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Managing assets and employees has always been a challenging issue for small and medium-sized business owners. If not handled properly, assets are prone to loss, which can impact company revenue. However, for businesses of modest scale, investing in machinery and management software can be prohibitively expensive. That's where iAttendance (https://iattendance.co) comes in as a solution worth considering for your business needs.
1. Clock in with QR codes.
Currently, numerous small and medium enterprises opt for traditional fingerprint scanning time clocks. Despite their widespread use, these devices come with several drawbacks such as congested clock-in areas before work hours, resulting in delays. Additionally, the communal use of machines compromises hygiene standards and undermines their efficiency. iAttendance revolutionizes the attendance process by enabling employees to clock in using their personal electronic devices, eliminating the need for waiting or risking tardiness due to machine queues.
With iAttendance, unique QR codes are generated for each checkpoint, allowing employees to use their personal smartphones or laptops for attendance.
Employees can effortlessly monitor and review their attendance records on the iAttendance website or app, promptly reporting any discrepancies. For future convenience, users can enable cookie storage to avoid repetitive email and password entries (in case of password-based check-ins).Timelog feature enables companies (partners) to approve time logs.
In cases where companies track employee attendance based on work efficiency rather than conventional 8-hour shifts, iAttendance also offers Timelog functionality. In this feature, employees can self-report the projects they have worked on during that month for approval by their supervisors.
Employees can create and submit timesheets using a form prepared by the company, which may include attachments or notes.In scenarios where companies outsource services, instead of employees having to send timelog files for approval to the partner's manager, they can handle everything right within the application. This eliminates the need for back-and-forth emails and waiting, as well as streamlines the management process.
The timesheet will provide comprehensive information for the approver.3. Asset Management
As mentioned earlier, asset management poses a complex challenge for many small and medium-sized companies, especially when it comes to small items that are easily misplaced and difficult to trace ownership. iAttendance aims to enhance supervision and transfer of assets. Administrators can assign and transfer each asset to individuals with specific dates, times, images, or accompanying details all stored and displayed clearly.
In cases where employees wish to transfer items to others, iAttendance records the new custodian and displays it clearly within the system. Employees can update images and information before transferring to another person. The designated recipient can also accept or reject the transfer request.
4. Request Management
Apart from managing personnel and assets, iAttendance also aids in handling individual requests. As you may know, procuring goods and equipment in companies involves multiple stages across various departments. The wait times can be extensive, and sometimes these requests get lost, disrupting company operations. iAttendance can be utilized to manage and track these requests efficiently. All requests will be digitized and executed through a uniform, tightly controlled process, ensuring swift execution.
This not only facilitates easy management but also enables monitoring of ongoing activities within the company. iAttendance can generate reports on departmental activities within the company, as well as financial reports related to specific activities. Searching for requests when necessary is also straightforward and effortless.There are three forms of requests:- Basic Requirement: Any employee can create and approve requests. For example, two employees can switch their working hours. Managers can view and control these requests.
- At a higher level, there is the “Approval Request”: This is a type of request that requires approval from a manager within the company. The requester can be any employee, but only managers have the authority to approve or reject requests.
- Support Ticket: This type of request does not require approval; relevant departments, if capable, will review and assist with the request. For example, if an employee's computer is malfunctioning, they can submit a support ticket to the IT department, and a technician who is available will take on the support and update the system accordingly.
In fact, this feature can be applied in many different scenarios. For instance, approving budgets for purchasing equipment or items, or approving travel expenses,… When used thoroughly, this feature is truly beneficial for business operations.5. Managing Customer Access
In the old attendance system, whenever the company had visitors or guests, it often required the assistance of employees or security guards to swipe cards for them. Managing unknown individuals was challenging, especially in cases of asset tracking, where determining who accessed what at what time became exceedingly complex.
To address this, iAttendance will introduce a guest monitoring portal using QR code technology. Every guest visiting the company can scan the code, input their email or phone number, and name to successfully check-in. All guest information will be displayed in the administrator's reports.
Administrators can oversee guest information, check-in times, and the total number of guests who entered the company. This data can be easily extracted into spreadsheet format for better tracking and reporting purposes.6. Receive leave requests and other notifications via Telegram
Instead of sending emails to the manager for leave requests, employees can use iAttendance to submit leave requests and await approval directly on the software. iAttendance will record and report on employees who are absent on that day, and the following day, to the manager via Telegram at a fixed time each day. The number of days off will be integrated into the monthly attendance report for employees. Additionally, the total number of days off and specific periods of leave will be displayed clearly and visually for the manager.In addition to the above features, iAttendance also offers many other exciting functionalities such as:
- Manage employee leave days, allowing managers to oversee the allocation of vacation days per year.
Some insights about iAttendance:
- Admins can also grant access permissions to company accounts. Depending on the hierarchy, admins can assign access rights to appropriate modules.
Special Gift from iAttendance:
- During December 2023, The LE Company will offer a complimentary 9-month subscription for the Standard package to 2 companies signing up for iAttendance under the following conditions:
