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Locking data in Word can be done through various methods, and in this article, Mytour will guide you on using Restrict Editing.
1. Protecting Formatting in Word Files
In a document where you use various formats and multiple sections, simply locking the formats prevents others from editing the formatted content. However, unformatted content remains editable.
Step 1: Begin by selecting the Review (1) tab and choosing Restrict Editing (2) to activate protection mode in Word.
Step 2: Once the Restrict Editing window appears, you'll find various settings options, tailored to different needs.
Step 3: In this scenario, we'll restrict formatting changes, so mark the checkbox for Limit formatting to a selection of styles.
Step 4: When the Formatting Restrictions window shows up, choose the formats you don't want strangers to edit. These formats may include: Headings (1/ 1.1/ 1.1.1), bullets (1/ a/ i), and more.
If you're unsure which headings to protect, opt for All or Recommended Minimum.
Step 5: Once you've completed the settings, press OK to confirm.
Step 6: Now, the Microsoft Word window has appeared, simply click Yes to consent to using appropriate formatting styles.
Step 7: To proceed with protecting the Word file, hit Yes, Start Enforcing Protection to initiate the protection process.
Step 8: The current method for document protection involves using a character password. Input your password in the Password section for confirmation. Finally, click OK to complete the process.
Step 9: Your Word file is now in protected mode for formatting. Text portions with formatting applied are safeguarded against modification.
During usage, you can select Available style… to view a list of editable formats. If you wish to make comprehensive edits, choose Stop Protection to deactivate protection and switch to free-editing mode.
2. Protecting a Word file by allowing viewing only, restricting editing.
If you aim to deeply and securely protect a Word file from all threats, lock the entire Word document, allowing only content viewing.
Step 1: Follow similar steps as in Part 1, but focus on the Restrict Editing section.
Mark the checkbox for Allow only this type of editing in the document to activate the feature limiting editing capabilities in Word.
In the extended settings section, you'll find modes such as:
- Tracked changes: Monitoring editing revisions
- Comments: Permitting comment insertion
- Filling in forms: Allowing data entry into forms
- No changes (Read Only): View only, no editing allowed
Step 2: Next, in the Exceptions window, you'll need to set it to Everyone to restrict changes for all individuals.
Step 3: Finally, simply select Yes, Start Enforcing Protection to proceed with locking the Word file.
Step 4: Then, input your desired password and press OK to complete the process.
Step 5: Immediately, the Restrict Editing section will appear, presenting you with 3 options as follows:
- Find Next Region I Can Edit: Search for editable text regions
- Show All Regions I Can Edit: Display all editable text regions
- Highlight the regions I can edit: Mark the editable text regions
In this scenario, the highlighted text segment indicates the unprotected area where you can make modifications.
In this article, Software Tips has guided you on using Restrict Editing to protect Word files. Good luck to all!
