Top 6 Best Lesson Plans for "Practicing Writing Minutes" in Grade 9

A. KEY CONCEPTS

1. Minutes are used to record events that have occurred or are currently happening in the activities of political, social organizations, and businesses.

2. The person writing the minutes must be responsible, ensuring full and accurate records without personal interpretations.

3. Structure:

Introduction:
National title and slogan (for official or administrative minutes)
Title of the minutes
Date, time, location, participants, and their roles.

Body: Record the progress and results of the event.
Conclusion:
End time, signatures, and names of the responsible persons, along with the signature and name of the person who recorded the minutes;
Attach relevant documents and materials (if any).

4. The language used in the minutes must be clear, concise, and accurate.

B. EXERCISES AND SOLUTIONS

PRACTICE

Question 1: page 134, Literature 9, volume 2

Class 9A recently held a meeting to exchange experiences on studying Literature, aiming for 100% of students to meet the requirements by the end of the year, with 60% achieving good or excellent results.

Write the minutes of the meeting based on the following details:

a) Participants: Ms. Lan, the Literature teacher, the entire 9A class, representatives from classes 9B and 9C. Ms. Lan chaired the meeting.

b) The meeting started at 10:00 and ended at 11:30.

c) Class leader Hue presented a brief report on the Literature subject:

Many students did not read the material thoroughly, and their preparations were incomplete.
Many students did not complete all exercises, especially the Vietnamese language and essay exercises.
Many students struggled to write good essays, with errors in spelling, grammar, and off-topic content.
Results: Good/Excellent: 40%; Average: 50%; Poor: 10%.

d) Ms. Lan opened the meeting and set the agenda:

Purpose: to find methods to improve in Literature. The goal is to have 100% of students meet the requirements by the end of the year, with 60% achieving good or excellent results.

Agenda:

The class leader will summarize the performance in Literature over the past period.
Top students will share their experiences (Thu Nga, Thúy Hà).
The class will discuss and set new goals for the future.

e) Thu Nga’s experience:

Read the material carefully to understand its content, artistic techniques, and meaning before preparing your lesson.
Try to imagine, reflect, and think deeply to develop unique ideas and perspectives.
Make sure to complete all assignments, especially exercises on speaking and writing.

f) Thúy Hà’s experience:

Each text should have unique features; identify and highlight those unique aspects.
Regularly collect literary materials.
Master the approach to each genre. Dedicate time to understanding the requirements of each assignment.
Always outline your work before writing.
Be proactive in identifying the assignment’s objectives.
Avoid depending on example essays when writing.

g) Ms. Lan concluded the meeting:

Read texts thoroughly to understand the author’s intent, methods, and attitude.
Regularly collect and make good use of materials during your studies.
Develop your ability to appreciate literature, especially your imagination and creative thinking.
Prepare your lessons and assignments diligently and comprehensively.
When writing, ensure you understand the assignment requirements, plan your work with an outline, and strive to create clear, coherent writing.

Conclusion time: 11:30 on the same day.

Question 2: page 136, Literature 9, volume 2
Write the minutes of the class meeting that took place last week.

Minutes:

School: …
Class: 9A
VIETNAM SOCIALIST REPUBLIC
Independence - Freedom - Happiness
MINUTES OF THE MEETING
EXPERIENCE SHARING FOR LITERATURE STUDY
Meeting started at ... hours on ... date ... month ... year; held in class 9A.

- Reason for the meeting: …
- Participants: …
- Chair and secretary of the meeting: …

Meeting agenda:

1. Hồng Trang, the deputy class leader, introduced the participants and the purpose of the meeting.
2. Thu Nga, the class leader, reported on the results of the recent study competition.
3. Discussion and feedback on the report.
4. Ms. Hồng Nhung, the team leader, praised and rewarded students who performed well in the competition.

Meeting concluded at ... hours.

Chair Secretary

Question 3: page 136, Literature 9, volume 2
Write the minutes of the handover of weekly duties from your class to another class.

Minutes:

Department of Education: …
School: …
SOCIALIST REPUBLIC OF VIETNAM
Independence – Freedom – Happiness
MINUTES OF WEEKLY DUTY HANDOVER
Time: … hours, date … month … year.

