Top 6 Best Lessons on Writing a Notification Text for 8th Grade

I. Review of Theory

1. Question 1 (page 148, 8th Grade Literature textbook):

Situation requiring a notification text: When there is a need to convey specific information.
Who should announce it: A representative of the organization or group.
Who the notification is for: Members of the group or others interested in the notification's content.

2. Question 2 (page 148, 8th Grade Literature textbook):

The content and format of a notification text must clearly state who is announcing it, who it is intended for, the content of the task, regulations, time, location, etc., in a clear and precise manner.
A notification text must follow official administrative formats, including the name of the agency, document number, national slogan, document title, date, recipients, and the announcer's name and title to be valid.

3. Question 3 (page 148, 8th Grade Literature textbook):

Similarities: Both are administrative documents with three main sections.

Differences:

Notification text: Used to convey information.
Report text: Used to present damages or the level of responsibility of the reporter in cases where the incident caused significant consequences requiring further review.

II. Practicing Writing a Notification Text:

1. Question 1 (page 149, 8th Grade Literature textbook)

a) Writing a notification text

b) Writing a report text

c) Writing a notification text

2. Question 2 (page 149, 8th Grade Literature textbook)

Mistakes in the notification text:

The content doesn't match the document's title.
Title of the notification: inspection plan
Content: Lacks time for implementation, the document only requests the creation of the plan.
The recipient is missing in the lower left corner of the document.
To correct the document, rewrite the content, adjust the recipient, and include the recipient's information at the bottom left corner of the document.

3. Question 3 (page 149, 8th Grade Literature textbook)

Some common situations in schools and society where a notification text is needed:

A neighborhood leader announces a community meeting.
The school's administration announces the organization of a November 20th event.
The school's youth organization announces a Mid-Autumn Festival camping trip.

4. Question 4 (page 149, 8th Grade Literature textbook)

MINISTRY OF EDUCATION & TRAINING

ABC Secondary School

THE SOCIALIST REPUBLIC OF VIETNAM

Independence - Freedom - Happiness

NOTIFICATION

Regarding the organization of the November 20th celebration for the 2018-2019 school year

To successfully organize the November 20th event, the school announces the following preparation steps:

1. For the classes:

Each class will participate with 1-2 performances for the art program on November 19th in the school yard.

Classes will also compete in the “Good Week” campaign, registration is with the Youth Union.

2. For the teachers:

Prepare materials and stage for the event.

3. Important notes:

Complete the assigned tasks and plans by the school according to the schedule.

Recipients:

Relevant units

Record: Administrative Office

On behalf of the Principal

Administrative Officer

Nguyen A

Question 1 (Page 148, Grade 8 Literature Book 2):

Situations that require a notification:

- When there is a plan that needs to be implemented.

- When there is an event or situation that needs to be widely communicated...

- The person writing the notification: an organization, a collective, or the organizer.

- The recipients of the notification: subordinates, group members, or people interested in the content of the notification...

Question 2 (Page 148, Grade 8 Literature Book 2):

- The content and format of a notification must clearly state who is issuing it, to whom it is addressed, the task, regulations, time, location, etc., specifically and accurately.

- The notification must comply with administrative formalities, including the name of the issuing body, document number, national heading, title, document name, date, recipient, and the position of the issuer to be valid.

Question 3 (Page 149, Grade 8 Literature Book 2):

The similarities and differences between a notification and a report:

+ Similar: Both follow the standard format of an official document: time, location, event, involved parties.

+ Different: A notification presents actions that have already been done or completed for others to be informed. A report explains the damages or responsibilities of the reporter in incidents that need to be reviewed.

Question 1 (Page 149, Grade 8 Literature Book 2):

a, To inform the school staff and students about the plan for the Ho Chi Minh Birthday Celebration on May 19, the principal needs to write and send to the entire school a:

- Notification

b, Daily, the Ho Chi Minh Youth Union Committee needs to be aware of the activities of the student groups. The student groups must write and submit to the Committee:

- Report

c, Before the land clearance and road expansion take place, to inform local farmers whose crops are affected, the project management team must write:

- Notification.

Question 2 (Page 150, Grade 8 Literature Book 2):

Errors in the notification:

- Content of the document:

+ Notification title: plan for examination

+ Content: The execution time for the plan is missing; the document only requests the preparation of the plan, which is a “suggestion.”

- The recipient's information is missing at the bottom left of the document.

Correcting the notification: To fix the notification, rewrite the content, update the recipient, and add the recipient information at the bottom left corner of the document.

Question 3 (Page 150, Grade 8 Literature Book 2):

- The school announces the final exam schedule for the first semester.

- The school's youth union announces the implementation of the campaign for Teacher’s Day.

- The local ward leader announces a community meeting.

- The health station head announces the measles vaccination schedule.

