Buzz
The property transfer protocol is drafted after both parties have agreed on the transfer of their properties. This protocol helps establish clear obligations for the handing-over and receiving parties, providing specific information about the transferred properties. In case of any errors, it determines who is responsible.
If you need to draft a property transfer protocol but are unsure how to write it in the most standard format, refer to some sample property transfer protocols below.
This article compiles various property transfer protocol templates for 2024. You can download them and add specific information to complete the property transfer protocol.
Property Handover Template
Name of organization SOCIALIST REPUBLIC OF VIETNAM
………………… Independence – Freedom – Happiness
PROPERTY HANDOVER PROTOCOL
Between ………………………… and
………………………….
Today, on the … day of … month … year …, at …, a property handover meeting was conducted between … (the handing-over party) and … (the receiving party) in accordance with … dated … from ….
I/ ATTENDEES:
1/ Handing-over party:
- Mr: ……………………… Position: ………………………………………………
- Mr: ……………………… Position: ………………………………………………
- Ms: ……………………….. Position: ………………………………………….…....
2/ Receiving party:
- Mr: ……………………… Position: ………………………………………………
- Mr: ……………………… Position: ………………………………………………
- Ms: ………………………... Position: ……………………………………………….
Chairperson: Mr. …………………………………………………………………………………
Secretary: Mr. …………………………………………………………………………………
II/ HANDOVER CONTENT:
Party ………………. has conducted the handover of assets to party ………………………….. according to the following inventory:
Asset Handover Inventory
| Số TT | Tên tài sản |
Đơn vị tính |
Số lượng |
Đơn giá |
Thành tiền |
Ghi chú |
|
|
|
|
|
|
|
|
Cộng: |
|
|
|
|
|
Total value: Equivalent to …………………………………………………………………………
In words: ………………………………………………………………………
Starting from ………………………………………, the number of assets listed is the responsibility of ………………………. for management.
This record is made in 4 copies of equal validity. The transferor keeps 2 copies, and the recipient keeps 2 copies.
SIGNATURE OF THE TRANSFEROR SIGNATURE OF THE RECIPIENT
Secretary of the meeting Chairperson of the meeting
Template of asset and equipment handover record
Company Name: .............................
.................................................
ASSET AND EQUIPMENT HANDOVER RECORD
Today, on date ...../...../20..., at ........................... we, the undersigned:
Transferor:....................................Department:...........................Employee ID:........................
Recipient:...........................Department:...........................Employee ID:........................
Reason for transfer ..................................................................................................................
...........................................................................................................................................
Together transferring assets and tools as follows:
Stt |
Mã tài sản, công cụ |
Tên tài sản, công cụ |
Đơn vị |
Số lượng |
Tình trạng |
1 |
|
|
|
|
|
2 |
|
|
|
|
|
3 |
|
|
|
|
|
4 |
|
|
|
|
|
5 |
|
|
|
|
|
6 |
|
|
|
|
|
7 |
|
|
|
|
|
8 |
|
|
|
|
|
9 |
|
|
|
|
|
|
|
|
|
|
|
The transferor affirms that all assets and tools have been fully transferred. The minutes are made in 03 copies, each party holding one copy./.
Người bàn giao (ký, ghi rõ họ tên) |
Người nhận bàn giao (ký, ghi rõ họ tên)
|
Quản lý (ký, ghi rõ họ tên)
|
Template for transferring assets, real estate according to Circular 122 BTC
SOCIALIST REPUBLIC OF VIETNAM
Independence – Freedom – Happiness
––––––––––––––––––––––––
MINUTES OF ASSET TRANSFER
(Issued in conjunction with Circular No. 122/2007/TT-BTC)
dated October 18, 2007 by the Ministry of Finance)
In compliance with Decision (official letter) No. ..... dated ............. from .................................... regarding...............................................................................................
Today, on the ........... day of ........... month, ........... year, we include:
A- Representative of the Delivering Party:
1. Mr. ..................................................................................................................................
Position:...............................................................................................................................
2. Mr. ..................................................................................................................................
Position:...............................................................................................................................
B- Representative of the Receiving Party:
1. Mr. ..................................................................................................................................
Position:...............................................................................................................................
2. Mr. ..................................................................................................................................
Position:...............................................................................................................................
C- Representative of the Witnessing Authority:
1. Mr. ..................................................................................................................................
Position:...............................................................................................................................
2. Mr. ..................................................................................................................................
Position:...............................................................................................................................