Participants:

- General supervisor
- Class committee 9A
- Class committee 9B.

Chair: General supervisor Secretary: …

Meeting agenda:

1. Class leader of 9A summarized the duty report for week 5 and handed over the duties to 9B. Accompanying materials: duty book, 5 armbands, 5 name tags.

2. Class leader of 9B received the handover and promised to complete the duties well.

3. Feedback and instructions from the General supervisor.

Minutes concluded at … hours, same day.

Chair: Secretary:

Question 4: page 136, Literature 9, volume 2
Write the minutes of a penalty for an administrative violation (violating traffic safety rules, street hygiene, or construction management).

Minutes:

Department of Education: …
School: …
SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
MINUTES OF VIOLATING EXAM ROOM RULES
Time: … hours … minutes, date … month … year.

Participants:

1. … Exam supervisor, Room …, Group …
2. … Representative of the student involved.

Minutes of the incident with the student: …, Class: …, SBD: …

Reason: engaged in cheating during the exam (using unauthorized materials), violating exam regulations.

Seized materials: 1 photocopied page of study materials for the subject …

The minutes were read aloud in front of the witnesses.

Minutes concluded at … hours … minutes, same day.

Exam supervisor Student representative Violating student:

Question 1. Which of the following situations require the writing of a report?

A - I am busy helping my family move and cannot attend school

B - I want to join the school's IT club

C - Recording a traffic accident

D - As the Secretary of the Youth Union, I need to report the results of the competition to celebrate the Youth Union's founding day to the school's Youth Union

Answer:

To select the situations that require writing a report in this exercise, review the "Memorization" section on page 126 of the textbook: A report is a document that records an event accurately, completely, and truthfully, whether it is happening or has just occurred. Use this understanding to choose the appropriate option.

Question 2. What content requirements must a report meet?

A - Briefly record the event accurately

B - Provide a complete account of the event's progression

C - Ensure honesty and objectivity

D - All of the above

Answer:

Review the introduction to the "Memorization" section on page 126 of the textbook and take note:

A report is a document that records the event accurately, completely, and truthfully. The report writer is responsible for the accuracy of the report. Consider whether each point raised is correct, complete, and meets the requirements mentioned above.

Question 3. What is the purpose of writing a report?

A - To present a request to higher authorities for resolution

B - To inform subordinates or interested parties about news

C - To record opinions and agreements made

D - To serve as legal evidence for future use

Answer:

A report records events and their process in an honest, accurate, and complete manner. It is verified by relevant parties and witnesses. Therefore, a report serves as a legal basis to confirm the occurrence of events in reality, providing a foundation for evaluation, commentary, or resolution. Use this knowledge to choose the correct option.

Question 4. Exercise 2, page 126, Textbook.

Write down the introduction, main sections of content, and conclusion for a meeting report introducing outstanding team members to the Hồ Chí Minh Communist Youth Union.

Answer:

The following is a sample template for the introduction, conclusion, and content sections of the meeting report:

HO CHI MINH TEAM UNION

CLASS TEAM...

REPORT ON MEETING OF CLASS TEAM...

Week: ...

- The meeting commenced at ... hours on ... day ... month ... year ...; in class ...

- Participants: attendees, absentees, and representatives.

- Purpose of the meeting: introduce outstanding team members to the Hồ Chí Minh Communist Youth Union.

Chairperson:

Secretary:.........................

Content and proceedings of the meeting:

1) The chairperson presented the importance of introducing outstanding team members to the Union, the criteria for selection, and the process for introduction.

2) Team members spoke, introduced, analyzed, and discussed.

3) A vote was held on the list of introductions.

4) The chairperson confirmed the meeting's results and declared the meeting adjourned.

Chairperson Secretary

(Full name and signature) (Full name and signature)

Question 5. Exercise 1, Part II - Practice, pages 134-135, Textbook.

Answer:

Based on the events of the meeting, the content, process, and outcome of the meeting can be recorded as follows:

THE SOCIALIST REPUBLIC OF VIETNAM

Independence - Freedom - Happiness

REPORT ON EXPERIENCE-SHARING MEETING

LEARNING VIETNAMESE LITERATURE IN CLASS 9A

- The meeting commenced at 10:00 AM on ... day ... month ... year ...

