient feeling disappointed or uncomfortable requires careful consideration of the words used to convey sincerity in your message.
In reality, people often struggle with the appropriate use of words in English such as “best,” “all the best,” “thanks,” “thank you so much,” etc., to ensure they are suitable for the context of the email they intend to send.
Here are some effective and popular ways to end an email, along with how to use them to avoid misuse or unnecessary usage.
1. Thanks
Using thanks expresses gratitude towards someone who has helped you. While it conveys deep appreciation, 'Thanks' should be used judiciously, especially if it's placed at the end of an email assigning tasks, which can come off as insincere. Adding a period after this word, however, adds authenticity.
2. Thanks so much
You can use 'Thanks so much' sincerely; using this word is not incorrect. However, 'Thanks' also fully conveys the meaning of your email.
3. Best
“Best” is the safest, harmless way to end an email and can be used in any situation. So, if you're unsure which word to use to conclude your email, go with 'Best'!
4. All the best
“All the Best” may seem more formal, but some find it cliché. Are you really offering all the best or just a bit? Nevertheless, it's still a fairly safe choice.
5. All the best
In general, longer email closings convey formality and respect. 'All the best' is suitable for initial business dealings.
6. Sincerely
You should only use “Sincerely” in job application letters because it's quite formal. If you pair it with 'Dear' at the beginning of a job application letter, your letter will be fantastic.
7. Looking forward to hearing from you
Using this phrase to close an email can put pressure on the recipient if you're relying on them for something. It also puts you in a passive position as you await their response.
8. Regards
“Regard” is quite formal but a bit short. Instead of using 'Regard', you can use “Best Regards” or “Thanks and Best Regards” as they will be much more polite.
However, you should avoid writing “Rgds” as it's quite short and the recipient may perceive you as busy and unable to spare a proper closing for the letter.
9. VB
VB is short for very best, which is a fairly polite and simple way to end a letter.
10. Catch up soon
This phrase should be avoided if you're not comfortable with it, as it's not a good choice.
11. Coming shortly
To demonstrate commitment, a genuine promise, you should use this word, but be careful.
12. Forever Yours
This closing method is quite popular and favored by many for frequently repeated addresses.
13. Yours sincerely
This term is somewhat ambiguous and can easily be misunderstood by two newly acquainted individuals of different genders.
“Yours” lacks the formality of “Sincerely,” yet some still use it for its formal tone despite their dislike for the word.
14. Farewell
The phrase “Take care” is used to inquire about each other's health when aware of each other's current situation. However, if unaware, it may cause the recipient to feel uneasy, akin to “I'm in danger.”
Above are meaningful and effective ways to end emails for your reference. If you found this article helpful, feel free to share it with your friends and family to spread the knowledge.
Wishing you joy and happiness!
