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As a new HR staff, you've been tasked with drafting an employment contract, but you're unsure how to make the agreement and signing between the employee and the employer happen efficiently, following the correct procedures. In this article, Mytour will share with you the most comprehensive way to write an employment contract.
Download the latest employment contract template
1. Key Contents in the Employment Contract
The employment contract comprises key contents such as:
- Name, address of the business (employer)
- Information about the employee, including full name, ID card number, gender, address, date of birth.
- Contract duration and job responsibilities
- Working hours and schedule
- Duties, rights, and entitlements of the employee
- Duties and rights of the employer
2. Sample Employment Contract
Introducing the Employment Trial Agreement
COMPANY LTD............. SOCIALIST REPUBLIC OF VIETNAM
Number: 05/EMP Independence - Freedom - Happiness
"""""
The Probationary Employment Agreement
The EMPLOYER:
Company XYZ Co., Ltd..............................................................................
Represented by:........................Position: Legal Representative
Address: .......................................................................................
Phone:..........................Email:..................................................
The EMPLOYEE:
Mr./Mrs.:.....................................................................................
Date of Birth:....................................................................................
Address:.......................................................................................
ID Card Number:.....................................................................................
Agreement to enter into an Employment Contract and commitment to adhere to the following terms:
Article 1: Contract Duration and Job Description
- Type of employment contract: Fixed-term, starting from ......... until the end of the day ...................
- Work location: Regular work at the company's office. Additionally, may work at other locations as required by the Department Head/Director to handle assigned tasks.
- Professional title: ................
- Tasks to be performed: Details specified in the 'Job Description' or 'Assignment Terms for each position.
Article 2: Working conditions
- Working hours: 6 days per week; 8 hours/day (48 hours/week). In specific cases, overtime or work on days off may be required based on job demands.
- Provided with work tools based on job requirements.
Article 3: Rights and obligations of the laborer
1. Entitlements
- Means of transportation to work: Self-reliant
- Basic salary or wages: 4,012,500 VND per month
- Allowances include: Depending on the job position, employees are entitled to the following allowances:
+ Meal allowance: ................ VND per month
+ Fuel allowance: .............. VND per month
+ Phone allowance: ............ VND per month
- Salary payment method: Cash or Bank transfer.
- Salary is paid once a month at the end of the month (no later than the 10th of the following month).
- Bonuses: as per company regulations.
- Salary increase policy: as per company regulations.
- Provision of personal protective equipment: as per job requirements and Labor Law regulations.
- Rest regime: as per Labor Law regulations.
- Social insurance and Health insurance: as per Social Insurance Law, Health Insurance Law.
- Personal Income Tax: the salary includes Personal Income Tax. The EMPLOYEE is responsible for submitting Personal Income Tax according to legal regulations.
- Training policy: According to mutual agreement (if any) and in compliance with Labor Law.
- Other agreements.
+ Employees have the unilateral right to terminate the labor contract as stipulated in the Labor Law and guidance documents of the State labor management agencies, but must notify the employer at least 30 (thirty) days in advance and hand over complete documents and tasks to the person designated by the Company. In case the employee violates the advance notice provision and fails to hand over, they must take responsibility and compensate as specified.
2. Obligations.
- Fulfill the committed tasks in the labor contract.
- Adhere to the directives of production and business operations, internal regulations, labor discipline, and occupational safety.
- Commit to safeguarding the following information:
+ Provide or work (indirectly or directly) for any other competing entity of the Company (as defined by the company's Board of Directors) or any subsidiaries, affiliates, or branches of competing entities.
+ Misuse or disclose to any individual or group any confidential information of the company or the company's business secrets.
- Compensation for violations and material damages: In accordance with the provisions of the Labor Code and the company's regulations.
Article 4: Responsibilities and powers of the employer.
1. Responsibilities:
- Ensure employment and fulfill all commitments in the employment contract.
- Ensure full and timely payment of labor contracts, collective labor agreements (if any), and corresponding benefits for employees.
2. Powers
- Manage employees to complete tasks as per the contract.
- Transfer, rearrange, and allocate tasks in accordance with the specialized training or labor needs of the company.
- Unilaterally terminate labor contracts, discipline employees in the following cases:
+ Employees fail to complete assigned tasks on schedule without effort, display opposition, intentional delays...