Socialist Republic of Vietnam

Independence – Freedom – Happiness

Hanoi, September 22, 2016

Education and Training Department, Cau Giay District

Cau Giay Secondary School

Document No. 25/TB

NOTIFICATION

On the Teacher’s Day Celebration Campaign, November 20

Dear Teachers and Class Monitors, with Teacher's Day coming up on November 20, the school issues this notification for your awareness and participation in the campaign:

1. For Students:

- Classes must register for the campaign: excellent academic performance and good behavior.

- Each class must participate with at least one cultural performance.

- Each class must have a well-decorated bulletin board.

- Each class must have a team participating in physical games and flower arranging.

2. For Teachers:

- Register to teach two demonstration lessons from the current curriculum.

- Participate in the school's cooking competition.

- Supervise, motivate, and evaluate student performances.

We kindly ask all teachers and students to comply with and execute the tasks seriously and effectively.

Recipients:

- Various departments

- Archive: Administrative Office

On behalf of the Principal

Nguyen Xuan Ngoc

I. Review of Theoretical Knowledge

1. Situations where a notification needs to be written:

+ When there is a plan to be implemented.

+ When there is an event or incident that superiors need to inform everyone about.

- The notifier is usually organizations, groups, or superiors.

- The recipients of the notification are individuals or those under authority who are involved.

2. Content and format of a notification:

a. The content of a notification usually consists of specific information from the authority. The notifier is responsible for communicating this information to the recipients for them to know and act accordingly.

b. The purpose of a notification is to inform people.

3. Similarities and differences between a notification and a report:

- Similarities:

+ Both are official administrative documents.

+ Both have a sender (or sender’s organization) and a recipient (or recipient's organization).

- Differences:

+ A notification is aimed at conveying specific information from an authority or group to those below or those concerned with the content to act or participate.

+ A report presents the damage or the degree of responsibility of the writer regarding incidents that need investigation. The report writer is involved in the incident, and the report is addressed to the relevant authorities for review.

II. Practice Instructions

1. Choose the appropriate document type:

a. Notification

b. Report

c. Notification.

2. Errors in the notification (Textbook-150)

- Content of the notification: does not match the document's title.

+ Notification title: inspection plan

+ Notification content: unclear

- Missing recipient at the bottom left corner of the document

3. Common scenarios requiring a notification:

- Meeting notification

- Exam schedule notification

- Notification of mosquito spraying in residential areas.

- ...

4. Example of a meeting notification:

EDUCATION DEPARTMENT OF NINH BINH

LUONG VAN TUY HIGH SCHOOL

Serial No. 25/NB

SOCIALIST REPUBLIC OF VIETNAM

Independence – Freedom – Happiness

Ninh Binh, October 6, 2017

MEETING INVITATION

To: Class teachers and class leaders of all classes in the school

In preparation for the provincial sports congress that our school will host next month, we would like to invite you to a meeting to inform about the preparation, form, and participation time.

The meeting will take place at 3:00 PM, October 10, 2017, at Hall B2. Please attend.

Recipient:

- As mentioned above;

- Office record.

Signed by Principal's Deputy

Le Thu Ha

I. Basic Knowledge

Question 1: When should a notification be written?

- When there is a plan to implement.

- When an event or issue needs to be widely communicated...

Question 2: Content and format of a notification:

A notification must follow the administrative format: including the national header, document title, date, notifying person and title, and recipient... If the notification is from an authorized body, it must include the organization's name, document number, signature of the head, and seal to be valid.

Question 3: Notification vs. Report:

- Similarities: both are official documents; both have a sender and a recipient.

- Differences:

+ A notification conveys specific information from the authority or organization to those in charge, members, or those interested to take action or participate.

+ A report explains damage or the writer's responsibility for events that need investigation. The report writer is involved in the event, and the report is addressed to the appropriate authority for action.

II. Practice

Question 1: Choose the appropriate document type:

a. Notification.

b. Report.

c. Notification.

Question 2: Errors in the notification:

- The content does not match the title of the document.

+ Notification title: inspection plan

+ The content is unclear about the plan (missing dates and months, just asking to create a plan).

The recipient section is inconsistent. The opening says: "Dear all staff and students" but later only refers to "the inspection committee".

Also, the recipient's information is missing from the bottom left corner.

To fix this, rewrite the content, adjust the recipient, and add the recipient's details at the bottom left.

Question 3: Common situations in school and society that require a notification:

- Student council announces classroom cleaning schedule.

- Local leader announces neighborhood meeting.

- School board announces exam schedule.

- Health department announces poultry vaccination.

Question 4: Choose and write your own notification based on the above situations.

A- KEY CONCEPTS

I- THEORY REVIEW

1. What situations require writing an announcement, who makes the announcement, and who is the recipient?

Answer:

The situation for writing an announcement arises when a higher authority or government agency needs to communicate tasks to subordinates or when political and social organizations want to share policies, plans, and updates with the public or their members for awareness and action.

2. The content and format of an announcement:

a) What is usually included in the announcement?

b) What are the sections of an announcement?

