Buzz
This article provides a step-by-step guide on creating an email signature in Microsoft Outlook. You can design your signature across three Outlook platforms: online, mobile app, and desktop software included in Office 365. Once the basic signature is created, you can customize it to make it visually appealing.
Steps
On the website
Open Outlook. Visit https://www.outlook.com/ using your computer's web browser. This will open your inbox if you're already logged into Outlook.
- If you're not logged in, enter your Microsoft email address (or phone number) and password to sign in.
Click on Options below the selection list.
Scroll down and click on Email signature under the Layout section in the left-hand menu.
- You may need to click on Layout first to expand the options and reveal the Email signature section.
Enter your signature. Type your signature content into the input box on the right side of the screen.
Ensure your signature is always displayed. Check the box labeled "Automatically include my signature on new messages I compose" to ensure all new emails will have your signature at the bottom by default.
- You can also check the box "Automatically include my signature on messages I forward or reply to" to add your signature to every email you send.
Click Save at the top left of the Email Signature section. This will save your changes and add the signature to your Outlook emails.
On your phone
Open the blue Outlook app with a white envelope and a blue "O" icon.
- If you're not logged in, enter your Microsoft email address (or phone number) and password to sign in.
Tap ☰ in the top-left corner of the screen.
Select Signature in the middle of the Settings page.
Enter your new signature. Tap the current signature, delete it, and type in your new one.
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On your computer
Launch the blue Outlook 2016 software featuring a white envelope and a white "O" icon.
Click on New Email in the top-left corner of the Home toolbar.
Click on Signature in the "Include" group on the Message toolbar.
Click on Signatures in the Signature dropdown menu.
Click on New below the "Select signature to edit" input box in the top-left corner of the Signatures and Stationery window.
Enter your name and click OK to name your signature.
Type your name into the "Edit signature" box at the bottom of the page.
Enable the signature for new emails. Click the dropdown menu labeled "New messages:" in the top-right corner of the Signatures and Stationery window, then select your name. This will automatically display your signature at the bottom of every new email you send.
- You can repeat this step for the "Replies/forwards:" dropdown to include your signature in all emails, including replies and forwarded messages.
Click OK at the bottom of the window. This will save your signature and display it in all emails sent from Outlook.
Tips
- Replies and forwarded emails do not necessarily require a signature.
Warnings
- Your signature will not automatically sync across devices.
