Buzz
Keyboard Shortcuts for PowerPoint 2016
1. Commonly Used PowerPoint Shortcuts
Below is a list of common shortcuts to help you open, close, and switch between presentations, or navigate the PowerPoint Ribbon.
Ctrl + N: Create a new presentation
Ctrl + O: Open an existing presentation
Ctrl + S: Save the presentation
F12 or Alt + F2: Open the Save As dialog box
Ctrl + W or Ctrl + F4: Close the presentation
Ctrl + Q: Save and close the presentation
Ctrl + Z: Undo an action
Ctrl + Y: Redo an action
Ctrl + F2: Print preview mode
Press F1 to unveil the magic of Help.
Hit Alt + Q to navigate swiftly to the 'Tell me what you want to do' box.
Summon the spelling guardian with F7.
Toggle shortcut keys for Ribbon tabs with Alt or F10.
Engage or vanish the Ribbon with Ctrl + F1.
Explore your slides with Ctrl + F or utilize the Find and Replace feature.
Access the File tab menu with Alt + F.
Navigate swiftly to the Home tab with Alt + H.
Access the Insert tab swiftly with Alt + N.
Embark on the Design journey with Alt + G.
Transition seamlessly to the Transitions tab with Alt + K.
Animate your presentation by navigating to the Animations tab with Alt + A.
Glide to the Slide Show tab swiftly with Alt + S.
Review your masterpiece with Alt + R.
Gain a different perspective with Alt + W by navigating to the View tab.
Explore additional functionality with Alt + X by switching to the Add-ins tab.
Seek assistance by navigating to the Help tab with Alt + Y.
Switch seamlessly between open presentations with Ctrl + Tab.
Execute the Print Slide command with Ctrl + P.
Shortcut keys in PowerPoint used during composition.
Navigate text, objects, and slides with shortcut keys.
Select all text, objects on a slide, or all slides with Ctrl + A.
Move to the next object within a slide with Tab.
Jump to the first slide or beginning of a line in a text box by pressing Home or holding both left and right mouse buttons for two seconds.
Navigate to the last slide or end of a line in a text box with End.
Move to the next slide using PgDn, Space, N, right arrow key, down arrow key, Enter, or click.
Return to the previous slide with PgUp, Back Space, P, up arrow key, left arrow key.
Shift a slide up or down in the slideshow using Ctrl + up/down arrow keys (Click on the thumbnail of the first slide).
Shift a slide to the top or bottom of the presentation using Ctrl + Shift + up/down arrow keys (Click on the thumbnail of the first slide).
Enter a slide number and press Enter to return to that page.
Shortcut keys for formatting and editing.
Here are some shortcut keys to save you time when editing and formatting in PowerPoint.
Cut selected text, objects, or slides with Ctrl + X.
Copy selected text, objects, or slides with Ctrl + C or Ctrl + Insert.
Paste selected text, objects, or slides with Ctrl + V or Shift + Insert.
Open the Paste Special dialog with Ctrl + Alt + V.
Erase selected text, objects, or slides with Delete.
Emphasize or remove emphasis on selected text with Ctrl + B.
Italicize or remove italicization on selected text with Ctrl + I.
Underline or remove underline on selected text with Ctrl + U.
Align a paragraph to the center with Ctrl + E.
Evenly distribute a paragraph with Ctrl + J.
Align a paragraph to the left with Ctrl + L.
Align a paragraph to the right with Ctrl + R.
Access the Font dialog box by selecting text or an object with Ctrl + T.
Open the Zoom dialog box for resizing slides with Alt + W, Q.
Insert an image with Alt + N, P.
Insert a shape with Alt + H, S, H.
Select slide layout with Alt + H, L.
Insert a hyperlink with Ctrl + K.
Add a new slide with Ctrl + M.
Duplicate selected object or slide with Ctrl + D.
Erase a word preceding with Ctrl + Backspace.
Delete a word following with Ctrl + Delete.
Increase font size with Ctrl + Shift + > or Ctrl + ].
Decrease font size with Ctrl + Shift + <> or Ctrl + [.
Shortcut keys for PowerPoint during presentations.
Commence slideshow with F5.
Toggle screen to black during presentation, press B or period (.) once more to return to slideshow.
Blank screen or return to slideshow screen with W or comma (,).
Start presenting from the current slide with Shift+F5 (use this shortcut to preview how the current slide will appear).
Annotate using the Pen tool while presenting with Ctrl + P.
Move to the next slide during presentation with N or Page Down.
Go back to the previous slide during presentation with P or Page Up.
End the presentation with Esc or minus key (-).
Toggle gridlines on/off in slide with Shift + F9.
Toggle automatic slide show mode on/off with S or plus key (+).
Here are some PowerPoint 2016 Shortcut Keys you should remember to use when preparing presentation content and during slide presentation. Remembering and using these shortcuts will definitely help you save a lot of time compared to using keyboard and mouse operations when working with PowerPoint.
In addition, if you're drafting content on Word before copying and pasting it onto PowerPoint, consider utilizing the keyboard shortcuts in Word that Mytour has shared to expedite the drafting process. Wishing you success!
