Latest Professional Resignation Letter Templates of 2023

The resignation letter not only expresses the desire to resign but also demonstrates professionalism, ensuring legal compliance in the contract termination process. Refer to the handwritten and typed resignation letter templates below.

Resignation letter templates complying with 2023 standards

1. Updated 2023 Resignation Letter Templates

1.1. Handwritten Resignation Letter Template

Employees can inform the company of their desire to terminate their contract through a handwritten resignation letter, as long as they ensure all basic information regarding the resignation issue is provided.

Download the template HERE.

1.2. Short and Concise Resignation Letter

We have compiled some short and concise resignation letter templates that still ensure compliance with legal requirements. Feel free to refer to them for necessary use.

Download the form HERE. 

1.3. Resignation Letter Template for Officials and Civil Servants

Officials, civil servants, and employees can download and use the template below, ensuring legal compliance and demonstrating professionalism.

Download the form HERE. 

1.4. Resignation Letter Template for Workers

Workers employed in factories, workshops, industrial zones, etc., must adhere to legal regulations and company internal regulations when resigning to ensure their rights and benefits.

Download the template HERE. 

1.5. The Best and Most Professional Resignation Letters

Download the template HERE. 

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2. Guide to Writing Standard Resignation Letters

Writing a resignation letter is not difficult at all. You just need to follow the template to have a standard letter, demonstrating professionalism in the workplace environment. 

2.1. Essential Content in Resignation Letter

Currently, there is no regulation requiring employees to use a fixed resignation letter template. Depending on the job, nature, and conditions, employees may use different templates. However, the letter content should ensure the following information:

- Recipient: This is the direct manager or superior of the employee, such as department head, CEO, or HR department.

- Sender: The employee must clearly state their full name, date of birth, address, current job position, department, and managing unit.

- Resignation Message:

+ Resignation Date: Specify the desired resignation date.
+ Reason for Resignation: Provide specific reasons for resigning, such as low salary, mismatch with the work environment, illness, personal plans, etc. Refer to our guide on writing resignation letters that we have shared.

- Handover of Duties: Confirming the handover of duties as per company regulations. Or if duties have already been transferred to someone else, specify the tasks that have been handed over and the recipient.

- Signature of the Sender.

In addition to the mentioned contents, the letter may express gratitude and sentimental thoughts of the employee towards the company. Some organizations require confirmation from the manager, so these contents should be added accordingly.

2.2. Format of Letter Presentation

Resignation letters can be handwritten or typed depending on the employee's conditions, but attention must be paid to the following:

- Write the letter on A4 paper;
- Use only one ink color throughout the writing process;
- Avoid spelling mistakes, abbreviations, and complex vocabulary;
- Use polite and clear language;
- Minimize the use of erasures and corrections;
- Ensure clear layout and organization for easy understanding and information retention. Prepare a draft of the content beforehand to facilitate writing;
- If the company requires the use of a specific template, follow the provided format and fill in any missing information;
- Review company policies regarding resignation to comply with requirements.

Here are the latest resignation letter templates for 2023 that we have compiled and shared with our readers. If you intend to resign but are unsure how to write a letter, feel free to refer to and download the resignation letter template Word file for immediate use.