How to Print Documents

Ensure that the printer is connected and powered on. If the printer uses Wi-Fi, make sure that your computer is connected to the same network as the printer. If not, you will need to use a USB cable to connect the two devices.

• Check the printer's manual to set up the connection if you haven't already done so.

Open the document you wish to print. Click on the folder containing the document on the left side of the File Explorer window. Common documents you can print include:

• Word, Excel, or PowerPoint files
• PDF files
• Images

Select the document. Click on the document you want to print.

Click on the Share button at the top-left corner of the window. A toolbar will appear below the Share option.

Click the Print option in the 'Send' section of the toolbar. The Print window will open.

• If the Print button is grayed out, it means the selected document cannot be printed. You may encounter this issue with documents like Notepad files.

Select your printer. Click on the 'Printer' dropdown menu and choose your printer from the list.

Select the number of copies. In the 'Copies' field, enter the number of copies you wish to print.

• This differs from the number of pages.

Adjust other print settings if needed. The options may vary depending on the document type, but generally, you'll find the following settings:

• Orientation – Choose whether the document is printed in portrait or landscape mode.
• Color – Choose between black and white or color printing. For color printing, your printer must have color ink.
• Number of sides – Select single-sided printing to print one side of each sheet, or double-sided printing to print on both sides of each sheet.

Click the Print button at the top or bottom of the window. Your document will begin printing.

Ensure that the printer is connected and powered on. If your printer uses Wi-Fi, make sure your computer is connected to the same network as the printer; if not, you'll need to use a USB cable to connect both devices.

Open Finder. Click on the blue human icon in the Dock. The Finder window will appear.

Open your document. Click on the folder containing your document on the left side of the Finder window and locate your file.

Select the document. Click on the document you wish to print.

Click on the File menu in the top left corner of your screen. A dropdown menu will appear.

Click Print… at the bottom of the File menu. The Print window will open.

Select a printer. Click on the "Printer" dropdown menu and choose your printer from the list.

Set the number of copies. In the "Copies" field, enter how many copies of the document you wish to print.

Adjust other print settings if needed. First, click on Show Details if you want to modify any settings under the "Pages" section:

• Pages – Select the page range you want to print. If you choose "All", the entire document will be printed.
• Paper size – This option will adjust the margins based on the selected paper size.
• Orientation – Choose whether the document will be printed in portrait or landscape orientation.
• Number of sides – Choose single-sided printing for one side per page or double-sided printing for both sides of the page.

• If your computer, printer, or document software is outdated, printing may not function properly.