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Meeting minutes are always present in every meeting with the purpose of recording the contents, proceedings of the meeting, the participants for storage, evidence for the issues agreed upon in the meeting.
The Most Comprehensive and Standard Meeting Minutes Template
I. The Most Comprehensive and Standard Meeting Minutes Templates
1. Class Meeting Minutes Template
2. Branch Meeting Minutes Template
3. Staff Meeting Minutes Template
4. Village Community Meeting Minutes Template
5. Parent-Teacher Meeting Minutes Template
6. Family Reunion Meeting Minutes Template
7. Board of Directors Meeting Minutes Template
8. Labor Union Meeting Minutes Template
9. Standard Company Meeting Minutes Template
10. The Most Standard Meeting Minutes Template
II. How to Write Meeting Minutes Correctly
1. What is the role of meeting minutes?
Meeting minutes are documents created to record events that have occurred and the opinions of participants in the meeting. Although not legally binding, meeting minutes serve as evidence to prove events that have taken place. Therefore, minutes record every detail and content in the most objective manner, without any additions or omissions, to provide the foundation for decisions.
2. What are the requirements for meeting minutes?
Meeting minutes must:
- Record data and events in a specific and accurate manner.
- Record fully, truthfully, without adding or omitting any comments.
- Record important content during the meeting.
- Information should be reliable, with strict procedures. If there is evidence, you should keep it with the minutes.
3. Structure of the Minutes
A standard meeting minutes should include the following sections:
- National anthem, motto
'Socialist Republic of Vietnam
Independence - Freedom - Happiness'
- Document title and summary of content. For example, Minutes of Village Community Meeting, Class Meeting ...
- Date ... month ... year ... time: Record the time of the meeting.
- Meeting attendees: Record their names and departments.
Event proceedings should be documented clearly and concisely.
The conclusion section must specify reasons and timing explicitly.
All statements in the minutes must be confirmed and accurately recorded.
Guidelines for recording minutes of meetings
Refer to the guidelines below for drafting valid meeting minutes that serve as evidence for events.
Key real-life events such as statements, inspections, asset transfers, etc., should be documented accurately with attention to detail and the exact wording of the events.
For other routine events like brainstorming sessions, regular meetings, summaries, only relevant and important content should be recorded in the minutes.
In the concluding section, include the event end time, such as the conclusion of the conference or completion of handovers. Then review the minutes for additions or corrections before confirming with signatures that important content is accurately recorded.
This is a sample of a complete and standardized meeting minutes template. Depending on the type of meeting, whether it's a village meeting, class meeting, parent-teacher meeting, or departmental meeting within the company... you can choose the appropriate meeting minutes template.