- Location: Class 9A.

- Participants: all class members; representatives from classes 9B and 9C; Mrs. Hoàng Lan, Vietnamese teacher.

Content and process of the meeting:

1) Mrs. Hoàng Lan opened the meeting, outlining the objectives and content:

- Objective: Find methods to improve performance in Vietnamese literature. The goal is for 100% of the class to meet the requirements, with 60% achieving good or excellent marks.

- Content:

+ Class president reports on the current performance in literature.

+ Excellent students share their experiences (Thu Nga, Thúy Hà).

+ The class discusses, adds input, and sets targets for improvement.

2) Nguyễn Minh Huệ, the class president, reports on the performance in Vietnamese:

- Many students have not read the text carefully, and their preparation is insufficient.

- Many have not completed the assignments, especially in Vietnamese and Composition sections.

- Many students don't know how to write a good essay. Their work has spelling, grammar, and coherence issues.

- Results: Good/Excellent: 40%; Average: 50%; Poor: 10%.

3) Experience-sharing and discussion

a) Thu Nga's experience

- Read the text carefully to understand its content, artistic style, and meaning before preparing the lesson.

- Strive to imagine, make connections, and explore ideas to develop unique insights.

- Complete all exercises, especially those focused on speaking and writing practice.

b) Thúy Hà's experience

- Each text has its unique features; identify those features.

- Continuously gather literary resources.

- Be familiar with the format for each type of assignment. Allocate enough time to read the prompt and understand the requirements before writing.

- Always create an outline before writing.

- Be original when writing, avoiding reliance on sample essays.

c) Discussion, suggestions, and setting goals.

4) Mrs. Lan concludes the meeting:

- Read the text carefully, understand the author's intentions, writing style, and tone.

- Continuously collect and use literary resources in assignments.

- Develop the ability to appreciate literature, especially in imagination and associations.

- Prepare lessons and complete assignments thoroughly.

- When writing, ensure you understand the prompt's requirements, make an outline, and write clearly and coherently.

- Mrs. Lan expressed confidence in the class's efforts and wished them success in Vietnamese and other subjects.

The meeting concluded at 11:30 AM.

Chairperson Secretary

(Full name and signature) (Full name and signature)

Question 6. Present the main sections in the report of a monthly class meeting you attended.

Answer:

To complete this exercise, attend a class meeting, take notes, and organize them according to the structure of a report you learned in the theory section.

Question 7. Kim Dung took the minutes of the meeting to celebrate Vietnam Teachers' Day (20-11), but unfortunately, the report was cut into several pieces. Help Kim Dung reconstruct the report using the pieces below:

Piece 1:

Thu Nga, the Youth Union Secretary, reports the results of the competition...

Piece 2:

HO CHI MINH COMMUNIST YOUTH UNION - SCHOOL ...

CLASS YOUTH UNION...

MINUTES OF THE MEETING

RESULTS OF THE COMPETITION TO CELEBRATE VIETNAM TEACHERS' DAY (20-11)

FOR THE 9A CLASS YOUTH UNION

The meeting commenced at ... hours on ... day ... month ... year ...; at class 9A.

Piece 3:

The content and process of the meeting:

Hồng Trang, the Deputy Secretary, introduces the participants and agenda.

Piece 4:

Mrs. Hồng Nhung, the school's Youth Union Secretary, praises and awards those who performed well in the competition.

The meeting concluded at ... hours.

Chairperson Secretary

(Full name and signature) (Full name and signature)

Piece 5:

+ Purpose of the meeting: ...

+ Attendees: ...

+ Chairperson and Secretary: ...

Piece 6:

Discussion points and suggestions...

Answer:

Based on the structure of the report and the content of the pieces, the full report can be reconstructed as follows:

HO CHI MINH CLASS YOUTH UNION...

MINUTES OF THE MEETING

RESULTS OF THE COMPETITION TO CELEBRATE VIETNAM TEACHERS' DAY (20-11)

FOR CLASS 9A

Meeting commenced at ... hours on ... day ... month ... year ...; at class 9A.

- Purpose of the meeting: ...

- Attendees: ...

