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OneDrive, a cloud data service by Microsoft, proves incredibly handy when paired with Microsoft 365. Let's delve into sharing files and folders on OneDrive through this guide.
1. Sharing Files and Folders on OneDrive Desktop
1.1. Sharing Files
Step 1: Right-click on the file you want to share (1) => Share (2). Ensure you select the Share command with the cloud icon next to it.
Step 2: Enter the recipient's OneDrive address (1) => Send (2).
Once you receive the notification as shown in the image below, it's a success.
1.2. Sharing Folders in OneDrive
Step 1: Right-click on the folder you wish to share (1) => Share (2).
Step 2: You need to set privacy permissions when sharing to avoid files within the folder being tampered with or corrupted. Set specific permissions for the recipient by clicking on Anyone with the link can edit to make changes.
Next, you'll set some permissions such as:
+ Allow editing (1) allows the recipient to edit, delete files, and folders shared.
+ Set expiration date (2) to establish the sharing period for the folder.
+Set password (3) to assign a password to the folder.
Lastly, click Apply (4) to implement the settings.
Step 3: Enter the recipient's address (1) => Send (2).
Upon receiving the notification below, consider it a success!
1.3. Sharing files and folders via link
Step 1: Right-click on the file or folder you want to share (1) => Share (2).
Step 2: Click on Copy link.
Next, click on Copy (1) to get the sharing link. Then, click on Anyone with the link can edit (2).
Step 3: You set parameters before sharing such as:
+ Allow editing (1) Enables editing.
+ Set expiration date (2) Set the time limit.
+ Set password (3) Set a password for the shared file or folder.
Finally, press Apply (4) to apply. Then, you can confidently send the link in Step 3 to share with everyone via email, social media.
2. Share files and folders via OneDrive web
2.1. Share file
Step 1: Right-click on File (1) => Share (2).
Step 2: Enter the recipient's email address (1) and click Send (2).
2.2. Share folder
Similar to sharing files. Here's how:
Step 1: Right-click on the folder (1) => Share (2).
Step 2: Enter the recipient's address (1) => Send (2).
3. Check the shared file
Normally, shared files are located in a separate folder, distinct from your OneDrive folders, so you won't see them. Follow these instructions to find shared files and folders:
Step 1: Open OneDrive on the web. Then, click on the ≡ icon.
Step 2: Click on the Share section and you can view the shared files.
Step 3: To display files and folders in your OneDrive, you need to copy them to your account. Right-click on the file (1) => Copy to (2).
Step 4: Select the destination folder (1) => Copy (2).
Upon receiving the notification below, consider it a success. You can use the file and folder as you wish, and they will appear on the OneDrive Desktop application.
Following the instructions in the article, you'll find sharing files and folders via OneDrive incredibly simple and straightforward. Best of luck to you all!
