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Scheduling meetings on Microsoft Teams has never been easier. With just a few simple steps, you can schedule a meeting instantly. In this article, we'll guide you on how to schedule meetings on Microsoft Teams using your phone, computer, and Outlook quickly and efficiently.
Simple Steps to Schedule Meetings on Microsoft Teams
Microsoft Teams is a useful tool that allows you to organize online meetings effectively. Here, we'll guide you on how to schedule meetings on Microsoft Teams easily and quickly.
Step-by-Step Guide to Schedule Microsoft Teams Meetings on PC
Below are the steps to guide you on how to schedule meetings on Microsoft Teams on your computer:
Step 1: Open the Microsoft Teams application. On the login screen, you can use your previously created personal email or the email provided by your organization or school to log in.
Step 2: On the Teams interface, select the 'Teams' tab on the toolbar on the left side. Then, choose the team you want to hold the meeting with.
Step 3: Within the interface of the selected team, click on the Camera icon at the top right corner of the screen. A dialog box with options to schedule a meeting on Microsoft Teams on the computer will appear.
Step 4: Here, click on 'Meet now' to start an online meeting with your team. Additionally, you can schedule a meeting by selecting 'Schedule a meeting'.
Step 5: At this point, the system will automatically create the meeting. This completes the guide on how to create a meeting on Microsoft Teams on the computer. All members of the team you selected will be able to join the meeting.
Step 6: To end the meeting, click on 'Leave'. Then select 'End meeting'.
How to Schedule Meetings on Teams via Phone
Below are the quick steps to schedule meetings on Teams via phone:
Step 1: Open the Microsoft Teams application.
Step 2: Creating a meeting on Microsoft Teams via phone requires you to have an account. Log in to your Team account. If you don't have a Microsoft Teams account yet, you can proceed to register.
Step 3: Select the 'Calendar' tab on the bottom toolbar.
Step 4: Press 'Create event' as instructed to continue the process of creating a meeting on Microsoft Teams via phone.
Step 5: Enter meeting details such as Meeting Name. Then select 'Share' to start sharing the meeting.
Step 6: Choose 'Team Channel' to initiate the meeting.
Step 7: With the method of creating meetings on Microsoft Teams via phone, you can schedule a meeting. If you want to organize it immediately, you can select the desired date and time. The system will automatically create the meeting for you to join. Press 'Finish' to create the meeting.
Step 8: Select the scheduled meeting group. In the group's Chat dialog box, you will see the system display the meeting notification. Click on that notification to view meeting details.
Step 9: Click on 'Join' to start the meeting.
Step 10: The meeting interface will appear. After completing the process of creating a meeting on Microsoft Teams via phone, to join the meeting, click on 'Join Now'.
Step 11: In the meeting interface, you can customize turning on/off video (1) and voice recording (2) on the toolbar at the bottom.
Step 12: To end the meeting, click on the red 'End Meeting' icon on the toolbar.
How to Schedule Meetings on Microsoft Teams via Outlook
Outlook is an application owned by Microsoft. Unlike Microsoft Teams, Outlook's main function is managing emails, calendars, and personal information... To help users easily organize online meetings, Microsoft has integrated the feature to schedule meetings directly within Outlook. Below is a guide on how to schedule meetings on Microsoft Teams via Outlook easily:
Step 1: Open Outlook and switch to calendar view.
Step 2: Select 'New Meeting'. Add participants, then set a name for the meeting, write a message, and press Send.
Key Features of Microsoft Teams Application
Microsoft Teams is a collaboration application developed by Microsoft. The app facilitates efficient connection and support for working teams. Microsoft Teams offers numerous standout features, including screen sharing, message storage,... Let's explore with Mytour below.
Screen Sharing
During meetings, users can share their screen or application window, making presentations easier. Additionally, they can also share the Microsoft Whiteboard. This tool allows creating a board where everyone can use pens and drawing tools within the system. With this feature, scheduling meetings on Microsoft Teams via phone, computer, or Outlook is incredibly convenient.
Message Storage
If you receive an urgent message but don't have time to address it immediately, you can save it for later viewing.
To save a message, simply hover over the email and click on the three dots... Then choose Save this email. To access saved messages, click on your profile picture. Then select Saved Items. At this point, all saved messages will be displayed in the left panel. You can remove saved messages by clicking on the bookmark icon at the top right of each message.
Message and Document Storage in SharePoint
In Microsoft Teams, each team has a page on SharePoint Online. This page is used to contain a default document folder. All files shared in conversations are automatically saved to this folder. You can adjust permissions and security options for folders containing sensitive information.
Scheduling Meetings on Microsoft Teams
After learning how to schedule meetings on Microsoft Teams via computer, phone, and Outlook, you can refer to the following guide to schedule meetings according to your preferences.
Step 1: Choose the Calendar option at the bottom left corner of the screen and select New Meeting.
Step 2: Then, a window will appear for you to fill in details about the meeting such as title, attendees, start time, end time, meeting content,...
Step 3: Information about the meeting you've created will appear on the calendar. As the meeting time approaches, the system will remind you about the time and details of the meeting.
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Conclusion
In this article, Mytour has guided you on how to create a meeting on Microsoft Team using your phone, computer, and Outlook simply and quickly. We hope that the information shared by Mytour will be helpful to you, enabling you to successfully organize meetings on this application. Don't forget to keep following Mytour to stay updated with the latest information!
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