+ Disclose the company's business information without the approval of the company's Director.
+ Employees seriously violate the company's rules, labor regulations, and labor discipline.
+ Employees lack responsibility in their work, causing damage to the company.
+ Other cases as specified by labor laws.
- Have the right to impose penalties, demand compensation from employees who violate discipline and cause damage to the company;
- Have the right to temporarily suspend labor contracts for employees to rectify non-serious work errors that do not warrant termination of the labor contract.
Article 5: Enforcement Provisions.
- Matters related to labor not specified in this labor contract shall be governed by the provisions of collective agreements; in the absence of a collective agreement, labor laws shall apply.
- The labor contract is made in two copies of equal value, with the employee holding one copy, and takes effect from the date of signing. When both parties sign an appendix to the labor contract, the contents of the appendix have the same validity as the contents of this labor contract.
This contract is signed on ............ and takes effect from the signing date.
EMPLOYEE EMPLOYER
(Signature, full name) (Signature, full name, seal)
* Labor Contract Form 1
SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
..............., on the......day of......month,......year......
LABOR CONTRACT
We, one party represented by Mr./Ms.:............................................................
Position:.......................................................................................
Representing: ................................................................................
Address:.............................................. Phone:....................
And the other party represented by Mr./Ms.:......................................................
Born on:................day.............month.............year............ At:..........................
Occupation:..................................................................................
Permanent address:..........................................................................
ID card No.:....................................... issued on............/........../...........
Labor book No. (if any):..........................issued on............/........../...........
Agreement to conclude a labor contract and commitment to adhere to the following terms:
Article 1: Duration and job of the contract
- Mr./Ms.................. shall work under the type of labor contract........................................ from the......day of......month......year...... to the......day of......month......year......
- Probationary period from......day......month......year...... to the......day of......month......year......
- Work location:..................................................................................
- Position:.......................................................................................
- Job responsibilities:.........................................................................
Article 2: Working conditions
- Working hours:..................................................................................
- Provided with work tools including:......................................................
- Occupational safety and hygiene conditions at the workplace as per current state regulations.
Article 3: Responsibilities, powers, and entitlements of the employee as follows:
1 - Responsibilities:
In the job, be under the direct supervision of Mr./Ms.:..............................
Complete tasks specified in the labor contract.
Strictly adhere to unit regulations, labor discipline, occupational safety, and provisions in the collective labor agreement.
2 - Entitlements:
Have the right to propose, complain, modify, suspend, or terminate the labor contract in accordance with current labor laws.
3 - Benefits:
- Means of transportation for work:....................................................
- Basic salary or wages:.................................................................
Payment is made..........times on the...........and..............of each month.
- Allowances include:
..................................................................................................................
- Provided with labor protective equipment including:
..................................................................................................................
- Number of paid annual leave days (holidays, personal, special):
..................................................................................................................
- Social insurance:
..................................................................................................................
- Entitled to benefits:
..................................................................................................................
- Eligible for bonuses, salary increases, professional training, and collaboration on scientific and technological tasks with units inside or outside the country:
..................................................................................................................
- Entitled to cessation of work benefits, resignation allowance, and compensation as per labor laws.
Article 4: Responsibilities and rights of the employer:
1 - Responsibilities: Fulfill all necessary conditions committed in the labor contract to ensure the effective work of the employee. Provide employment for the employee as per the signed contract. Pay in full and terminate the employee's committed benefits and rights specified in the labor contract.
2 - Rights:
Have the right to temporarily transfer the employee, suspend work, modify, temporarily postpone, or terminate the labor contract and apply disciplinary measures as per the regulations of the labor laws (current Labor Code).
Article 5: General Provisions:
1 - Other agreements:
..............................................................................................................................
2 - Effectiveness of the labor contract
From the date of ............ to ............
Article 6: This labor contract shall be made in 02 copies:
- 01 copy held by the employee.
- 01 copy held by the employer.
Workplace:..............................................
Employee Employer
(Signature) (Signature, stamped)
* Labor Contract Form 2
The Socialist Republic of Vietnam
Independence - Freedom - Happiness
"""""
Number: .............. ..........., date......month......year......
EMPLOYMENT CONTRACT
We, party of the first part, Mr./Ms: ....................................................Nationality:......................
Position:........................................................................................................................