- Chairperson and Secretary: ...

Content and process of the meeting:

1) Hồng Trang, Deputy Secretary, introduces participants and agenda.

2) Thu Nga, Youth Union Secretary, reports the results of the competition...

3) Discussion points and suggestions.

4) Mrs. Hồng Nhung, the school Youth Union Secretary, praises and awards those who performed well in the competition.

The meeting concluded at ... hours.

Chairperson Secretary

(Full name and signature) (Full name and signature)

I. REVIEW AND THEORY

1. The purpose of a meeting minutes is to record events that have happened or are happening truthfully, accurately, and completely to serve as evidence of actual events for making judgments, conclusions, and decisions.

2. The person writing the minutes should be responsible and record truthfully and fully, without subjective interpretation.

3. Common structure of the meeting minutes:

Minutes consist of the following sections:

- Introduction (procedural section): National emblem and slogan (for administrative meeting minutes), title of the minutes, date and location, participants and their roles.

- Main body: Events and results of the discussed matters.

- Conclusion: Time of conclusion, signatures and names of members.

4. The language and presentation of the minutes should be concise, complete, and accurate.

II. EXERCISES

Question 1. Based on the events of the meeting, here is a summary of the meeting content, process, and outcomes:

SOCIALIST REPUBLIC OF VIETNAM

Independence - Freedom - Happiness

MINUTES OF THE EXCHANGE MEETING ON LITERATURE LEARNING EXPERIENCE,

CLASS 9A LITERATURE SUBJECT

- The meeting began at 10 AM on... (date)...

- Location: Class 9A.

Participants: all class members, delegates from classes 9B and 9C, Ms. Lan, Literature teacher.

Meeting content and process:

1) Ms. Lan opened the meeting, outlining the goals and content of the meeting:

- Purpose: Find ways to improve learning in Literature. Striving for 100% of students to meet requirements; with 60% achieving good or excellent grades.

- Content:

+ The class president summarized the learning situation in Literature so far.

+ Top students shared their experiences (Thu Nga, Thuy Ha).

+ The whole class discussed, supplemented, and set goals for improvement.

2) Class president Hue reported the general learning progress in Literature:

- Many students haven't carefully read the texts and preparation is lacking.

- Many students haven't completed all the assignments, especially in Vietnamese Language and Composition.

- Some students struggle to write good essays, with errors in spelling, grammar, and coherence.

- Results: Good or excellent: 40%; average: 50%; poor: 10%.

3) Experience sharing and discussions:

a) Thu Nga's experience:

- Read the text thoroughly to understand its content, artistic value, and meaning before preparing the lesson.

- Try to imagine, relate, and think deeply to evoke emotions and discover unique ideas.

- Complete all exercises, especially those focused on speaking and writing practice.

b) Thuy Ha's experience:

- Every text has its unique features; find and understand them.

- Continuously gather literary resources.

- Be familiar with how to approach different types of exercises. Allocate proper time for careful reading of the prompt to understand each writing task's requirements.

- Always create an outline before writing.

- When writing, express ideas in your own words, avoid copying model essays.

c) Discussions and additions, setting goals for improvement.

4) Ms. Lan summarized:

- Carefully read the texts, understand the author's message, the writing style, and attitude.

- Regularly gather useful resources and learn how to use them effectively in writing.

- Develop sensitivity to texts, particularly in terms of relating and imagining.

- Prepare lessons and complete exercises thoroughly and carefully.

- When working on assignments, clearly understand the task requirements, create an outline, and strive for coherent, clear, and expressive writing.

- Ms. Lan expressed confidence in the class's progress and wished them success in Literature and other subjects.

The meeting concluded at 11:30 AM on the same day.

Chairperson Secretary

(Name and Signature) (Name and Signature)

Question 2. Here is a sample form of some types of meeting minutes:

MIDDLE SCHOOL...

HO CHI MINH PIONEER TEAM

MINUTES OF THE CLASS MEETING...

Week:...

- The meeting started at ... AM on ... (date)... at class...

- Participants: number of attendees, absentees, delegates.

- Purpose of the meeting: Introduce outstanding team members to the Ho Chi Minh Communist Youth Union.

Chairperson:.......................

