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Storing emails in Gmail enables you to keep important emails without displaying them in your inbox. However, after storing an email, you won't know exactly where it goes. This can be problematic if you need to find a stored email. Google doesn't store such emails in a separate folder but moves them to a label commonly used to display all emails in your email account. So, how do you find stored emails in Gmail? First, let's understand how to store emails instead of deleting them to tidy up your inbox.
Guide to locating stored emails in Gmail
How to locate stored emails in Gmail
1. Storing emails in Gmail
To store emails in Gmail, simply select one or more emails, and then click the Archive button.
When you choose emails on the Gmail website, the Archive button will appear directly in the menu above your email list.
In the Gmail app for iOS and Android, tap the Archive button located in the top menu, designed similarly to Gmail on the web.
Any stored emails will disappear from your Gmail inbox, including from any categories you might have. However, they can still be viewed within any separate folders you create using Gmail labels.
2. How to find stored emails in Gmail
2.1. Use All Mail to retrieve archived emails in Gmail
As mentioned earlier, stored emails vanish from the inbox. One way to find stored emails in Gmail is to switch to the All Mail folder view. It will list all Gmail emails at once, including prioritized and automatically categorized ones. You can access this list by clicking on All Mail in the left menu in Gmail on the web.
To do this in the Gmail app, tap the 3 horizontal lines icon at the top left of the screen. From there, scroll down and select All Mail.
There's a clear drawback to this method, especially if you have a large number of emails, which is the quantity you'll have to sift through. This approach works well if you only store recent emails, but you can use the Gmail search bar to pinpoint the specific location of stored emails afterward.
2.2. Find stored emails in Gmail using the search bar
Unfortunately, there's no dedicated Archive folder you can use for searching when using the search bar in the Gmail mobile app or Gmail on the web. You'll need to know some details like the subject, sender, and title of the stored email to manually search for it. Additionally, you can use advanced Gmail search filters to find emails not in regular folders like the inbox, sent, and draft folders.
In many cases, using the search bar will list your stored emails. Simply enter -in:Sent -in:Draft -in:Inbox in the search bar in both the Gmail app and Gmail website.
You can also add has:nouserlabels to the search query to exclude any emails with category labels. If they have been categorized, you can view emails in their labeled folders, even when they are stored.
This method may not pinpoint the exact stored email you need, but it will help narrow down stored emails if you're struggling to find them using basic search or the All Mail folder.
Gmail currently stands as the most widely subscribed email service today. When creating a Gmail account, you also gain access to various other Google services.
