Sample Email Template for Job Application, Cover Letter

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Ngày cập nhật gần nhất: 15/4/2026

Writing and sending a job application email is one of the most common ways to submit your resume to employers nowadays. However, not everyone knows how to write a standard cover letter that creates a positive impression and catches the attention of employers. If you want a standardized job application letter, reading the article below is highly necessary.

According to insights from the Joboko job portal (http://vn.joboko.com, formerly known as GoodCV.vn ), many candidates, despite having experience and skills, are rejected by employers due to poorly crafted resumes and simplistic job application emails that fail to leave an impression. If you find yourself in this situation or are currently job hunting, improving your cover letter writing is crucial to make your job application email impressive and persuasive to potential employers.

Writing a Job Application Email in English, Vietnamese

I. Standard Job Application Email Templates

* Template 1: Download the word document HERE

* Template 2: Download the word document HERE

* Template 3: Download the word document HERE

* Template 4: Download the word document HERE

* Template 5: Download the word document HERE

You can refer to and choose standard job application letter templates and download them to your computer for customization according to your preferences. Fill in the necessary information and send it out when you are interested in applying for a position at a particular company.

II. What makes a job application email standard?

You can easily find on recruitment websites like Joboko, Vietnamworks ..., various job application email templates including display names, signatures, email avatars, and email addresses. You can refer to these when applying and write emails with all these elements to avoid creating a negative impression with employers.

1. Email Display Name

The email display name is the name you set for your email, which others will see when they receive your email. A professional display name includes your full name with or without accents, for example, Nguyen Quang Minh or Nguyen Minh.

When writing your email display name, you should write it like a regular name, instead of using all uppercase or not capitalizing the first letter.

2. Email Address

Having a professional email address shows respect, so you should use a professional email address, preferably using your name followed by @gmail.com like [email protected] instead of using an address that reflects personality or cute names like [email protected], [email protected].

3. Email Avatar (Profile Picture)

Many people think the email avatar is not important so they can use anything. But this is a misconception. This profile picture is also one of the things that help employers evaluate what kind of person you are. Therefore, it's best to use your own picture as the email avatar.

4. Email Signature

A professional email should have an email signature in addition to an avatar, email name, and email address. An email signature typically includes information such as full name, phone number, email address, ...

III. Writing Standard, Professional Job Application Emails

Whether it's a job application letter or any other outgoing letter, you need to write two parts. That's the subject line and the outgoing content. Depending on the purpose of the letter, you will have different subject lines.

1. Subject Line

For job application letters, many businesses require a clearly written subject line for the application email, so you should base it on that to write a suitable email subject line. If the employer does not specify, you should still follow the format as follows: Your Name - Position Applying For, Company Name

For example, if your name is A and you want to apply for the Tester position at Xmedia company, you should write the email subject line as follows: A - Tester, Xmedia company.

2. Email Body Content

Not only your job application email, but recruiters also receive many job application emails from other candidates, so recruiters don't have much time to read each email in detail. Therefore, in the email content, you don't need to write lengthy paragraphs but ensure the layout:

Dear Mr./Ms. ABC

Introduce your name, mention your field of study, which university you graduated from. Then talk about your passion for the position you are applying for. Finally, express a statement that shows you are a responsible person and state the reason for applying for that position.

Best Regards,

Your Name.

Then, you attach your CV, Cover Letter, and resume to the email content.

IV. Tips for Writing Job Application Emails

To avoid mistakes before sending a job application email, you should:

- Pay attention to spelling
- Ensure appropriate font, font size
- Check if the email subject, signature, email name ... are correct?
- Ensure all attached documents are complete?

Specific Job Application Email Template:

A job application email is considered the bridge between candidates and recruiters, which is the first contact recruiters have with candidates. Therefore, if a job application letter sent via email is not professional and does not show respect, or fails to demonstrate why you are the candidate the recruiter needs, then surely, the recruiter will immediately reject you. Therefore, you should seriously consider the standard job application letter template here to write a standardized email, thereby making your job search more effective.

Frequently Asked Questions

What are the essential elements of a standard job application email?

A standard job application email should include a professional email display name, a suitable email address, an appropriate email avatar, and a detailed email signature. These elements help create a positive impression on employers and reflect your professionalism.

How should I structure the subject line of my job application email?

The subject line of your job application email should clearly state your name, the position you are applying for, and the company name. For example, format it as 'Your Name - Position Applying For, Company Name' to ensure clarity and professionalism.

What should I include in the body content of my job application email?

The email body should include a brief introduction of yourself, mention your field of study and university, express your passion for the position, and state your reasons for applying. Keep it concise and professional to capture the employer's attention.

Is it important to proofread my job application email before sending?

Yes, proofreading your job application email is crucial. Ensuring correct spelling, appropriate font size, and accuracy in the subject line and signature can prevent mistakes that may negatively impact your application.

What common mistakes should I avoid in my job application email?

Avoid using unprofessional email addresses, neglecting to include essential elements like an email signature, and sending lengthy paragraphs in the email body. These mistakes can lead to a negative impression on potential employers.

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