Answer:

a) The content typically consists of specific information from the organization or group. The announcer is responsible for conveying this information to the intended recipients to ensure proper implementation.

b) The sections of an announcement include:

The beginning section includes:

The name of the issuing authority and affiliated units
National motto and emblem
Location and time of the announcement
Title of the announcement
Content of the announcement

The ending section includes:

Recipients
Signature, name, and position of the responsible announcer

3. What are the similarities and differences between an announcement and a report?

Answer:

Similarities: Both are official documents.

Differences in purpose and content:

A report details tasks completed and information that others need to know.
An announcement focuses on informing the public or specific individuals about a situation that requires attention.

B. EXERCISES AND SOLUTIONS

Question 1: Page 149, 8th Grade Literature Textbook

Select the appropriate type of document for the following situations:

a) To inform staff, teachers, and students about the plan for celebrating the birthday of President Ho Chi Minh on May 19th, the principal needs to write and distribute:

Report
Announcement
Request
Update

b) Monthly, the Youth Union Command of the school needs to know the status of each class team. The class teams need to write and submit a document to the Youth Union Command:

Request
Announcement
Report
Update

c) Before clearing land for road expansion, to inform farmers about the project, the project management team needs to send:

Request
Announcement
Report
Update

Question 4: Page 150, 8th Grade Literature TextbookChoose one of the scenarios mentioned above and write an announcement:
Announcement about the New Year's holiday scheduleAnswer:

MINISTRY OF EDUCATION & TRAINING
BINH MINH MIDDLE SCHOOL
SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness

ANNOUNCEMENT
Regarding the New Year's and Lunar New Year holidays in 2017

To allow staff, faculty, and students to plan their activities, the school announces the schedule for the New Year's and Lunar New Year holidays in 2017 as follows:

1. For students: Holiday from January 16, 2017, to February 12, 2017 (from the 19th day of the 12th month of the Year of the Monkey to the 16th day of the first month of the Year of the Rooster). Classes resume on February 13, 2017 (on the 17th day of the first month of the Year of the Rooster, as per announcement number 171/TB-HBU dated November 2, 2016).

2. For faculty and staff:
New Year's Holiday: 2 days off from January 1, 2017, to January 2, 2017.
Lunar New Year Holiday: 7 days off from January 26, 2017, to February 1, 2017 (from the 29th day of the 12th month of the Year of the Monkey to the 5th day of the first month of the Year of the Rooster).

3. Before the holiday, all departments and staff must: Complete all tasks as per the school plan. Clean workspaces, classrooms, laboratories, check and turn off electrical equipment, and seal office cabinets and personal storage.

4. For security personnel: Regular inspections during the holiday to ensure order, cleanliness, safety, and decorum.

Based on the above schedule, all units are responsible for implementing the announcement as per their duties.

Recipients: All units
Signed by: Head of Administration

Nguyen Minh Duc
On behalf of the Principal

I. THEORY REVIEW

Question 1: A situation requiring a notification is when a higher authority needs to communicate tasks to subordinates, or when government agencies or political-social organizations wish to inform the public or their members about current events, policies, or directives to ensure awareness and implementation.

Question 2: The content and format of a notification document.

The content of a notification typically involves specific information from an organization or group that needs to be communicated to subordinates or members to carry out or participate in the activities.

A notification document must contain the following elements (listed from top to bottom):

a) The opening format of the notification document:

- Name of the overseeing agency and its affiliated units (top-left corner).

- National motto and emblem (top-right corner).

- Location and time of notification (right-hand side).

- Document title (centered):

NOTIFICATION FROM...

(Regarding...)

b) The content of the notification.

c) The closing format of the notification:

- Recipients (left-hand side at the bottom).

- Signature and full name, title of the person responsible for the notification (right-hand side at the bottom).

Question 3: Similarities and differences between a report and a notification:

The similarity between a report and a notification is that both are considered administrative documents with a stable structure.

The differences lie in their purpose and style of writing.

Refer back to the theoretical lessons on reports and notifications for a clearer understanding.

II. EXERCISES

Exercise 1

Select the appropriate document type for the following situations:

a) Notification

b) Report

c) Notification

Exercise 2

The following notification has some errors:

- Missing document number or complaint at the bottom left corner.

- The content of the notification does not match the title (the document is titled 'Notification of Plan' but the content asks to arrange the plan, meaning the plan hasn't been made yet). This is just a notification about a sanitation inspection and the formation of a sanitation inspection committee. The notification needs to be rewritten to clearly state what is being notified, e.g., 'The school will conduct a sanitation inspection from ... to ... on ... date ... year. A sanitation inspection committee will be formed, and the committee is expected to create a detailed plan.'

Students should add any necessary elements and finalize the content of the notification.

Exercise 3

Here are some situations where a notification is required:

- The school announces the deadline for submitting applications for 6th-grade enrollment.

- The school publishes the list of students receiving scholarships.

- The school announces the holiday schedule for National Day (September 2nd).

Exercise 4

Select one of the specific situations above and write a notification.

Students should complete the task themselves.