Representing (1): ........................................................Phone:.....................................
Address:...........................................................................................................................
And party of the second part, Mr./Ms:.............................................................Nationality:.....................
Born on:.................................................At:................................................................
Occupation (2):...............................................................................................................
Permanent address:...........................................................................................................
ID Card Number:....................................Issued on:.............................................At:................
Labor book number (if any):........................Issued on:.......................At.................................
Agreement on signing the labor contract and commitment to comply with the following terms:
Article 1: Duration and job of the contract
Type of employment contract (3):......................................................................................
From the date .... month .... year .... to the date .... month .... year ......
Probation period from the date .... month .... year .... to the date .... month .... year ......
Workplace location (4):..............................................................................................
Professional title: .............................................Position (if any):..................
Tasks to be performed (5):.............................................................................................
Article 2: Working conditions
Working hours (6):...............................................................................................
Provided with a set of working tools including:............................................................
Article 3: Duties and rights of the laborer
1. Rights:
Work transportation means (7):..............................................................................
Main salary or wages (8):..........................................................................................
Salary payment method:.........................................................................................
Allowances include (9):.........................................................................................
Salary is paid on:........................................................................... monthly.
Bonuses:...................................................................................................................
Salary increment policy:.........................................................................................
Provided with labor protection gear including:..................................................
Rest regime (weekly rest, annual leave, holidays...):..............................................
Social insurance and health insurance (10):..........................................................
Training regime (11):............................................................................................
Other agreements (12):.........................................................................................
Receiving a set of work tools including:.................................................................
2. Responsibilities:
Fulfill the tasks committed in the labor contract.
Adhere to the directives of production and business operations, internal labor discipline, occupational safety, and more...
Compensate for violations and damages (13):......................................................................
Article 4: Duties and powers of the employer
1. Duties:
Ensure employment and fulfill all commitments in the labor contract.
Fully and timely pay the regimes and benefits for the laborer according to the labor contract, collective labor agreements (if any).
2. Responsibilities:
Supervising employees to complete tasks according to the contract (arrangement, transfer, temporary suspension of work?)
Postponing, terminating employment contracts, disciplining employees as per legal regulations, collective labor agreements (if any), and the company's labor rules.
Article 5: Enforcement provisions
Any labor issues not specified in this employment contract shall follow the provisions of the collective agreement. In the absence of a collective agreement, the regulations of labor law shall apply.
The employment contract is made in two copies of equal value. Each party keeps one copy, effective from the date .... month .... year ..... When both parties sign the appendix to the employment contract, the content of the appendix is as valid as the contents of this employment contract.
This contract is made on .... day .... month .... year .....
EMPLOYEE <
(Signature) (Signature, seal)
3. Guide on Writing Employment Contracts
The employment contract is divided into 3 sections, including information about the employer, information about the employee, and the agreed-upon terms.
* Section on Employer Information
- Section 'Mr./Ms. ...... Nationality': Write the full name of the company representative and the nationality of the signatory of the employment contract on behalf of the company leadership. If the gender is male, strike out the word 'Ms.' and vice versa.
- Section 'Position': Specify the job title of the signing representative.
- Section 'Representative for .... Phone number ....': Write the name of the company as per the business registration certificate and its number.
- Section 'Address': Write the address of the company according to the business registration certificate.
* Section on Employee Information
- Section 'Mr./Ms. .... Nationality .....': Write the full name and nationality of the employee.
- Section 'Born on .... in ....': Specify the date of birth and place of birth of the employee as per the ID card.
- Section 'Occupation': Specify the job title, for example, marketing, sales staff, logistics.
- Section 'Permanent address': Write the permanent address of the employee.
- Section 'ID Card No. ...... issued on ..... at': Write the ID card number, date of issue, and place of issue of the employee. The old ID card has 9 digits, while the new one has 12 digits.
* Agreed-upon Terms Between Both Parties
- Specify the work duration, starting from when to when.
- Position within the company.
- Enumerate the rights and obligations of the employee, such as transportation, salary level, allowances, salary payment method, insurance benefits, training programs, while committing to information security, completing tasks ...
- List the responsibilities and rights of the labor user.
An employment contract is an agreement, binding both the employer and the employee regarding the job and responsibilities. The employer must ensure rights as agreed and signed in the contract.