Secretary:.........................

Meeting content and progress:

1) The chairperson explained the importance of introducing excellent team members to the Youth Union, the criteria for selection, and the introduction process.

2) Team members shared their thoughts, introduced, analyzed, and discussed.

3) A vote was held for the list of nominees.

4) The chairperson confirmed the meeting results and declared the meeting adjourned.

Chairperson Secretary

(Name and Signature) (Name and Signature)

MIDDLE SCHOOL...

HO CHI MINH PIONEER TEAM

MINUTES OF THE PERFORMANCE REVIEW MEETING

CELEBRATING VIETNAM TEACHER'S DAY (20-11)

OF CLASS 9A

- The meeting started at ... AM on ... (date)... at class 9A.

- Purpose of the meeting:...............

- Meeting participants:...........................

- Chairperson and secretary of the meeting:...................

Meeting content and progress:

1. Hồng Trang, the deputy class leader, introduced the meeting participants, delegates, and topics of discussion.

2. Thu Nga, the class leader, reported on the results of the review period...

3. Comments, suggestions, and additions were discussed.

4. Ms. Hồng Nhung, the overall team leader, praised and rewarded students with notable achievements during the review period.

The meeting ended at ... AM.

Chairperson Secretary

(Name and Signature) (Name and Signature)

I. Review of Theory

1. Purpose: The minutes should accurately and truthfully record events that have occurred or are occurring, serving as evidence for making judgments, conclusions, and decisions.

2. The person writing the minutes must be truthful, responsible, and avoid adding personal opinions or interpretations.

3. Structure of Meeting Minutes:

- Introduction: National emblem, slogan, title of the minutes, location, time, participants, and their roles.

- Main content: Detailed account and outcome of the events.

- Conclusion: Time of conclusion, signatures, and names of participants.

4. The language used in writing the minutes should be concise, complete, and accurate.

Exercise

Task 1 (Page 135, Grade 9 Literature Textbook, Volume 2)

SOCIALIST REPUBLIC OF VIETNAM

Independence - Freedom - Happiness

MINUTES OF THE MEETING ON EXCHANGING LITERATURE LEARNING EXPERIENCES

Opened at: 10:00 AM

Location:

Participants:

Content and Progress of the Meeting:

Follow the order of the points: d → c → e, g → h

The meeting concluded at 11:30 AM the same day.

Chairperson Secretary

(Signature and full name)

Task 2 (Page 136, Grade 9 Literature Textbook, Volume 2)

The meeting minutes for the class meeting over the past week should include the following:

- National emblem, slogan, location, time, title of the minutes, and participants.

- Events and results of the meeting.

Conclusion time.

The content should accurately record the events of the class meeting, including discussions and decisions made during the meeting.

Question 3 (Page 136, Grade 9 Literature Textbook, Volume 2)

Regarding the handover minutes for the class's weekly duty to another class:

It is essential to have a representative from the receiving class (for the handover) and a representative from the delivering class (for the transfer).

The content should specify the exact details of the handover. The document should end with the signatures of both class representatives.

Question 4 (Page 136, Grade 9 Literature Textbook, Volume 2)

Minutes of administrative penalty proceedings (such as violations of traffic safety rules, public sanitation regulations, construction management, etc.)

In addition to the required sections for meeting minutes, the content must clearly state the reason for the penalty and the level of punishment imposed.

Part I: THEORY REVIEW

Question 1 (Page 134, Literature Textbook 9, Volume 2):

What is the purpose of a report?

Answer:

The purpose of a report is to record events that have occurred or are happening truthfully, accurately, and comprehensively, serving as evidence to substantiate real events, forming the basis for conclusions and decisions.

Question 2 (Page 134, Literature Textbook 9, Volume 2):

What responsibility and attitude should the person writing the report have?

Answer:

The person writing the report should be responsible and ensure the report is truthful, complete, and free from subjective interpretation.

Question 3 (Page 134, Literature Textbook 9, Volume 2):

What is the typical structure of a report?

Answer:

The typical structure of a report includes:

- Opening section (procedural part): National header and slogan (for administrative reports), title of the report, location, time, participants, and their roles.

- Body section: Description of events and results.

