Top 10 Most Effective Team Collaboration Tools You Should Know

The first effective team collaboration tool that Mytour wants to introduce to you is Slack - one of the most efficient team collaboration tools widely used by businesses and organizations. Slack is a professional and completely free team collaboration tool available on all platforms (computer, Android, iOS). Slack facilitates team members to communicate with each other through messaging system. Real-time conversations will be recorded and stored, convenient for managers to organize conversations into different channels with relevant members.

All information provided by all members will be saved. This will be the most useful reference for other members. Additionally, Slack supports internal team communication through voice calling feature. Short meetings happen quickly and safely with Slack.

DETAILS:

Website: https://slack.com/intl/en-vn

Android: https://play.google.com/store/apps/details?id=com.Slack&hl=vi

iOS: https://apps.apple.com/us/app/slack/id618783545

Established in 2008 by the eponymous company Dropbox based in the US, the software Dropbox is completely free, enabling users to quickly and securely back up data online via the Internet. The software can be used on any device, be it a phone, computer, or iPad,... It can be used directly on the web browser or downloaded for use. The provider offers 2GB of storage space by default, to create additional memory, share it with other friends to create accounts. Or if you want 100GB, then use the premium paid version.

Dropbox is perhaps the most familiar professional team collaboration tool for companies and organizations. It is renowned for its connectivity system allowing team members to work remotely, especially when leaders have to travel far for business. Dropbox is rated by users as an extremely useful and efficient tool. It links uploaded files into folders according to a certain system, easy to manage and search.

When you delete data, you can still recover it using the built-in feature on the software in the available trash can. This has created trust for users. It is certain that Dropbox will create a friendly working environment, outperforming other smart cloud software due to its convenience. This is truly an effective tool that every business should have. It is not only professional in sharing files between individuals and departments but also completely free.

DETAILS:

Website: https://www.dropbox.com/

Android: https://play.google.com/store/apps/details?id=com.dropbox.android&hl=vi

iOS: https://apps.apple.com/us/app/dropbox-backup-sync-share/id327630330

Next, another indispensable tool to bring about high work efficiency is Trello - this is a tool designed by developers with the simplest user interface. Trello is a professional team collaboration tool that operates based on the platform of cards, helping the team's projects to be organized in a system. Monitoring projects is no longer difficult for leaders. By creating custom columns, team leaders can easily and conveniently assign tasks to each team member.

You can set privacy settings for personal projects, not wanting other members to participate, or you can rely on the colors of the labels to determine the importance and urgency of each project instead of choosing the usual priority. The Filter function in Trello has also been upgraded with many options such as filtering by Label, Assignee, Due Date... Trello now also supports downloads on mobile devices like iPhone, iPad, Android so no matter where you are, you can track the progress of the team's work.

In addition, Trello supports users with the function of assigning specific individuals to receive assigned tasks within a certain period of time. Changes in the system will leave traces based on real-time. This is the most interesting feature of Trello, helping leaders objectively evaluate the work performance of their team members.

DETAILS:

Website: https://trello.com/vi

Android: https://play.google.com/store/apps/details?id=com.trello&hl=vi

iOS: https://apps.apple.com/us/app/trello-organize-anything/id461504587

Wrapping up the list is Google Chat - the tool supporting teams to create the best video meeting rooms. This is a professional team collaboration tool with a group scale of about 100 people. Google Chat allows you to communicate and connect with others over the Internet without worrying about the type of device they use. You can use Google Chat to send messages, make phone calls, video calls, share photos, or use the group chat and voice chat features... The group video chat feature allows you to join a conversation with other users.

Google Chat will store all call content or chat history, shared image information... of users on the cloud and allows them to review this content. This content will be synchronized across all devices that users use.

Google Chat is not only packaged on Google+ but has become an independent messaging tool, not only working on iOS or Android platforms but also can be used on the Chrome web browser (through extension) or even on Gmail and of course on Google+ as before.

DETAILS:

Website: https://mail.google.com/chat/u/0/#chat/welcome

Android: https://play.google.com/store/apps/details?id=com.google.android.apps.dynamite

iOS: https://apps.apple.com/vn/app/google-chat/id1163852619?l=vi

For companies, organizations with complex work systems, Asana is considered a useful and indispensable teamwork tool. It is a professional teamwork tool, supporting the promotion of work processes in projects. It allows members to update notifications, new tasks from anywhere.

Asana is extremely convenient for a small organization of up to 15 people, with a simple interface, helping users quickly get acquainted with the features. Unlike other tools, Asana allows users to switch from Task to Project with just one click, meaning that in case a task suddenly becomes important and develops into a project, you will save time and effort not having to retype information or mark each person in the project.

Working with Calendar will help you track and monitor work progress more easily. Asana supports on all platforms iPhone, iPad, and Android with flexible and scientific changes in all aspects. Users can arrange project order or add notes, attach files, comment… to increase interaction between members and ensure projects are regularly updated. You can change the priority mode for projects when using Asana, however, there are still few and new adjustments such as Mark for Today, Mark for Upcoming, Mark for Later that do not really meet the needs of users.

