Buzz
You're likely aware that certificates are used to honor and acknowledge individuals or groups for their achievements. Employing certificates or commendations as a form of recognition serves as a testament to the recipient's efforts and effectiveness in attaining excellence.
Utilize Mail Merge in Word for Bulk Certificate Printing
Method for Printing Certificates via Mail Merge
Leverage Word's mail merge feature to swiftly generate and batch print certificates without the hassle or extra cost of outsourcing.
Requirements for Certificate Printing with Mail Merge:
- A computer with Word installed, specifically Word 2016 for this guide.
- An available .DOC certificate template for mail merging. Download the certificate template here.
- An Excel file with a pre-made list of awardees. For instance, you can create an award list as shown below.
Step 1: Open the Word certificate template, click on the Mailings tab, then Start Mail Merge, and select Step-by-Step Mail Merge Wizard to proceed with Mail Merge.
Step 2: Select the document type for merging in Word. Since it's for certificates, choose Letters and then click Next: Starting document.
Step 3: For the document to merge, select Use the current document as it's already open, then click Next: Select recipients.
Step 4: At this point, add the list of student names, their classes, and titles for the awards. If you don't have a list, choose Type a new list to create one.
Since you have an award list in an Excel file, select Use an existing list, then click Browse to locate your Excel award list file, or opt for Select a different list file if you wish to use another list.
In the Select Data Source window, navigate to your list file and hit Open.
Select the sheet that contains the list and press OK.
Within the Mail Merge Recipients dialog box, all recipients are selected by default. Uncheck any recipient you do not wish to include, then confirm your selection by pressing OK.
Click Next: Write your letter to proceed to the next step.
At this stage, place your cursor where you want to insert information, then select Mailings > Insert Merge Field and pick the appropriate field matching the data in your Excel award list.
For instance, place the cursor at the line Praising and choose the Praising field from the menu, for the Class line select Class, and at the Awarded title line choose Awarded title.
Alternatively, you can directly select fields from the Mail Merge pane on the right. Once done, click Next: Preview your letters to move to the preview step.
Remember to adjust the formatting like font size, bold, italic, and text color to your liking.
To ensure information aligns perfectly on the certificate, use the next and previous buttons to review each certificate individually, adjusting as necessary before selecting Next: Complete the merge.
For printing, simply hit the Print button.
Then, set your print preferences. Choose to print the entire list of awards or select Current record for printing just one.
You can also select specific certificates to print from the Excel list, for example, choosing to print certificates 2 to 4 from the Excel awards list.
This guide demonstrates the straightforward process of printing certificates by merging letters in Word. The bulk of the effort is in preparing the awards list; the rest involves choosing or customizing a suitable certificate template.
Consider exploring a collection of the finest Certificate and Award templates curated by Mytour for additional options to use as needed. Wishing you success in your endeavors.
