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Opening a Word document usually presents standard toolbars like the Ribbon (in newer Word versions), Standard Toolbar, Formatting Toolbar, and Drawing Toolbar. This guide will walk you through customizing these toolbars for an optimized Word display.
1. Customize Toolbar in Word (New)
*Toggle Ribbon and Toolbar Visibility
In Microsoft Word versions from 2010 onwards, the Ribbon and Toolbar are fixed at the top of the workspace window. To hide/show these toolbars, follow these steps:
Click on the Ribbon Display Options tool at the top right corner of the screen. Here you have 3 options:
+ Auto-hide Ribbon: Hides all toolbars and switches to Full Screen mode.
+ Show Tabs: Only displays the Ribbon and its Tabs
+ Show Tabs: Shows the full Ribbon, Tabs, and tools within.
* Customize Tabs in Word
Step 1: Right-click any toolbar or tab in Word and choose
Step 2: Create a New Tab in Word
Click the New Tab button at the screen's bottom. Word will automatically generate a new tab and group as shown in the illustration.
Step 3: Insert Tools into Your New Tab
In the Customize the Ribbon window, go to the Choose Commands from column and left-click the tool you wish to add. Next, left-click the Tab you're adding tools to in the Customize the Ribbon column. Hit the Add button, then click OK to finish.
The outcome will resemble the illustration below.
Step 4: Delete Tabs or Tools in Word
To remove a Tab, Group, or specific tool, simply select it in the Customize the Ribbon column and press the Remove button.
2. Customizing the Toolbar in Older Versions of Word
Upon launching Word, you're greeted with three standard toolbars on the interface, each offering unique functionalities for text editing.
- The Standard Toolbar features key functions like New, Open, Save, Print, Copy, Paste, Undo, Redo, and table creation.
- The Formatting Toolbar offers text formatting options such as Font, Size, Style, Alignment, Bullet and Numbering.
- The Drawing Toolbar includes features for drawing objects in documents, Word Art, and inserting images.
Moreover, Word provides numerous other toolbars with varied functionalities to support users in document editing tasks.
You can perform the following actions with the toolbars:
Customize toolbar display outside the Word interface
1. Open the toolbar
Method 1: Right-click on any toolbar. Check the toolbar you want to display in Word.
Alternative 2: Go to View, then Toolbar, and select the toolbar you wish to display.
For selecting multiple toolbars at once, opt for Customize… from the dropdown menu. In the emerging window, go to the Toolbar tab and mark the desired toolbars.
Upon completion, hit Close to shut the window.
2. Close the toolbar
Similar to opening a toolbar, you simply tick off the unwanted toolbar.
3. Move the toolbar
Hover over the top-left corner of the toolbar until the cursor changes to a cross, then click and hold to drag the toolbar to the desired position.
4. Add command buttons to the toolbar
Right-click any toolbar and select Customize…
In the displayed window, go to the Command tab, choose a command group from the Categories box, then drag and drop the desired command from the Commands box into the specific toolbar. Close the window to finish.
The guide has shown you how to interact with Toolbars in Word from 2003 to 2019 versions, enabling the customization of Toolbar visibility on the Word interface for both work and educational purposes.
