Efficient Method for Alphabetically Sorting Names in Excel

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Benefits of Sorting Names Alphabetically in Excel

How to Sort Names Alphabetically in Excel when Splitting Last Name and First Name into Two Columns

How to Alphabetically Sort Names in Excel when Last Name and First Name are in One Column

Conclusion

In this article, Mytour shares the most detailed approach to sorting names alphabetically in Excel on your computer. Dive into this insightful post now!

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Benefits of Sorting Names Alphabetically in Excel

The act of

sorting in Excel

Sorting names alphabetically in ABC order brings you the following benefits:

Easily handle information, numerical tables in Excel.
Assist readers in tracking table information effortlessly.
Alphabetically sorting names in Excel enhances the professionalism of your workflow.

How to Sort Names Alphabetically in Excel when Splitting Last Name and First Name into Two Columns

Step 1:

First, you

highlight the Name column

as shown below. Afterward,

go to the 'Data' tab

and

choose 'Sort'.

Step 2:

In the Sort by section, you

choose 'Name'

and in the Order section,

select 'A to Z'

to alphabetically sort names. After that,

press 'OK'.

Step 3:

After you finish sorting, the Excel sheet will resemble the one below.

How to Alphabetically Sort Names in Excel when Last Name and First Name are in One Column

Step 1:

When Last Name and First Name are in the same column, the first thing you need to do is separate them into two distinct columns. You

highlight the right column

, then

right-click

and

select 'Insert'.

Step 2:

You

assign the newly created column as the Name column.

and

copy the Last Name column to the First Name column

as shown below.

Step 3:

Next,

press 'Ctrl + H'

to open the Find and Replace dialog. You

open the Replace tab

enter '* '

in the Find what field and

press 'Replace All'

Step 4:

Afterwards,

click 'OK'

to proceed.

Step 5:

The 'Name' column will be separated, containing only names. You

highlight the 'Name' column

right-click your mouse

and

choose 'Insert'

To add a new column, you

Step 6:

Label the newly created column as 'Last Name.' You

use the formula: =LEFT(B2,LEN(B2)-LEN(D2))

to separate into a column containing the last name and middle name.

Where:

B2 represents the column containing both last name and first name.
D2 stands for the column containing the first name (performed in steps 3 and 4).

Step 7:

The result in the newly created Last Name column will contain the last name and middle name as shown below. You

hover over the end of the cell to reveal a black plus sign

double-click twice

To populate the Last Name column, you

Step 8:

You should

hide the original First and Last Name column

to keep the data tidy. Avoid deleting this column as the calculation you just performed in step 6 will be affected.

Step 9:

After splitting into two separate columns, you

fill the Name column

go to the 'Data' tab

and

select 'Sort'

to sort names in ABC order in Excel.

Step 10:

Next,

choose 'Name'

in the Sort by field and

select 'A to Z'

in the Order section, then

click 'OK'

as shown below.

Step 11:

The result of sorting names alphabetically in Excel when the First and Last Names are in one column is displayed below.

Conclusion

This Mytour article guides you through the simple steps of sorting names alphabetically in Excel. We hope these insights assist you in your Excel usage. Best of luck.

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