The Best Methods for Preserving Antique Documents

The real challenge isn't just owning important papers to pass on—it's the sheer volume you might have. From academic diplomas and personal letters to birth certificates and vintage newspaper articles, your family's legacy has been documented on paper for years. However, the longer these documents remain in your home, the higher the risk of deterioration or damage. If you're like most people, you likely sense that stashing them in a basement shoebox isn't ideal. So, what's the right approach? We set out to uncover the best solutions.

Hire Professional Guardians

While it might seem excessive, hiring an armed guard or two could be a smart move to safeguard your grandparents' marriage certificate. Another reliable option is renting a safe deposit box at a bank. Though the primary focus of security personnel is protecting cash, your documents will receive the same level of safety. These metal boxes are usually affordable (ranging from $30 to $75 annually) and come with the added advantage of being stored in a bank vault, which is highly resistant to fire or theft.

Store It in Plain Sight

Occasionally, the best way to protect a cherished document is by displaying it prominently. This ensures it doesn't fall victim to the 'out of sight, out of mind' mentality. For instance, if you wish to showcase the aged playbill from your great aunt's sole theatrical performance, consult a professional framer. Avoid relying on inexperienced staff at local discount stores. Instead, seek out a skilled framer with expertise in preparing museum-grade displays. They can employ specialized techniques, such as UV-blocking conservation glass and acid-free backing, to preserve your document for future generations.

Remember Safety Is Elemental

Even with professional archival framing, your document or photograph can still suffer damage depending on its display location. Avoid exposing framed items to harsh conditions like direct sunlight or excessive humidity. We learned this lesson the hard way after placing a collection of historic photographs in the master bathroom (it seemed like a good idea at the time). After a few steamy showers, we realized they needed a more secure spot. Additionally, drastic temperature fluctuations can be harmful, so avoid storing documents in attics without climate control or basements lacking dehumidifiers.

Iron Out the Details

After safeguarding your antique documents from acidic materials, sunlight, and moisture, the next major threat is wrinkles. Creases and bent edges can diminish the value of documents, even those cherished for sentimental reasons. To prevent further damage, take a few simple steps. For a large collection of antique documents like photographs, use a photo-safe box with acid-free paper separating each item. For photos or documents that will be handled occasionally, store them individually in protective plastic sleeves designed for heirlooms. For lengthy documents such as deeds, consider using cardboard cylinders for safe storage.

Additionally, you can create digital copies of your treasured items. This not only preserves the originals but also allows you to handle the duplicates without worry.

Know Your DIY Don'ts

If you prefer a DIY approach and have ample storage space at home, consider archiving your documents nearby. A closet, particularly one used for seasonal clothing, is an excellent choice. This minimizes the risk of accidental damage from frequent handling. Additionally, when you switch out your seasonal wardrobe, it’s a good opportunity to inspect the documents for any signs of wear or damage. However, avoid stacking heavy items like sports gear or old tax files on top of your family heirlooms, as this negates the purpose of protecting them in the first place.