Buzz
The IF function in Google Sheets stands out as one of the most powerful tools at your disposal. From simple calculations to handling complex data, IF function is a crucial asset. Let's explore utilizing IF function with AND conditions for color formatting and more in Google Sheets through this insightful article by Mytour!
Understanding the IF Function in Google Sheets
Using the IF function in Google Sheets aids users in performing a variety of logical tests and returns results based on those tests. Specifically, the syntax of the function is as follows: “=IF(condition, value_if_true, value_if_false)”.
While the IF function in Excel and Google Sheets operates similarly, they differ in syntax and usage. In some cases, there may be minor discrepancies in data processing or support for extended features, but these are usually negligible.
To optimize the performance of the IF function, you need a computer that supports office functions well. Check out some suitable models here:
Numeric Comparison Operators Supported by the IF Function in Google Sheets
You can utilize comparison operators with the IF function for multiple conditions or color formatting in Google Sheets to check numeric values and perform corresponding actions based on the comparison result. In Google Sheets, the IF function supports the following numeric comparison operators:
- Equal to: =
- Not equal to: <>
- Greater than: >
- Greater than or equal to: >=
- Less than: <
- Less than or equal to: <=
Most Common Uses of the IF Function in Google Sheets
Here are some ways to use the IF function with multiple conditions in Google Sheets. You can refer to some common formulas like:
Basic Formula
You can use the IF function to check a single condition. If the value in cell A1 is greater than 10, the formula will return 'Greater than 10', otherwise it will return 'Less than or equal to 10':
- Formula: =IF(A1 > 10, 'Greater than 10', 'Less than/equal to 10')
Utilize the IF function with multiple conditions in Google Sheets to check parameter conditions. The formula will return 'Condition true' if both A1 is greater than 10 and B1 is 'Yes', otherwise it will return 'Condition false':
- Formula: =IF(AND(A1 > 10, B1 = 'Yes'), 'Condition true', 'Condition false')
IF Function Combined with COUNTIF
The next multiple condition IF function in Google Sheets can be COUNTIF. This formula uses the IF function to check if the student's location falls within the regional bonus points table. If the city is within the range $F$12:$G$13, the function returns the average score plus 1 (F2+1); otherwise, it returns the original average score (F2)
- Formula: =IF(COUNTIF($F$12:$G$13;G2);F2+1;F2)
IF Function Combined with ISNA, VLOOKUP
In addition to combined usage, you can use conditional formatting to create color-coded IF functions in Google Sheets. For ISNA and VLOOKUP, this formula is used to update students' scholarship bonuses. If the scholarship value is not found, the formula returns 'Not found', otherwise it outputs the scholarship value.
- Formula: =IF(ISNA(VLOOKUP(G2;$G$11:$H$13;2;0));'Not found';VLOOKUP(G2;$G$11:$H$13;2;0))
IF Function Combined with ISBLANK
Below is the IF function combined with ISBLANK in Google Sheets. This formula confirms whether a student is eligible for promotion. If the cell returns a blank value, it means the student is eligible for promotion, otherwise not.
- Formula: =IF(ISBLANK(G2);'Eligible';'Not Eligible')
IF Function Combined with INDEX, MATCH
Below is an example of how to combine the IF function in Google Sheets with INDEX and MATCH. This formula is used to determine which students will receive awards. If the average score is greater than or equal to 8, the formula will return 'Yes', otherwise it will return 'No'.
- Formula: =IF(INDEX($F$2:$F$9;MATCH(A2;$A$2:$A$9;0))>=8;'Yes';'No')
IF Function Combined with SUM
Here is an example of how to combine the IF function with SUM in Google Sheets to calculate the sum of a range based on a condition. This formula calculates the total score of a student with ID 12. If the student's ID in cell B2 is 12, the formula will calculate the total score of three subjects Math, Physics, and Chemistry from cells C2 to E2.
- Formula: =IF(B2=12, SUM(C2:E2), '')
IF Function Combined with LEFT, RIGHT, MID
The IF function combined with LEFT, RIGHT, MID to check and manipulate text strings based on conditions. For the LEFT function, the formula finds students with the result 'Fail' as follows:
- Formula: =IF(LEFT(G2, 1) = 'R', G2, '')
In the 'RESULT' column, if the first character from left to right is 'R', the formula will return the value of that cell. Otherwise, if it's not 'R', the result cell will be left blank. Similarly, LEFT, RIGHT, and MID functions compare characters from right to left and correspondingly. If the characters match, the function will return the required result.