- Closing section: Time of conclusion, signatures, and names of participants.

Question 4 (Page 134, Literature Textbook 9, Volume 2):

What is special about the language and presentation of a report?

Answer:

The language and presentation of a report should be concise, complete, and accurate.

Part II: PRACTICE

Question 1 (Page 135, Literature Textbook 9, Volume 2):

Class 9A organized a conference to exchange learning experiences for the subject Literature, aiming for 100% of students to meet the requirements by the end of the school year, with 60% achieving good or excellent grades.

Write a report for this meeting based on the following details:

Answer:

Based on the events of the meeting, the report may include the following details:

THE SOCIALIST REPUBLIC OF VIETNAM

Independence - Freedom - Happiness

REPORT OF THE EXPERIENCE EXCHANGE MEETING ON LITERATURE LEARNING IN CLASS 9A

- Started at 10:00 AM on... (date)...

- Location: Class 9A.

Participants: All members of the class; delegates from classes 9B, 9C; Ms. Lan, Literature teacher.

Meeting content and progress:

1) Ms. Lan opened the meeting, stating the objectives and topics:

- Objective: To find ways to improve learning outcomes in Literature. The goal is 100% of students to meet requirements, with 60% achieving good or excellent grades.

- Topics:

+ Class leader gives an overview of Literature learning progress.

+ Excellent students share their experiences (Thu Nga, Thuy Ha).

+ Class discusses and sets new targets.

2) Huệ, the class leader, reports on the learning progress:

- Many students haven't thoroughly read the texts or prepared adequately.

- Many students haven’t completed all the exercises, especially the ones on Vietnamese language and writing composition.

- Many students struggle to write good essays and still make grammar, spelling, and off-topic mistakes.

- Results: Good or excellent: 40%; Average: 50%; Poor: 10%.

3) Sharing experiences and discussions

a) Thu Nga’s experience:

- Read the text carefully to understand its content, art, and meaning before preparing for class.

- Try to imagine, associate, and dig deeper into thoughts to generate emotions and discover unique ideas.

- Complete all exercises, especially speaking and writing tasks.

b) Thuy Ha’s experience:

- Each text has its uniqueness, so one must find that distinct feature.

- Always accumulate literary materials.

- Be familiar with different types of assignments and spend enough time reading the prompt to understand the requirements.

- Always draft before writing.

- When writing, express thoughts in your own way, avoiding dependence on sample essays.

c) Class discussions and setting new goals.

4) Ms. Lan’s summary:

- Read the texts carefully and understand the author’s purpose, writing style, and attitude.

- Regularly accumulate materials and know how to use them when writing assignments.

- Improve perception skills, especially creativity and imagination.

- Prepare and complete assignments thoroughly.

- When writing, understand the prompt, create an outline, and aim for clear, coherent, and emotional writing.

- She expressed confidence in the class’s progress and wished for success in Literature and other subjects.

The meeting ended at 11:30 AM on the same day.

Chairperson Secretary

(Name and signature) (Name and signature)

Question 2 (Page 136, Literature Textbook 9, Volume 2):

Write a report of the class meeting that took place last week.

Answer:

SCHOOL...

HO CHI MINH YOUTH PIONEER TEAM

REPORT OF THE CLASS MEETING...

Week:...

- Started at ... AM, on ... (date)..., at class...

- Attendees: Number of present, absent, and representatives.

- Purpose: Introduce outstanding team members to the Ho Chi Minh Communist Youth Union. Chairperson: ...

Secretary: ...

Meeting content and progress:

1) Chairperson explained the meaning of introducing outstanding team members to the Union, the criteria for selection, and the process of introduction.

2) Team members gave speeches, introduced, analyzed, and discussed.

3) Voting on the list of introduced candidates.

4) Chairperson confirmed the meeting results and declared the meeting adjourned.

