What is Intranet? Advantages, disadvantages, comparison of Intranet and Internet

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Content

1. What is Intranet?

2. Intranet Operational Model

4. Advantages of Intranet

Many large enterprises nowadays utilize Intranet networks for data storage and internal personnel connectivity. So what exactly is Intranet, and how does it resemble and differ from the Internet? Let's explore in the following article.

1. What is Intranet?

Intranet is an internal computer network with access restricted to individuals within the same organization, school, or enterprise. Through the Intranet network, users can exchange information, share data securely. An Intranet network is typically protected by firewalls, authentication systems, accounts, and passwords.

Intranet typically utilizes a LAN (Local Area Network) system to connect computers with each other. Additionally, computers within an Intranet can also interconnect via a WAN (Wide Area Network). WAN extends connectivity far beyond LAN.

2. Intranet Operational Model

The Intranet diagram can take various forms depending on the scale and requirements of the organization. However, fundamentally, it illustrates how these components connect to form a complete internal network system. The diagram below provides an overview of how Intranet operates:

- Servers: Used for storing, managing, and providing data, documents, software, and applications for the Intranet system. Servers may include web servers, database servers, email servers, file servers, and other types.

- Workstations: These are individual devices used by members within the organization to access and utilize information and applications available within the Intranet system.

- Network Devices: Encompassing devices such as switches, routers, and firewalls, these assist in managing network connections and security for the Intranet system.

- Software and Applications: These are software programs and applications that users utilize to perform tasks within the Intranet system, including office applications, email, web browsers, and chat applications.

- Security Systems: Comprising security solutions such as firewalls and authentication systems to ensure the safety and security of data and information within the Intranet system.

3. Comparison between Internet and Intranet

Here are some points of similarity and difference between Internet and Intranet:

- Internet is a global computer network accessible by anyone. In contrast, Intranet is an internal computer network for a specific group of users.
- Internet can contain multiple networks. Internet users may access Intranet networks with certain limitations.
- Internet has no limit on the number of users, while Intranet limits the number of users.
- Internet contains various sources of information; Intranet only contains specific information of the organization/business.
- Anyone can access the Internet; Only employees with assigned accounts can access the Intranet.

4. Advantages of Intranet

- Streamlining Information and Data Storage: Every organization typically deals with hundreds or even thousands of different data types. With Intranet usage, this massive amount of data will be centralized into a single storage repository. As a result, accessing data becomes much easier.

- Enhancing Individual Interaction: Each individual within an Intranet network usually has a specific account containing identification photos, job titles, job descriptions, and contact information. These features closely resemble those of a social network. Through the Intranet network, individuals can view this information to gain a clearer understanding of other users. Consequently, interactions among individuals will increase, fostering more effective teamwork.

- Cost Efficiency: Intranet can store all organizational data, documents, and files on an internal server. Individuals only need to access that server to obtain complete information. Consequently, businesses will save costs on printing and distributing documents. Uploading data to the server also helps companies reduce physical storage space and associated expenses.

- Easy Access Anytime, Anywhere: An Intranet network enables users to access it from anywhere, anytime. Modern Intranet technology is no longer confined to desktop computers. Nowadays, smartphones can also access internal Intranet networks through specialized apps. Businesses can send important information to employees' phones with the Intranet app installed, even when those employees are abroad.

5. Downsides of Intranet

- Data Overload Risk: Uploading all information to the Intranet server without effective storage mechanisms is a common mistake of many businesses. If employees feel overwhelmed by a large amount of data on the Intranet, they will be reluctant to access it.

- Information Leakage Potential: The essence of Intranet is to store all data of a business. Therefore, a leakage incident can result in significant consequences. Without proper firewall mechanisms and reliable security, outsiders can access the Intranet and steal all data.

- Time Wasting in Implementation: If an Intranet system is too complex, employees will be reluctant to use it. Additionally, businesses will spend time training employees to use the Intranet effectively. If a business establishes an Intranet network that is not user-friendly and useful, the time for employees to get acquainted will be prolonged.

- Consumes significant human and material resources: Establishing an Intranet network is relatively complex. Even IT specialists within a company spend a lot of time setting up, managing, and maintaining an Intranet system. Additionally, operating an Intranet typically incurs a certain monthly cost for the company. This cost will increase according to the scale of the company and the number of users accessing the Intranet.

This article has introduced you to the definition of Intranet, the differences between Intranet and Internet, the advantages and disadvantages, and the applications of Intranet in today's business. Hopefully, this information has answered your questions.

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Frequently Asked Questions

What is the primary purpose of an Intranet in organizations?

The primary purpose of an Intranet is to provide a secure internal network that facilitates data sharing, communication, and collaboration among employees within an organization. It centralizes information storage and enhances operational efficiency.

How does Intranet differ from the Internet in terms of accessibility?

Intranet is an internal network accessible only to authorized users within an organization, while the Internet is a global network available to anyone. This distinction ensures greater security and privacy for organizational data.

What are the key advantages of using an Intranet for businesses?

Key advantages of using an Intranet include streamlined data storage, enhanced communication among employees, cost efficiency in document management, and easy access to information from anywhere using various devices, including smartphones.

What potential downsides should organizations consider when implementing an Intranet?

Organizations should consider potential downsides such as the risk of data overload, potential information leakage, the time required for implementation and training, and the significant resources needed for maintaining the Intranet system.

Can employees access the Intranet from mobile devices?

Yes, employees can access the Intranet from mobile devices, enabling them to retrieve important information anytime and anywhere. Modern Intranet systems often include specialized apps for smartphones, enhancing accessibility.