Buzz
Today, Mytour will show you how to reduce the size of your PowerPoint presentation by compressing images in the file, whether you're using Windows or Mac. Additionally, we'll guide you on how to clean up editing data on a Windows PC. Currently, there's no option to delete editing data from a PowerPoint file on Mac.
Steps
Compressing images on a Windows PC
Double-click on an image. The Format tab will appear at the top of the PowerPoint window.
- If your PowerPoint file isn't open yet, double-click the file to open it.
- It doesn't matter which image you double-click, as all images will open in a separate tab.
Click on Compress Pictures (Compress Images). This option is located just below the Transitions tab. A window will pop up.
Uncheck the box "Apply only to this picture" (Apply only to this image). This is the first option at the top of the Compress Pictures window. Disabling this option ensures that all images in the presentation will be compressed.
Click on the E-mail (96 ppi) option near the bottom of the Compress Pictures window.
Click OK. The compression settings will be applied to all images in your PowerPoint file, thus reducing the overall file size.
Compressing images on a Mac
Click on the File tab located on the left side of the top menu bar.
- If the PowerPoint file is not open yet, double-click the file to open it.
Select the Reduce File Size option. This is the last option in the drop-down menu.
Select the Picture Quality option. A second drop-down menu will appear.
Click on the Best for sending in e-mail option. This option reduces the quality of all images in the PowerPoint file to 96 ppi, which is typically lower than most default image resolutions.
Check the box for Delete cropped areas out of pictures option. This ensures that all unused data is removed from the presentation.
Check the box for All pictures in this file option. This setting will apply your changes to every image throughout the presentation.
Click OK. Your PowerPoint file size will be drastically reduced.
Remove editing data on Windows computers
Click on the File tab, located on the left side of the top menu bar in PowerPoint.
- If your PowerPoint file isn't open yet, double-click to open it.
Click on the Options tab. This is the last option in the left-hand list of choices in the window.
Click on the Advanced (Advanced options). This option can be found near the center of the left-hand options column.
Check the Discard editing data box (Remove editing data). This option is located just below the 'Image Size and Quality' section in the middle of the window. It will discard unnecessary information from your PowerPoint presentation.
Click the OK button at the bottom of the window.
Click the square 'Save' icon located at the top left corner of the screen. Your changes will be saved, and the 'discard editing data' setting will be applied to your presentation, effectively reducing the file size overall.
Tip
- Using JPEG image files instead of other image formats can significantly reduce the overall size of your presentation.
- When formatting a presentation, opting for a simple default background on your slides will help keep the file size smaller compared to using detailed custom backgrounds.
- If the PowerPoint file is still too large to email, consider uploading it to a cloud service (such as Google Drive) and emailing the link to the file instead. The recipient can download the file from Google Drive.
Warning
- Reducing image quality will have a noticeable impact on the overall quality of the PowerPoint presentation.