Carrying out the transfer and reception of assets including:
Section A. Transfer of assets being houses, land at ................................... (according to the address specified in the Handover Decision)
I/ Regarding houses, architectural structures, and assets attached to houses and land
1. Total number of houses, architectural structures, and other assets:
1.1. Total number of houses: ........................ units
- Building area: ..................... m2 Floor area: ........................... m2
- Original cost according to accounting records: ............................................. Thousand dong
- Remaining value according to accounting records: ......................................... Thousand dong
- Re-evaluated actual value at the time of handover: ................. Thousand dong
1.2. Total number of architectural structures and other assets:
- Original cost according to accounting records: ............................................. Thousand dong
- Remaining value according to accounting records: ......................................... Thousand dong
- Re-evaluated actual value at the time of handover: ................. Thousand dong
2. Details of houses, architectural structures, and other assets attached to the land:
2.1. House number 1 (A...):.............................................................................................................
- Built-up area: ....... m2 Floor area: ........ m2
- House classification: ............. Number of floors: ........................
- Source of formation: (state budget allocation, borrowing,..received handed over..): ......Thousand dong
- Year built: ................. Year of major renovation: .................
- Original cost according to accounting records: ............................................................. Thousand dong
- Remaining value according to accounting records:.......................................................... Thousand dong
- Reassessed value at the handover time:.................................. Thousand dong
2.2. House No. 2 (B...): ............................................................................................................
- Building area: ........... m2 Floor area: .................... m2
- House classification: .............. Number of floors: .................
- Source of formation: (state budget, loans,..received handover..): .......Thousand dong
- Year of construction: ................. Year of major renovation: .....................
- Original value according to accounting records: ............................................................. Thousand dong
- Remaining value according to accounting records: ......................................................... Thousand dong
- Actual value reassessed at the time of handover: ................................. Thousand dong
2.3. Architectural Elements (Water Tank, Fences, Yard...)
- Source of formation: (state budget allocation, loan,..received handover..):........Thousand dong
- Year of construction: ..................................... Year of major renovation: .................................
- Original value according to accounting records: ............................................................. Thousand dong
- Remaining value according to accounting records: ......................................................... Thousand dong
- Re-evaluated value at the handover time: .......................................... Thousand dong
2.4. Fixed assets associated with the house, land: (ceiling fans, electric lights, air conditioners..)
- Quantity: ....................... Units
- Original value according to accounting records: ..................................................... Thousand dong
- Remaining value according to accounting records: ............................................. Thousand dong
- Re-evaluated value at the handover time: .......................................... Thousand dong
II. Regarding land
1. Origin of the land:
a. Land transfer agency: ....................................... Decision number: .......................................
b. Land transfer map number: .................................... Mapping agency: ..............................
c. Land use right certificate number......dated.....month......year...............
d. Area of land transferred: ........................................................... m2
e. Land use right value: ........................................................ Ngàn đồng
2. Current condition of land upon transfer:
a. Total area of the premises: ...................m2
b. Total area of land transferred according to the decision of the competent authority ............. m2
c. Specific characteristics of the land premises to note:......................................................
...............................................................................................................................................
...............................................................................................................................................
III. Documentation Regarding Houses, Land, and Land-Attached Assets Transferred
1- Documentation Regarding Houses and Architectural Structures:
a- Legal Documents Regarding Houses: House usage rights certificate, Construction permit, House rental contract, State-owned house ownership certificate,...
b- Drawing Documents: Construction design drawing, Completion design drawing, House renovation and upgrade design drawing,...
c- Other Relevant House Documents:
2- Documentation Regarding Land:
a- Legal Documents Regarding Land: Land grant certificate, Land usage rights certificate,...
b- Drawing Documents: Land layout plan, Map excerpt, Land location map,...
c- Other Relevant Land Documents:
3- Other Documentation:
Section B: Handover of Assets as Vehicles, Machinery, Equipment (as per the authorized level's decision)
1/ Assets for Handover:
| STT | Danh mục tài sản bàn giao |
Số lượng (cái) |
Giá trị tài sản bàn giao (ngàn đồng) |
Hiện trạng tài sản bàn giao |
||||
Theo sổ sách kế toán |
Theo thực tế đánh giá lại |
|||||||
Nguyên giá |
Giá trị còn lại |
Nguyên giá theo giá hiện hành |
Giá trị còn lại theo giá hiện hành |
Tỷ lệ còn lại % |
Ghi chú (mô tả tài sản bàn giao) |
|||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2/ Documentation for the Handover of Assets:
...................................................................................................................................................
...................................................................................................................................................
...................................................................................................................................................
IV. Feedback from the Transferring and Receiving Parties
1. Receiving Party: ...........................................................................................................................
...................................................................................................................................................
2. Transferring Party: .......................................................................................................................
...................................................................................................................................................
ĐẠI DIỆN BÊN NHẬN (Ký tên và đóng dấu) |
ĐẠI DIỆN BÊN GIAO (Ký tên và đóng dấu)
|
Representatives from Witnessing Authorities
Đơn vị A (Ký và ghi rõ họ tên)
|
Đơn vị B (Ký và ghi rõ họ tên) |
Đơn vị C (Ký và ghi rõ họ tên) |
You can download the templates for property handover reports here
Above are the latest summaries of three property handover report templates, hoping to be helpful to you all. Wish you success!
