Buzz
Initially, many people viewed Excel Timesheets as dull and useless tools; however, they gradually realize its benefits in work. Excel Timesheets can be used to replace complex timekeeping software while still providing equivalent effectiveness with high accuracy and many other benefits. Below are some reasons why you should start using timesheets as early as possible.
- See more: How to create a table in Excel
Excel 2021 Timesheet Templates for hourly, morning-afternoon, daily
Depending on usage needs, various timesheet templates come in diverse layouts and presentations. Interested users can refer to some beautiful Excel timesheet templates in the link below.
Download multiple timesheet templates below:
- Excel Timesheet File
- Word Timesheet
- English Timesheet
- Overtime Timesheet
- Weekly Timesheet
- Extra Hours Timesheet
- Shift Timesheet
- Hourly Excel Timesheet Template
- Employee Timesheet
- Daily Timesheet
If your project is only deployed internally within the company, you need to know the actual cost of the project. Without a timesheet, you won't know the exact expenditure and where your money has been lost during the implementation process.
3. Compare plan with actual implementation
By meticulously recording the time required to complete tasks, you can easily compare your action plan with the actual implementation. Then, you can analyze the differences to identify the causes and learn valuable lessons to improve future plans.
4. Project progress prediction
With practical experience from projects you've undertaken, you can accurately predict the time needed to complete similar projects in the future. Of course, there are still many other factors that can affect the construction process (such as worker experience, technological factors, materials, capital, etc.), but what you learn from previous projects is still essential to ensure that everything is resolved satisfactorily within the allowed time frame.
5. Calculating inefficient working time
Idle time is the period you spend on tasks that don't generate economic value such as holidays, training, administrative work, etc. However, your goal isn't to entirely eliminate these tasks; instead, delve deeper to identify the most necessary activities.
For example, when a company discovers that about 50% of their project implementation time doesn't yield productivity, they need to identify the cause, remedy it, and increase the proportion of time spent on value-added activities. If internal procedural time is excessive, you can streamline cumbersome administrative tasks to relieve pressure on employees and facilitate project completion within the shortest time frame.
6. Calculating employee labor productivity
Using timesheets isn't about surveillance or forcing employees to work according to company regulations, but to calculate their labor productivity. Are your employees working up to 80 hours per week? With information from timesheets, you can easily identify who is overloaded and take timely supportive measures, such as rotating employees or recruiting additional personnel for the project.
If your employees have to work overtime continuously, it means they still haven't figured out how to organize and manage their work, or simply their workload is too much. From there, you can investigate the cause to redistribute tasks to ensure optimal utilization of project resources and prevent employees from overworking.
However, using timesheets to monitor or control employees will not yield positive results. Those who feel like they are constantly being monitored will not be able to unleash their full potential to achieve the best results. They may appear to work diligently, but the actual results may not meet expectations. On the other hand, allowing employees freedom and autonomy in their work will increase satisfaction and productivity while significantly reducing pressure.
It is fortunate that the purpose of using Excel timesheet templates is not to monitor or control employees, but to visualize factors such as costs, profits, and tasks to be done. Of course, tracking employees' working hours is necessary, but this should not be the main reason for using timesheets. Creating a comfortable and trustworthy work environment will be much more effective.
