Sending CV Professionally via Email to Attract Recruiters

The format of sending a CV is extremely important, especially when you send an email to recruiters. That's why this Mytour article will guide you on how to send a CV professionally via email in both English and Vietnamese to recruiters, along with correct email CV templates. 

The Importance of Sending CV via Email

Instead of spending a lot of time traveling from home to the company to submit job applications directly, you just need to sit at home and send your CV via email to recruiters.

In recent years, the method of applying via email has become popular in the recruitment process of businesses and companies. Through email, you can easily exchange information about job content with recruiters more easily and confidently.

Moreover, the way you articulate and the content you provide in the email also helps the HR department filter out candidates suitable for the company or business. This also helps you find a suitable company, and the recruiter will find a suitable candidate. Therefore, sending CV via email not only saves costs, time, and effort but also creates a convenient means of communication for both parties.

The Most Professional Way to Send CV via Email

How you send your CV will partly help the recruiter assess your seriousness and responsibility for the upcoming job. Therefore, sending a CV via email professionally is extremely important.

Invest in Content

Important content to appear in a job application email includes: subject line, main content, closing statement, email signature, attached CV file, and clear greetings.

Key points to note:

Email Subject: Create a concise and informative subject line that reflects the main content of the email, including the candidate's name and desired position.

• Full Name – Position Title – Company Name
• Applying for Position [Position Title] – [Full Name]
• Full Name – Position Title – Company Name – Application Date

Main Content: Includes the purpose of the email, why you are applying, your skills, experience, thank you note, and attached CV. Content should be concise, avoiding lengthy explanations.

Greetings - Conclusion: Start the email with an accurate greeting like 'To: HR Department – Company…' and end with a thank you message and best wishes.

Email Signature: Your email signature should include your full name, job title, phone number, and social media accounts (if available) to provide contact information.

Attached CV File: Ensure that attaching your CV is an essential part of the job application email.

Attach CV

When sending your CV via email to recruiters, you have two options:

Attach CV file to the email: The downside of this method is that the file will appear at the bottom of the email. If the content is not engaging, there's a possibility the CV will be overlooked.

Embed CV link in the email: This option allows you to place the link where you deem most appropriate. Also, ensure the CV file is granted viewing permission, enabling recruiters to access it immediately upon clicking the link.

Both methods have their own advantages and disadvantages, depending on the specific situation, you can make the most appropriate decision.

Attach relevant documents

Depending on each company's requirements, you should attach relevant documents such as resume, certificates, and skill certifications to your email. This ensures that you have provided enough information to make your profile attractive.

Remember, preparing a job application email according to the recruiter's instructions not only ensures the completeness of information but also creates a positive impression during the application process.

Sending CV via email in English

Even in English, emails still need to adhere to similar content as sending CVs via email in Vietnamese. Below are tips for sending CVs via email in English that you need to pay attention to in order to impress the recruiter.

Email subject in English

The email subject plays a crucial role as the starting point to demonstrate your professionalism, helping to create a distinctive and attractive impression in the recruiter's inbox. Below are some email subject templates in English that you can apply:

• Applying for the Position of [Job Title] – [Full Name]
• Job Application: [Full Name] Applying for [Job Title]
• Expressing Interest in the [Job Title] Position – [Full Name]
• [Job Title] Application via [Where You Found the Job Listing] – [Full Name]
• [Full Name] – Applying for the Position of [Job Title]

Email Content in English

Salutation: Start with a polite and formal greeting.

Introduction: Briefly introduce yourself and share where you learned about the job opening.

Main Content of the Email: Describe your skills, experience, and qualifications in detail, highlighting key achievements from the past.

Closing Statement: Express interest and desire for an interview or further discussion.

Professional Sign-Off: End the email with a professional sign-off such as 'Best regards' or 'Sincerely,' followed by your full name.

Attachments: Include your CV and any necessary documents, such as a cover letter or certificates.

Contact Information: Provide contact details such as phone number, email address, and consider adding links to your LinkedIn profile or online portfolio.

