Buzz
While composing documents, you may encounter lengthy phrases that repeat multiple times within one or more documents. Having to type such phrases repeatedly can be cumbersome and time-consuming, and sometimes lead to spelling errors if not careful.
Therefore, in this article, Mytour will introduce you to how to add AutoText for documents in Word 2016.
How to Add Autotext in Word 2016: A Step-by-Step Guide
Adding New Autotext in Word 2016 Made Easy
Step 1: Select the text snippet you want to abbreviate. In the example below, I've chosen the familiar motto: Republic of Socialist Vietnam.
Step 2: On Word 2016's toolbar, navigate to the Insert tab and click on Quick Parts.
Step 3: In the Quick Parts pane, select AutoText, then choose Save Selection to AutoText Gallery.
Step 4: In the Create New Building Block window, pay attention to the Name section. This is where you set the abbreviation for the phrase you intend to abbreviate. In the example below, I'm setting an abbreviation for my phrase as 'ch'.
Additionally, you can add a description in the Description section for your abbreviation if you have multiple phrases to abbreviate. For the remaining sections, it's advisable to leave them as default without any changes.
Step 5: Press OK to confirm.
That's it! You've successfully added AutoText to your Word document. To check if it's working, simply type your abbreviation into your document.
Next, press F3, and you'll see the results as shown below.
Guide to Editing Existing AutoText
During usage, if you're not satisfied with existing AutoText entries, you can edit them using the following steps:
Step 1: Open the Quick Parts section again (refer back to step 2 in the above instructions), then select Building Blocks Organizer from the pane.
Step 2: In the Building Blocks Organizer window, locate the abbreviation you want to edit. You'll find three options to choose from:
+ Edit Properties: Modify the selected AutoText.
+ Delete: Remove the selected AutoText.
+ Insert: Insert the selected AutoText into your document.
Once you've finished editing, press Close.
That's it! Mytour has walked you through adding autotext in Word 2016 and editing existing AutoText. Additionally, you can explore more tricks at Mytour. Wishing you success in your endeavors!
