Utilize the search and replace function in Word

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Ngày cập nhật gần nhất: 1/2/2026

This article provides a detailed guide on how to use the search and replace function in Word.

Step 1: Go to the Home -> Editing -> Find tab (or press the Ctrl + F key combination):

Step 2: The Navigation dialog box appears. Enter the phrase you want to search -> press Enter -> the results are displayed: the total number of search results and each segment containing the search results (on the left side) along with displaying the content containing the search results on the right. Click on the arrow to navigate between the results:

Step 3: After searching for the data you want to replace, go to Home -> Editing -> Replace (or press Ctrl + H).

Step 4: The dialog box appears:

+ Find What: Enter the search phrase you want to replace.

+ Replaced with: Enter the replacement content for the searched word.

Click on replace All to replace all occurrences of the search phrase with the replacement phrase, or select Replace to replace each instance individually. For example, here replace all -> click on Replace All:

Step 5: The notification dialog box displays the number of occurrences replaced -> click OK -> Close to close the dialog:

- The result from Home in the document is replaced with Homepage.

- Note that the replacement position starts from the current cursor position.

Here is a detailed guide on how to use the search and replace feature in Word.

Wishing you all success!

Frequently Asked Questions

What are the steps to use the search function in Microsoft Word?

To use the search function in Microsoft Word, go to Home, then Editing, and select Find or press Ctrl + F. Enter the phrase you want to search, and press Enter. The results will display the total number and segments, allowing you to navigate through them easily.

How do I replace text in a Word document using the replace function?

To replace text in a Word document, access the Replace function by going to Home, Editing, and selecting Replace or pressing Ctrl + H. Enter the text you want to find and the text you want to replace it with, then click Replace All or Replace to make changes.

Is it possible to replace multiple instances of a word in Word at once?

Yes, it is possible to replace multiple instances of a word in Word at once. Simply use the Replace function, enter the desired word in 'Find What,' enter the new word in 'Replace with,' and click Replace All to change all instances simultaneously.

What happens when I replace text using the search and replace feature?

When you replace text using the search and replace feature, Word will notify you of the number of occurrences that were replaced. This feature allows you to replace text starting from the current cursor position, ensuring precise edits throughout the document.

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