Chairperson Secretary

(Name and signature) (Name and signature)

Question 3 (Page 136, Literature Textbook 9, Volume 2):

TRIET HOÀ MIDDLE SCHOOL

LE VAN TAM TEAM

THE SOCIALIST REPUBLIC OF VIETNAM

Independence - Freedom - Happiness

REPORT OF THE DUTY HANDOVER MEETING

Between class 9C (giver) and class 9D (receiver)

1. Time: 10:00 AM, on April 16, 2017, at Triet Hoa Middle School, the duty handover between classes 9C and 9D took place as follows:

Participants:

- Giver: Class leader of 9C

- Receiver: Class leader of 9D

- Chairperson: Teacher, team supervisor

- Secretary: Lê Bình Minh (Class 9C)

2. Handover content:

* Class leader of 9C summarized the results of the week’s duties.

- Order management: Followed school regulations well.

- Cleaning: Ensured cleanliness, with classrooms and campus tidy, and weeded garden beds.

* Supervisor teacher evaluated 9C’s results and assigned tasks for the next week.

- Continue managing order according to school rules.

- Maintain cleanliness around school.

- Build a fence with plants and clean water tanks.

* Class leader of 9C handed over materials and their condition to the representative of class 9D:

- Materials include: 8 brooms, 4 water buckets, all in good condition.

* The report is made in 3 copies: one for the receiver, one for the giver, and one for the supervisor teacher.

3. The meeting ended at 11:30 AM the same day.

Giver Receiver

(Name and signature) (Name and signature)

Question 4 (Page 136, Literature Textbook 9, Volume 2):

Hanoi Department of Transport

Cau Giay District Police

NUMBER:.......... BB/TLTV, PT

THE SOCIALIST REPUBLIC OF VIETNAM

Independence - Freedom - Happiness

REPORT OF TRAFFIC VIOLATION HANDLING

- Based on articles..., ..., ... of the Traffic Safety Law, dated ... (date) ...;

- Based on Decision/Report No: ........... dated... (date)...;

Today, at 12:15 PM, April 17, 2017, at the intersection of Xuan Thuỷ and Pham Hung, I, Đặng Quang Nam, Officer of the CSGT Department, Cau Giay District Police, recorded a traffic violation against Mrs. Ngô Thanh Tùng, the owner of motorcycle plate number 29 Z1 93XX, residing in Cau Giay, Hanoi, for violating the pedestrian and non-motorized vehicle lanes.

- Penalties:

+ Temporary confiscation of the vehicle’s documents for 30 days, from April 17, 2017 to May 17, 2017.

+ A fine of 200,000 VND (two hundred thousand VND).

The report is made in two copies: one for the violator and one for the record.

The report was completed at 1:00 PM, read back for confirmation and signed by all parties.

Violator Officer

(Name and signature) (Name and signature)

I. Review of theory:
1. The purpose of writing a protocol: to accurately and fully record an event that is happening or has just occurred.
2. The person writing the protocol is responsible for its authenticity.
3. The structure of the protocol:
1. Introduction
2. Body
3. Conclusion
4. The language of the protocol should be concise and precise.

II. Practice:

Exercise 1 – Practice - pages 134 – 135, 9th-grade Literature textbook, Volume 2:

Class 9A held a conference to exchange study experiences in the Literature subject, aiming for 100% of students to meet the requirements by the end of the school year, with 60% achieving good or excellent results. Write a protocol for the meeting based on the following details:

a) Participants: Ms. Lan, Literature teacher, all the students, and representatives from classes 9B and 9C. Ms. Lan chaired the meeting.

b) The meeting started at 10:00 AM and ended at 11:30 AM.

c) Class representative Hue gave a brief report on the Literature subject:

– Many students have not read the text thoroughly and have prepared their lessons inadequately.

– Many students have not completed all the exercises, especially those related to Vietnamese language and writing practice.

– Many students do not know how to write a good essay. Their writing has spelling, grammar mistakes, and lacks focus.

– Results: good or excellent: 40%; average: 50%; poor: 10%.

d) Ms. Lan opened the meeting, outlining the purpose and content of the conference:

– Objective: find ways to improve performance in Literature. Aim for 100% success by the end of the year, with 60% achieving good or excellent results.

– Content:

+ Class representative summarized the performance in Literature over the past period.

+ Excellent students shared their experiences (Thu Nga, Thuy Ha).

+ The class discussed, supplemented, and set new goals.

e) Thu Nga's experience:

– Thoroughly read the text to understand its content, artistic elements, and significance, then prepare for lessons.

