Buzz
Today, Mytour will guide you through the process of adding a voting button to outgoing emails using Microsoft Outlook on your PC.
Steps
Create a Survey
Launch Outlook. Click on the Start menu > All Apps > Microsoft Office > Microsoft Outlook.
Click on New Email in the top-left corner of Outlook. You can also add the button to forward an email you are currently viewing.
- To forward an email, click on it and select Forward.
Click on the Options menu at the top-left of the window.
Click on Use Voting Buttons. A dropdown menu will appear.
Select the type of voting button. Once you make your selection, a notification saying “You Have Added Voting Buttons to This Message” will appear. Here are the different options:
- Approve;Reject: Use this when you need authorization for something.
- Yes;No: This is ideal for quick surveys.
- Yes;No;Maybe: Adds an additional response option to a Yes/No survey.
- Custom: Customize your own survey options, such as dates and times. If you choose this, check the box next to “Use voting buttons” under “Voting and Tracking options,” enter the button text, and click Close.
Enter the recipients you want to send to. Add one or more email addresses in the To: and CC: fields if necessary.
Add a subject and email content. Use the subject and body fields to provide details about your survey.
Click on Send in the top-left corner of the email.
- Once the email is sent, recipients can click Click here to vote to access the voting buttons and submit their responses. The results will be sent to your inbox.
- You can view all responses in a table format. To do this, open one of the response emails, click The sender responded in the email header, and select View voting responses.
Vote on a Survey
Open Outlook. Click on the Start menu > All Apps > Microsoft Office > Microsoft Outlook.
Double-click the email containing the survey. The email will open in a separate window.
- If you're viewing the email in the reading pane, click Click here to vote displayed in the email header and skip to the final step.
Click on the Message tab at the top of the window.
Click on Vote located under the “Respond” header.
Select the option you prefer. Your vote will be added to the survey results.
Review Survey Results
Open Outlook. Click on the Start menu > All Apps > Microsoft Office > Microsoft Outlook.
- Use this method after you have created a survey and want to view the results.
Click on the Sent Items folder in the left-hand pane.
Click on the email containing the survey. The email content will open in the reading pane.
Click on the Message tab at the top of the window.
Click on Tracking under the “Show” header. The survey results will appear in a table within the window.
- The Tracking button will only appear after at least one recipient has voted.