DETAILS:

Website: https://asana.com

Android: https://play.google.com/store/apps/details?id=com.asana.app&hl=vi

iOS: https://apps.apple.com/us/app/asana-organize-tasks-work/id489969512

Google Sheets is a spreadsheet program included as part of the free web-based office suite provided by Google within its Google Drive service. This service also includes Google Docs and Google Slides, a word processor and presentation program, respectively. Google Sheets is available as a web application, mobile app for Android, iOS, Windows, BlackBerry, and as a desktop application on Google's ChromeOS. The application is compatible with Microsoft Excel file formats.

The app allows users to create and edit files online while collaborating with other users in real-time. Edits are tracked by users with a revision history displaying changes. The position of the editor is highlighted with color and cursor specific to the editor, and the system governs permissions on what users can do. Updates have introduced machine learning features, including 'Explore,' providing answers based on natural language questions within the spreadsheet.

DETAILS:

Website: https://www.google.com/sheets/about/

Android: https://play.google.com/store/search?q=google%20sheet&c=apps&hl=en

iOS: https://apps.apple.com/vn/app/google-trang-t%C3%ADnh/id842849113?l=vi

Google Docs is a free online office suite application provided by Google. It includes three applications: word processing, spreadsheet editing, and presentation editing. It allows users to create online documents and enables sharing with others as well as real-time online presentation and interactive editing with others. Google Docs combined the features of two services, Writely and Spreadsheets, into one product in October 2006.

Essentially, Google Docs is a combination of text document processing and presentation tools, including: Document, Drawing, Presentation, Spreadsheet, and Form. Any document or presentation created using Google Docs (or converted into a Doc format) is stored on Google's server system under the user's account. According to information from Google's support page, the company does not limit the number of documents users can work with in Google Docs (although there are still certain limitations). Additionally, users can store up to 1GB of unconverted data formats for free, and Google actually supports users with up to 10GB of real storage (including paid online services).

DETAILS:

Website: https://www.google.com/docs/about/

Android: https://play.google.com/store/apps/details?id=com.google.android.apps.docs.editors.docs&hl=vi

iOS: apps.apple.com/vn/app/google-tài-liệu/id842842640?l=vi

Microsoft Teams is a messaging platform for business teams introduced by Microsoft in 2017. Microsoft Teams supports creating meetings, direct messaging, as well as audio and video calls, and users can also attach files with this platform.

Microsoft Teams also allows hosting large meetings, webinars, company-wide events, and presentations with up to 10,000 attendees with consistent experience across platforms. Additionally, with the support of Microsoft Teams, users also receive other features such as scheduling, meeting notes, screen sharing, meeting recording, and real-time messaging. Users can schedule Teams meetings with anyone with a valid consumer or business email address. They just need to click on the link sent via email to join the meeting directly in the web browser. Users can record audio, video, and meeting activities by screen sharing or take meeting notes directly on Teams. Moreover, you can also record meetings with the supported feature on the Teams platform.

DETAILS:

Website: https://www.microsoft.com/en-us/microsoft-teams/group-chat-software

Android: https://play.google.com/store/search?q=microsoft%20team&c=apps&hl=en

iOS: https://apps.apple.com/us/app/microsoft-teams/id1113153706

Monday.com is a project management tool that allows organizations to manage tasks, projects, and teamwork. As of 2020, the company serves 100,000 organizations, including many non-technical organizations. In July 2019, the company raised $150 million, based on a valuation of $1.9 billion. Monday.com won the 2020 Webby Award for Productivity in the Apps, Mobile & Voice category.

Monday.com integrates several powerful tools to help users easily plan and manage project workflows. Task lists can be adjusted and assigned to each member of the team. Additionally, you can change statuses in real-time while working, such as if you have completed a task, you can switch to the completed or needing support status.

DETAILS:

Website: https://monday.com/

Android: https://play.google.com/store/apps/details?id=com.monday.monday&hl=vi&gl=US

iOS: https://apps.apple.com/us/app/monday-com-work-management/id1290128888

Google Drive is a file storage and synchronization service created by Google that allows users to store files in the cloud, share files, and edit documents, text, spreadsheets, and presentations collaboratively. Google Drive includes Google Docs, Sheets, and Slides, a suite of office software for editing documents, spreadsheets, presentations, drawings, forms, and more.

When starting to use a Google Drive account, you get 15 GB of free storage. You can store through Google Drive, Gmail, and Google Photos at the same time (if users want to keep the original quality of the images). Files in Drive are private until you decide to share them. You can quickly invite others to view, comment, and edit any file or folder you choose. Drive can be accessed from any smartphone, tablet, or computer. You can use it anywhere.

DETAILS:

Website: https://www.google.com/drive/

Android: https://play.google.com/store/apps/details?id=com.google.android.apps.docs&hl=vi

iOS: https://apps.apple.com/us/app/google-drive/id507874739