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Creating Email Groups in Outlook
In this guide, we'll break it down into two parts. The first part will demonstrate how to create a contact group in Outlook, where you can compile a list of recipients for your emails. And in the latter part, you'll learn how to send an email to the entire group using Outlook.
*The version of Outlook I'm using is 2016. Outlook 2013 functions similarly, but older versions may differ slightly in operation.
1. Creating a contact group
Step 1: Once logged into Outlook, click on the People icon in the navigation bar.
Step 2: Click on New Contact Group.
Step 3: Complete your contact group.
- (1): Name your group.
- (2): Add a member to the group (you can choose from the contact list in Outlook or add using their email address).
If adding a new member via email (New E-mail Contact), proceed as follows:
- (3): Display name of the member.
- (4): Email address of the member.
- (5): Click on OK to confirm adding a new member to the group.
Once all members are added, double-check the contact group.
To remove a member from the group, select the member and click on Remove Member.
Save the contact group by clicking on Save & Close.
In the future, if you wish to modify the contact group, you can click on the People icon, select the group you want to edit, and then click on Edit.
2. Sending emails within the contact group
Now, when composing a new email, address the recipients as the name of the group you've created. Outlook will automatically include all members of that group as recipients of your email.
After clicking Send to dispatch the email, all members within the group will receive this message.
Through this article, I've provided detailed instructions on how to create Group Email in Outlook, covering both processes: creating a contact group and sending emails to everyone in the group. Rest assured, you'll find satisfaction in this convenient feature. Wishing you successful implementation!