IF Function Combined with IMPORTRANGE
This formula will output performance results for students holding the position of class president (CP). You can use the IF function for conditional formatting in Google Sheets to highlight your results. If the value in cell B8 is 'CP', the formula will use the IMPORTRANGE function to import the performance result table from another spreadsheet with the provided link.
- Formula: =IF(B8='CP', IMPORTRANGE('https://docs.google.com/spreadsheets/….', 'KQ!$A$1:$G$9'), '')
IF Function Combined with VLOOKUP
Here is an example of the IF function combined with VLOOKUP. This formula finds the number of sets that a student is awarded based on their ranking and average score. If a student achieves the 'Excellent' rank and an average score of 8 or above, they will receive 20 sets. If they achieve the 'Good' rank and an average score of 6.5 or above, they will receive 10 sets. If they achieve the 'Average' rank and an average score of 5 or above, they will receive 2 sets. Otherwise, it returns 0.
- Formula: =IF(F2>=VLOOKUP(G2, $F$11:$H$14, 2, 0), VLOOKUP(G2, $F$11:$H$14, 3, 0), 0)
IF Function Combined with AND, OR
The IF AND function in Google Sheets is quite common. This formula combines the AND function (similarly with the OR function) to check conditions.
- Formula: =IF(AND(D2>=8;E2>=8);300000;0) or =IF(OR(D2>=8;E2>=8);100000;0)
With IF and AND, if both Physics and Chemistry achieve scores of 8 or above, they will receive 300,000, otherwise 0. With OR, if either Physics or Chemistry achieves a score of 8 or above, they will receive 100,000, otherwise 0.
IF Function Combined with QUERY
Here is an example of using the IF function in Google Sheets combined with QUERY. This formula combines the QUERY function to query the scores of the Math subject and apply a condition. If the Math subject scores 7 or above, they will receive 250,000, otherwise it will be 0. The result is then copied to cells in the range G3:G9.
- Formula: =ARRAYFORMULA(IF(QUERY(A2:F9;'SELECT C') >= 7; 250000; 0))
IF Function Combined with MAX
Below is an example related to the IF function in Google Sheets combined with MAX. This formula finds the highest average score of classes 10, 11, and 12. The IF function compares classes to the designated class and returns the corresponding average score. Then, the MAX function retrieves the maximum value from these average scores.
- Formula: =MAX(ARRAYFORMULA(IF(($B$2:$B$9=H2);$F$2:$F$9)))
IF Function Combined with ISERROR
An example is the combination of the IF function in Google Sheets with ISERROR. This formula checks if dividing the second average score by the first average score causes an error. If there is no error, the result cell will be left blank; otherwise, if there is an error, it will output the student's name.
- Formula: =IF(ISERROR(F2/G2);A2;'')
Some Common Errors When Using the IF Function in Google Sheets
When using the IF function in Google Sheets, there are some common errors that users often encounter. Let's go through some common errors as follows:
Error #ERROR!
Error #ERROR! often occurs when the formula encounters issues such as missing data, incorrect syntax, or referencing a non-existent cell. To fix this, you need to check and correct errors in the formula.
Error #NAME?
Error #NAME? commonly appears when the formula or function you are using is not recognized. This can happen when you misspell the name of the function or the function is not in the list of supported functions. To fix this, double-check the syntax of the formula and ensure that the function name is entered correctly.
Considerations when using the IF function in Google Sheets
When using the IF function in Google Sheets, make sure to provide the condition, the value if true, and the value if false. Check the input data and handle error values properly. You can also nest multiple IF functions or use logical functions to create more complex conditions.
Common Questions when using the IF function in Google Sheets
When using the IF function in Google Sheets, users often encounter some common questions. Some frequently asked questions include:
What is Nested IF function?
Nested IF function is the use of one or more IF functions within another IF function to create more complex conditions. This allows you to check multiple conditions and create complex logical scenarios similar to IF and AND functions.
How to use IF function with numeric conditions?
When using IF function with numeric conditions, you simply provide a numerical expression or reference to a cell containing a numerical value as the condition. You can also use other comparison operators like <, =, >=, <= depending on your needs. Example: =IF(A1 > 10, 'Greater than 10', 'Less than/equal to 10')
How to use IF function with text conditions?
When using IF function in Google Sheets with text conditions, you provide a comparison expression containing a text value or a reference to a cell containing a text value as the condition. Example: =IF(B1 = 'Yes', 'Yes', 'No')
Understanding and mastering the use of IF function in Google Sheets will help you optimize your work efficiency. Hopefully through this article, you have gained confidence in applying the usage of IF AND function for conditional formatting and multiple conditions in Google Sheets. Let's
Mytourtry and apply these formulas!
