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The quickest way to share screen in Zoom Meeting is by using the shortcut Alt + S. Additionally, you can also manually set up screen sharing in Zoom Meeting.
Guide to Share Screen in Zoom Meeting
I. How to Share Screen from Zoom Homepage
II. Sharing Screen on Zoom During a Meeting
III. Allowing Others to Share Screen on Zoom
If you haven't successfully installed Zoom on your computer, you can refer to the guide on How to Download Zoom to Your Computer here.
Sharing Screen in Zoom Meeting
The screen sharing feature in Zoom is quite versatile, allowing you to display documents, text, image files, and audio from your computer. You can use this feature from various devices such as desktop computers, tablets, Android phones, iPhones, Macbooks, etc. Here's how:
I. Sharing Screen from Zoom Homepage
If you haven't started a meeting with Zoom yet, you can begin screen sharing right from the Zoom homepage. Here's how:
* On Your Computer
Step 1: Launch Zoom on your computer and log in to Zoom using your username and password.
Step 2: On the Zoom webpage interface, you'll see main options like Join (join a meeting), New Meeting (organize a meeting), Schedule (schedule a meeting), or Share Screen. Here, click on “share screen”
Step 3: Choose the document you want to share in the meeting room, then click “share screen” to start sharing your screen with others in the meeting room.
* On Mobile Phone
Step 1: Launch the Zoom app on your mobile phone. If not installed, you can download and install the app from the link below.
- Download ZOOM Cloud Meetings for Android
- Download ZOOM Cloud Meetings for iPhone
Step 2: On the app's homepage, tap on “Share Screen”
Step 3: Here, enter the meeting room ID you want to share, then tap “OK” to start sharing with everyone in the room.
Step 4: The screen will display a notification “Zoom will start capturing everything on the screen”, tap “start now”.
Step 5: Select any image, audio file, or document on your phone you want to share with everyone in the meeting room. To stop sharing, tap the arrow at the bottom left corner of the screen, then select “stop sharing”.
II. Sharing Screen on Zoom During a Meeting
If you're in a meeting, the screen sharing process will be slightly different. Here's how:
* On Your Computer
Step 1: In the Zoom Settings menu, locate and click on Share Screen.
Step 2: Activate the option Enter Full Screen When a Participant Shares a Screen.
Step 3: If you want to display the shared screen and participant's video side by side, activate the Side-by-Side Mode option.
Step 4: Ensure that the option Silence System Notifications When Sharing Desktop is selected. This is to ensure your presentation isn't interrupted by notifications and alerts.
Additionally, if desired, you can activate the Focus Assist option on Windows 10, which turns off sound and notification windows on your computer.
If collaborating on a project, you can utilize the digital whiteboard. After joining the meeting, click on the Screen Share =>Whiteboard button. This will display annotation tools on the screen, allowing you to draw and plan ideas and projects with collaborators.
Interactive sessions can be saved as images or compiled into PDF files. On the Whiteboard Control window, click the Save button and choose the format you wish to save in. Enter your email address to share the saved file.
Step 5: If you want to share another screen with different documents, click on the 'new share' option on the Zoom toolbar. Additionally, if you wish to stop or end the document sharing process, you can click on the “pause share” option.
* On Mobile Phone:
Step 1: In the ongoing meeting interface, tap the “share” button in the middle of the screen.
Step 2: Select the type of document you want to share with everyone in the meeting from your phone.
Step 3: The screen will display a notification “Zoom will start capturing everything on the screen”, tap “start now” to begin sharing.
Step 4: To temporarily pause and end the document sharing process, click on the arrow icon at the bottom left corner of the screen, then select “stop sharing”.
III. Allowing Others to Share Screen on Zoom
Not only the host can share the screen, but now you can also set up to allow participants to share their screens in the meeting. However, to do this, you need to be the meeting host. The steps are as follows:
* On Your Computer:
If you're using Zoom on a Windows PC or Macbook, in the ongoing meeting interface, click on “security” and then select “share screen” to allow everyone to share their screens.
* On Mobile Phone Screen.
In the ongoing meeting interface on iPhone, iPad, and Android phones, tap on the three dots icon at the bottom right corner of the screen, then select “security”. Next, tap on “share screen” to activate the feature allowing participants to share screens on Zoom.
* How to Allow Multiple Screen Shares on Zoom.
After enabling screen sharing on Zoom, you can then set up to allow one or multiple participants to share their screens simultaneously. To do this, of course, you still need to be the host of the meeting and must be using Zoom from a Windows, Mac, or Linux computer. Here's how:
In the ongoing meeting interface, click on the small arrow next to the “share screen” button. Here, you can choose one of the following options:
+ One Participant can share at a time: Only one person can share the screen.
+ Multiple Participants Can Share Simultaneously: Multiple people can share the screen.
Additionally, during document sharing on Zoom, you can also perform some other options such as:
- Click on the microphone button to mute or unmute yourself during the meeting
- Click on “stop video” to start or stop your video.
- Click on the “participants” icon to view meeting participants
- Click on “Chat” to start chatting with people in the room
- Click on the “reaction” icon to raise hand or express emotions towards posts,...
However, screen sharing may not always be smooth sailing; there may be some errors encountered. You can refer to how to fix Screen Sharing Errors on Zoom here.
The above article by Mytour has just guided you on how to share screen in Zoom Meeting. Additionally, readers can also refer to some other articles already available on Mytour to learn more about changing language on Zoom Meeting.
If you want to use two screens while teaching on Zoom or want to view multiple screens on Zoom, it's entirely possible. This method will help you save time; while waiting for students to view documents, you can still do other tasks.
- Read more: Using 2 screens while teaching on Zoom
- Read more: How to view multiple screens on Zoom
Learning online on Zoom via computer and phone is quite common, but have you tried learning Zoom on a TV? The connection method is also quite simple if you have the necessary devices, so how to do it, refer to how to learn online Zoom on TV below..
- Read more: How to learn online Zoom on TV