Common Mistakes to Avoid When Sending CV via Email

To avoid making unnecessary errors that may cost you in the eyes of recruiters, keep in mind the following points for sending your CV via email professionally and attractively to recruiters.

Review Content Before Sending

Similar to crafting a job application, when completing your job inquiry email, you should carefully review it before hitting send. Ensure that your email does not contain any spelling or grammatical errors, as this is a crucial step that can impact your future job opportunities.

Additionally, when entering the recruiter's email address, be cautious to avoid misspelling the recipient's name or accidentally sending it to multiple people at once.

Email Content Should Be Concise

Over-promoting yourself can potentially jeopardize your chances of being selected for a job. Recruiters aim to focus on finding candidates who can contribute value to the organization.

Sharing work experience, qualifications, and achievements is crucial in a CV, but if these details are not relevant to the job requirements, they may become ineffective. Therefore, it is important to carefully read the job posting to write an email succinctly and focus on addressing the issue at hand.

Specify the Position Clearly

According to research, clearly stating the job title in the email subject line increases the likelihood of recruiters opening the email. Therefore, when sending a CV via email, you must not forget to include the job position in the subject line and email body.

Every day, recruiters have to deal with hundreds of job applications for various positions. If they cannot understand the position the candidate is applying for, recruiters may reject the application right from the screening stage.

Email Presentation Should Be Professional and Clear

During the job application process, limiting the use of exclamation marks or emoticons is crucial. You and the recruiter are not close enough to engage in such communication. Many discerning recruiters may perceive candidates lacking maturity and emotional control.

There should be white spaces between ideas and paragraphs to make the layout neater and easier to read. Especially, spelling errors are not allowed when writing a job application email, even minor ones, to avoid being perceived by recruiters as careless and inattentive to details.

Compilation of Proper Email CV Templates

Email CV Template #1 in English

Email Subject: Application for [Position Title] - [Full Name]

Greetings:

Addressed to [Employer's Name] or 'Dear Hiring Manager,' if the specific name is unknown.

Introduction:

I am [Full Name], delighted to submit my CV to apply for the [Position Title] position at [Company Name]. The information about the company and the job opportunity has left a positive impression on me, and I believe that my diverse experience and skills will enrich the [Company Name] team.

Main Content:

With [Number] years of experience in the [Industry], I have had the opportunity to participate in and achieve many successes in projects such as [Specify some successful projects/initiatives]. My skills in [List key skills] and extensive knowledge of [Related fields] will contribute positively to the development of [Company Name].

Conclusion:

I am eager to discuss and explore further how I can contribute to [Company Name]. Thank you for considering my application.

Signature:

Best regards,

[Full Name]

[Phone Number]

[Email Address]

[LinkedIn Profile Link (if available)]

Attachment:

CV of [Your Name] - [Job Title]

Template 2 in English

Subject: Application for [Job Title] - [Full Name]

Dear [Hiring Manager's Name] or 'Dear Hiring Manager,' if the name is not available,

I trust this email finds you in good health. I am reaching out to express my interest in the [Job Title] role at [Company Name], as advertised on [where you found the job listing].

Having worked in the [Industry] for [Number] years, I've contributed to successful projects like [mention key projects]. My expertise in [List Key Skills] and profound knowledge of [Related Areas] instill confidence in my ability to make a positive impact on [Company Name]'s team.

I'm enthusiastic about discussing how my skills align with [Company Name]'s needs. I'm certain my diverse background will enrich your team.

Thank you for reviewing my application. I eagerly anticipate the opportunity for an interview to explore how I can contribute to [Company Name].

Warm regards,

[Your Full Name]

[Phone Number]

[Email Address]

[LinkedIn Profile Link, if available]

Attachment:

Resume - [Full Name] - [Job Title]

Conclusion

This article from Mytour has guided you on how to professionally send CVs via email in both English and Vietnamese to recruiters, along with some correct email templates. We hope the content shared by Mytour will be truly helpful to you.

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