– Try to imagine, make connections, and deepen your thoughts to feel emotions and discover unique ideas.

– Always complete the exercises, especially those focused on speaking and writing practice.

g) Thuy Ha's experience:

– Each text has its unique features. One must identify these unique aspects.

– Consistently gather literary materials.

– Master how to approach different types of assignments. Spend time reading the question thoroughly to understand what the writing task requires.

– Always prepare an outline before writing.

– When writing, be proactive and express your own ideas, avoiding relying on sample essays.

h) Ms. Lan concluded the meeting:

– Read the text thoroughly, understand what the author is trying to convey, how they present it, and their attitude.

– Regularly accumulate materials and know how to apply them when doing assignments.

– Develop the ability to appreciate literature, especially imagination and association skills.

– Complete all lessons and exercises carefully and thoroughly.

– When doing assignments, clearly understand the requirements and make an outline. Write clearly, coherently, and with emotion.

– Have confidence in the class's progress and success.
Written report
Protocol for the conference on sharing study experiences in Literature:
SCHOOL: ....
CLASS: 9...
PROTOCOL OF THE CONFERENCE ON EXCHANGING STUDY EXPERIENCES IN LITERATURE
Opening:.....
Attendees:....
Representatives: .....
Chairperson: .....
Secretary: .....
CONTENT OF THE MEETING
1. Opening, outlining the conference's objectives and content.
2. Brief report on the current status of Literature study
3. Sharing experiences:
4. Class discussion
5. Conclusion.
Meeting concluded at 11:30 AM
Chairperson
(Signature and full name)

Secretary
(Signature and full name)

Exercise 2 – Practice, page 136, 9th-grade Literature textbook, Volume 2: Please write the protocol for the class meeting held last week.
Written report
SCHOOL: ....
CLASS: 9...
CLASS MEETING PROTOCOL
Opening
Attendees
Chairperson
Secretary
CONTENT OF THE MEETING
1. Outlining the purpose and content of the meeting.
2. Brief report on the class status in the past week
3. Class discussion
4. Conclusion and announcement of the next week's tasks
Meeting concluded at 10:30 AM
Chairperson
(Signature and full name)

Secretary
(Signature and full name)

Exercise 3 – Practice, page 136, 9th-grade Literature textbook, Volume 2: Write the protocol for handing over the duty of the week's class monitor to another class monitor.
Written report
SCHOOL: ....
CLASS: 9...
WEEKLY DUTY HANDOVER PROTOCOL
Started at 10:00 AM, January 15, 20...
Attendees:
Chairperson
Secretary
CONTENT OF THE MEETING
1. Outlining the purpose and content of the meeting.
2. Overview of the work done during the week
3. Handover
4. Tasks for the next week
5. Comments from 9B class monitor
6. Meeting conclusion.
Meeting concluded at 10:30 AM
Chairperson
(Signature and full name)

Secretary
(Signature and full name)

Exercise 4 – Practice, page 136, 9th-grade Literature textbook, Volume 2: Write the protocol for a fine for violating administrative regulations (traffic safety, street cleanliness, construction management, etc.).
Written report
MINISTRY OF PUBLIC SECURITY
CITY POLICE OF HANOI
No: ... BB/TLTV.PT

THE SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness

PROTOCOL FOR IMPOSING A FINE FOR VIOLATING
TRAFFIC SAFETY REGULATIONS
- Based on Articles 46, 57, 61 of the Administrative Violation Handling Ordinance dated 02/07/2002;
- Based on Decision No:....... dated........ month........ year...... by:
Mr./Ms. Nguyễn Văn A
Position: Lieutenant – traffic police
Signature regarding: imposing a fine for violating traffic safety regulations
Today, at 15:10, July 15, 20....
At: Local police station
I, Nguyễn Văn A, Rank: Lieutenant, Position: Traffic Police
Unit: Local Police Station....
- Prepare the protocol for violating traffic safety regulations of Mr./Ms. Nguyễn Văn B
Residence:.........
Occupation:...........
Violated traffic safety regulations by not wearing a helmet while driving a motorcycle.
The protocol was completed at 15:30, July 15, 20....

Violator
(Signature and full name)

Protocol preparer
(Signature and full name)