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Utilizing charts for a visually compelling data presentation during a slideshow is essential. This article guides you through the basics of drawing charts in PowerPoint on your computer and employing easy customizations.
1. Types of Charts in PowerPoint
Microsoft PowerPoint software is equipped with features to draw various chart types, suitable for presentation needs. These include bar charts, line charts, 3D charts, pie charts, area charts, and horizontal charts.
Various Chart Types in PowerPoint
2. Drawing Charts in PowerPoint
Step 1: Go to the Insert tab > Select Chart.
Select Chart in the Insert tab
Step 2: Choose your desired chart type, then click OK.
Select the chart type you want to draw
Step 3: A chart and spreadsheet will appear.
A chart and spreadsheet will appear
Data is surrounded by newly appeared green lines on the chart, and this area will automatically expand as users continue entering additional data.
Only data within the newly displayed green lines will show on the chart.
Step 4: Enter data into the spreadsheet > Click the 'X' icon to close the spreadsheet.
Enter data and close the spreadsheet
Step 5: The chart has been successfully drawn.
The chart has been successfully drawn
3. Modify the Chart with Chart Tools
How to change the chart type
When data changes, adding or removing components may no longer suit a specific chart type. In such cases, you can opt to switch to a new chart type. This guide exemplifies changing from a column chart to a line chart.
Step 1: Select the chart you want to change > Go to the Design tab > Choose Change Chart Type.
Navigate to the Design tab and select Change Chart Type
Step 2: The Change Chart Type dialog appears > Choose the chart type you want to switch to > OK.
The Change Chart Type dialog appears
Step 3: The new chart will be displayed.
The new chart will be displayed
How to switch row and column data
In certain situations, you may need to change how data is grouped in your slide presentation. Utilize the feature to switch rows and columns of the chart in PowerPoint to achieve this. In doing so, the chart still contains the same data, but the organization and arrangement have changed.
Step 1: Select the chart you want to modify > In the Design tab > Choose Edit Data.
Select Edit Data in the Design tab.
Step 2: Click back into the chart > Choose Switch Row/Column option.
Choose the 'Switch Row/Column' option
How to Change Chart Layout
The layout encompasses elements that make up the chart, such as the title, legend, and data labels. These elements can be easily replaced and repositioned for the presenter and audience's convenience.
Step 1: Select the chart you want to modify > In the Design tab > Expand the Chart Layouts section.
In the Design tab, expand the Chart Layouts section
Step 2: Choose a new layout from the recently expanded menu.
Select a new layout
Step 3: The chart will update to reflect the new layout.
The outcome after making changes
4. Adding Effects to PowerPoint Charts
Step 1: Select the chart to add effects to, in the Animations tab > Choose Add Animation > Pick a suitable effect for the chart.
Applying effects to the chart
Step 2: To create appearing effects for each element, in the Animations tab > Choose Effect Options > Click By Category.
Creating individual appearing effects
Explore Mytour's current laptop models to enhance your PowerPoint presentations:Through this article, we hope you've gained insights into PowerPoint's chart features and effective usage. Best of luck!
