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The process of writing a school transfer application is a mandatory step when students or teachers are moving to a new school for academic or teaching purposes. This guide covers how to write such an application across different educational levels from elementary to high school, within or across provinces.
Creating a school transfer application is an essential requirement for school transition.
I. School Transfer Application Templates
1. Student Transfer Cases
* Preschool Transfer Application Template
* Middle School Transfer Application Template
* Elementary School Transfer Request Template
* High School Transfer Request Template
- Within the Same Province
- To a Different Province
2. Cases of Teacher Transfers
For teachers, the transfer request is often referred to as an application for reassignment:
II. Writing a School Transfer Request for Students
1. Guide to Writing a School Transfer Request for Primary School Students
- 'Attention' section: Start with the name of the department head and your current school. Follow with the future department head's name and your desired school.
- 'My name is: ............ Currently living in ............ ' section: Mention the student's guardian's name and their city of residence.
- 'Guardian of: ............ Born in ............ studying in grade ............ for the school year ............ at' section: Fill in the student's full name, class, birth year, academic year, and school.
- 'Year-end results: ............ Academic performance: ............ Conduct: ............ ' section: Accurately provide the marks, academic standing, and behavior from the student's report card.
- 'To the Principal of .... and the head of the Education Department ...., I request the transfer of my child to grade .... for the academic year .... at school .... located in district ...., province .... ' Include the principal's name, education department head's name, intended academic year, new school and class name, and the school's address.
- 'Reason': Clearly state the valid and comprehensive reason for the transfer.
- The applicant must provide their full name and attach all necessary documents for submission to the principals of both the current and future schools for verification.
- 'Guide to writing a transfer request for middle school students'
- 'Dear': In the first line, mention the education department head's name and your current school. In the second line, write the future department head's name and the school you wish to transfer to.
- 'My name is: ............ Living in ............ ': State the name of the student's guardian and the city of residence.
- 'As the guardian of: ............ Born in ............ Successfully enrolled in grade 6 for the academic year ............, now in grade ............ for the academic year ............ at school ...................................................Foreign language .........................................': Include the student's full name, class, birth year, academic year, school name, and any foreign languages like English.
- 'End-of-year results: ............ Academic performance: ............ Conduct: ............ ': Precisely list the scores, academic level, and conduct from the student's report card.
- 'Addressing': This letter is directed to the Principal of .... and the Education Department head ...., requesting my child's transfer to grade .... for the academic year .... at school .... located in district ...., province ....'. Detail the principal's name, department head's name, desired academic year, school, and class, along with the school's address.
- 'Reason': Fully articulate the compelling reason for the transfer.
- The letter must include the full name of the applicant, accompanied by all necessary documents for submission to both the current and prospective school principals for approval.
- 'Guide to writing a school transfer request for high school students'
- 'To Whom It May Concern': First line includes the name of the education department head and the current school. The second line states the future school's head and the desired school name.
- 'My name is:......................, parent of the student....................... born on ...../...../.........., currently in grade .......... for the academic year 20.....-20..... at school........................, district ......................., province...................................................... ': Indicates the parent's name, student's name, birth date, current grade, academic year, and school information, including district and province.
- 'Requesting transfer to grade ....... for the academic year: 20.....-20..... at school........................., district............................, province...................................': Details the desired grade, academic year, future school name, and its location by district and province.
- 'Reason': Clearly states the valid reason for the transfer request.
- Applicants must clearly write their full name and attach all required documents to submit to the Principal of both the current and future schools for approval.
This guide and template for school transfer requests for teachers and students should be complemented by consulting additional application templates for crafting the most professional and impactful content.
