Prevent Copying, Printing, and Viewing in Word Files

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When sharing Word files, many people are concerned about the misuse of their Word files through copying, printing, or sharing with others. In this article, Mytour will guide you on setting up protection against Copying, Printing, and Viewing in Word files.

Nowadays, ensuring the security of important data is always a top priority, and Word documents are no exception. Some opt to safeguard their Word files by converting them to PDFs. However, you can still ensure the safety of your Word files using advanced protection features available in Word.

Guide on How to Prevent Copying, Printing, and Viewing in Word Files

1. Prevent Copying in Word Files

Step 1: First, open the desired Word file. Go to Review → Restrict Formatting and Editing

Step 2: A dialog box for Restrict Formatting and Editing will appear. Check Allow only this type of editing in the document (1) → select Filling in form in the select box (2) → Yes, Start Enforcing Protection (3).

Step 3

: Enter a password into the 2 textboxes → OK.

2. Prevent Printing in Word Files

Step 1: Open the Word file you don't want to print. Highlight the content you don't want to be printed → right-click → Font.

Step 2: In the Font dialog box, check Hidden → OK.

Step 3: Now you will see the entire content disappear. Go to File → Options

Step 4: In the Word Options dialog box. Select the Display tab → check Hidden Text → OK.

Now you will see the content you chose not to print with dotted underline marks. When printing, this content will not be displayed on the printed page.

3. Prevent Viewing in Word Files

Step 1: After composing the text content. Click on the circular button icon → Save.

Step 2: In the Save As window. Instead of saving normally, click on Tools → General Options.

Step 3: In the General Options window. Enter a password into both textboxes → OK.

Now when you open this Word file, a password prompt will appear. If entered correctly, you can use them as needed, but if entered incorrectly, you won't be able to view the content of this Word file, and of course, you can't do anything with it.

Here, we have guided you on how to set up protection against Copying, Printing, and Viewing in Word files. With this method, you will be able to protect your Word documents according to your usage purposes. Additionally, you can refer to how to Prevent copying and editing in Word

Frequently Asked Questions

What steps should I follow to prevent copying in Word files?

To prevent copying in Word files, open the document and go to Review → Restrict Formatting and Editing. In the dialog box, select 'Allow only this type of editing in the document' and choose 'Filling in form.' Finally, enforce protection by entering a password.

Can I prevent printing specific content in my Word documents?

Yes, you can prevent printing specific content in Word documents. Highlight the text you want to hide, right-click, and check the 'Hidden' option in the Font dialog. This content will not be printed even if it appears on the screen.

How can I set a password to restrict viewing of my Word files?

To restrict viewing of Word files, save your document and go to Tools → General Options in the Save As window. Enter a password in both textboxes. This will prompt for a password every time someone tries to open the file.

Is it possible to protect Word files against unauthorized sharing?

Yes, protecting Word files against unauthorized sharing can be done by restricting editing, copying, and viewing through passwords. These features help ensure that sensitive information remains secure and only accessible to authorized users.

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