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Mastering Microsoft Forms for Professional Surveys
1. Creating Surveys with Microsoft Forms.
2. Choosing Survey Question Types.
3. Characteristics of Survey Questions.
3.1. Multiple Choice Questions.
3.2. Text Entry Questions.
3.3. Rating Scale Questions.
3.4. Adjusting Settings for Survey Questions.
3.5. Choosing Survey Settings.
3.6. Reviewing Survey Responses.
Microsoft Forms: The Easy-to-Use Tool for Basic Surveys, Replacing Microsoft InfoPath.
1. Creating Surveys with Microsoft Forms
Firstly, navigate to the Microsoft Forms website and sign in with your Microsoft account credentials. If you don't have one, learn how to create a Microsoft account here. On the My Form screen, click on New Form to start your survey.
Set the title for your survey and add optional descriptions. Click on the image icon to upload images from your computer or OneDrive, or search Bing for suitable images.
Choose a Theme from above and utilize an image for the background.
Microsoft automatically saves Surveys for subsequent updates.
2. Select Survey Question Types
To add questions, click on Add New in green. You can choose from the following types of questions:
- Choice: Multiple-choice questions provide various options for answers.
You can create a new Section within the Survey to divide it into multiple different parts. Name it, write a description, and choose an image for each Section if desired.
3. Characteristics of Survey Questions
Some questions are straightforward and require no additional information, while others offer you more choices.
For example, with Date type questions, users simply choose a date and you won't need to adjust anything further. However, with Choice questions, you must modify the question and arrange the answers accordingly.
Let's delve deeper into the various question types and their characteristics.
3.1. Choice Question Type
For choice questions, simply enter the answer options within the selection range. This question type is formatted without Radio buttons.
You can utilize the menu style by clicking on More button > Drop-down.
If you want participants to be able to select multiple answers, you can choose the custom Multiple Answers option at the end. If you want participants to write optional answers, press Add 'Other' Option answer.
You can also arrange the answers in the list by dragging them down to the circle of the option below and releasing the mouse.
3.2. Text Entry Question Type
While participants can write answers, you can adjust the question type, limit the number, and set constraints.
Select More button > Restrictions. In the Restrictions options box, you can choose options such as greater than, less than, equal to, and between. Choose your preferred limit and input the corresponding details.
3.3. Evaluation Question Type
The Evaluation question type provides up to 10 corresponding levels for each number and star for each level.
Additionally, you can label each evaluation option. Click the More button > Label.
3.4. Adjusting Settings for Survey Questions
After selecting the question type, you choose some settings. At the beginning of the question, you'll see buttons to copy, delete, move up, or move down.
At the end of the question, you customize depending on the question type. For example, for the text question type, you can set Long Answer for participants.
The 'More' button at the bottom right provides options for Question Type such as Subtitle, Shuffle, or Restrictions.
3.5. Select Settings for the Survey
Click the More button (icon with 3 dots) at the top right of the survey page and select Settings.
Below, you can find options to accept responses, set start and end dates, shuffle questions, receive email notifications, and customize a thank you message.
Check the boxes in the settings and if you wish, Enter and write the corresponding details.
- Copy the link to the survey and send it to participants.
- Download QR code to share among participants.
- Copy embed code to embed the survey on a website.
- Create and send emails with the survey link.
- Share the survey directly on Facebook or Twitter.
3.6. Review Survey Responses
If you wish to review the survey responses, return to Microsoft Forms and log in.
You will see the number of survey responses on the My Forms page.
Click on the survey and select the Responses tab. Alongside response count, you will also grasp information on average completion time and survey status.
Click the View Results button to examine surveys completed by each participant. Then, proceed to save the responses into a spreadsheet by clicking the Open in Excel option.
For each question, you can see players provide their answers in various ways. For example, multiple-choice questions will display in a convenient pie chart as well as the number of responses for each option.
Another example, you can view answers in a ranked scale within a chart:
Underneath each question, you'll find a link to More Details. If you click on it, you'll see the answers displayed in a very clear table:
Above is detailed information about Mastering Microsoft Forms for Professional Surveys. Hopefully, this article by Mytour has provided you with useful insights. Additionally, if there are any questions or inquiries such as how to Choose Response Options in Google Forms, readers can leave their comments below the article.
After exploring how to create a Survey, crafting a set of survey questions for students, attendees of Microsoft Teams, you can also refer to additional tips on submitting assignments on Microsoft Teams to enhance your meeting, gathering experience on your Teams platform.
