Top 11 Tips for Gmail Efficiency in the Office

Filters automatically sort incoming emails into labeled folders, accessible from the left sidebar on your desktop. You can sort emails by date, sender, or any custom label, and even automatically delete emails from specific senders. To set up filters, simply go to Settings => Filters and Blocked Addresses => Create a New Filter.

This could be your lifesaver every time you accidentally hit the send button while the email content is still as ambiguous as a joke. To activate, let's go to Settings => Scroll down to Undo Send => Choose the time frame to cancel (options include 5, 10, 20, or 30 seconds).

If your hands tend to shake, then you should opt for 30s. After sending the email, a yellow line of text will appear below the search bar. The discreet 'Undo' button will appear there, and you can quickly click on it to retrieve the lines of text that need to be hidden before it's too late.

There are days when you work late into the night and don't want to disturb your colleagues at that time but worry that you might forget to send an email in the morning? Don't worry because Gmail allows you to schedule email sending in the future. Instead of clicking the blue Send button, click on the arrow next to it and select Schedule Send. This dialog box will appear allowing you to choose the time you want to schedule for sending.

Sometimes you need to check your email while you're in a place with no internet connection or unfortunately, the sharks have bitten the cable and your home is offline? To prevent such unfortunate situations, you can take a few basic steps to activate Gmail's offline mode: Access Settings => Offline => Enable Offline Mail => Save Changes.

This trick can be handy for times when you're unsure whether to reply to an email if it's sent en masse to others. When you enable the 'Personal Level Indicators' feature, emails in your inbox will display a single arrow (>) if the email is sent to you along with a group of others or two arrows (>>) if the email is only sent to you. To enable this feature, go to Settings => General => Personal Level Indicators and select Show Indicators.

To navigate between emails, you can use the following shortcuts:

• j key: navigate the mouse to the next older email (or open that email if viewing another email).
• k key: navigate the mouse to the next newer email (or open that email if viewing another email).
• p key: navigate the mouse to the conversation thread being viewed to open an older email within that thread.
• n key: move the cursor to the most recent new email in Conversation View.

To navigate quickly in Gmail, you can use the following shortcuts:

• gi: go to the inbox
• gs: go to the 'starred' folder
• ga: access the 'All Mail' folder
• gc: this action makes it easier for you to open the Contacts list
• /: open and display the mouse cursor in the search box.

Many people may not notice, but Gmail only allows users to store 15GB of email. So if you're super lazy, with over 5000 unread emails and never willing to delete anything, you can refer to this trick. To delete the largest-sized emails, you just need to enter 'size:[x number]m' (make sure to include double quotation marks) and all emails larger than the number you entered will appear, and you can easily delete them.

To handle emails, you can use the following shortcuts:

• x key: toggle or untoggle an email that you just marked (green tick before each email).
• s key: mark or unmark an email as important.
• # key: delete conversation.
• e key: archive conversation.
• ! key (Shift + 1 key left): mark as spam.
• Enter key: open the conversation or email that is marked.