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Understanding the correct way to write a Deposit Receipt can serve as legal evidence in case disputes arise between parties. Refer to the sample below for guidance on writing a deposit receipt.
Writing a deposit receipt ensures trustworthiness in financial transactions. Whether for real estate or any other asset, it's essential to include details of both parties, the deposit amount, and the item involved. To ensure legal validity, follow this guide on writing a deposit receipt.
Guide to Writing Deposit Receipts for Renting Houses or Buying Land
How to Write a Deposit Receipt
1. Information of the Seller (Sections 1 - 3)
- In the 'My Name is' section, write the full name of the seller (capitalize with accents). For example, NGUYEN VAN A.
- In the sections for 'ID Card Number', 'Date of Issue', and 'Place of Issue': Provide the details as shown on the ID card, with the issue date in day-month-year format and the place of issue matching the ID card.
- In the 'Address' section: Provide the permanent address information similar to that in the household registration book or the address of the selling company.
2. Information of the Buyer (Sections 4 - 6)
- In the 'My Name is' section, write the full name of the buyer (capitalize with accents). For example, TRAN VAN B.
- In the sections for 'ID Card Number', 'Date of Issue', and 'Place of Issue': Provide the details as shown on the ID card, both front and back.
- In the 'Address' section: Provide the permanent address information similar to that in the household registration book or the address of the buyer's company.
3. Property Information for Buyer and Seller (Sections 7 - 15)
- In the 'Property for Sale' section: Specify the property/goods the seller is selling to the buyer. For example, a house.
- In the 'Quantity' section: Specify the quantity of goods/property (written in words). For example, one hundred square meters.
- Under the 'Selling Price' section: Specify the selling price for that property (written in words). For example, three billion Vietnamese dong.
- In the 'Total Payment Amount' section: Write the payment amount in both numerical and written forms.
- In the 'Mr.(Mrs.)' section: Write the name of the buyer. For example, Tran Van B.
- In the 'Deposit Made' section: Write the amount that the buyer has deposited to the seller (written in words and numbers).
- Under the 'for Mr.(Mrs.)' section: Write the name of the seller. For example, Nguyen Van A.
- In the 'to buy' section: Specify the property being purchased. For example, buying a house.
- In the 'Mr.(Mrs.)... responsible for completing...': Write the name of the seller first, then write the name of the buyer.
- In the 'Mr.(Mrs.)... responsible for paying the remaining amount of... to Mr.(Mrs.)...': First, write the name of the buyer, then write the amount in words and numbers, followed by the name of the seller and the agreed time for the buyer to pay.
- In case Mr.(Mrs.)... fails to complete the property transfer procedures: First, write the name of the seller, then write the name of the buyer.
- In case Mr.(Mrs.)...: Write the name of the buyer.
4. Responsibilities of the Parties Involved
- The seller must be responsible for completing the procedures to transfer the goods, assets to the buyer and specify the specific time to complete the transfer.
- The buyer must be responsible for paying the remaining amount to the seller, clearly stating the amount in both numerical and written forms and specifying the deadline for payment.
5. Handling Responsibilities in Case of Violations
- If the seller breaches the contract, they must refund the deposit to the buyer and provide compensation as stipulated.
- If the buyer breaches the contract, the seller is not obligated to refund the deposit and has the right to demand compensation for asset depreciation from the buyer.
* Note:
- Mr.(Mrs.): If the gender is male, strike out (Mrs.) and vice versa.
- Deposit receipts are commonly used in the following sale scenarios:
+ House purchase deposits
+ Deposit for house purchase
+ Valuable assets
...
Writing a deposit receipt is quite simple, but you need to adhere strictly to the drafting rules and ensure all the necessary contents as instructed above.
